>> SO AT THIS TIME, I CALL THIS MEETING TO ORDER.
[I. Call to Order]
[00:00:04]
LET THE RECORD SHOW THAT A QUORUM IS PRESENT AND THE NOTICE OF THIS MEETING HAS BEEN POSTED IN ACCORDANCE WITH THE TEXAS OPEN MEETING ACT.AND WITH THAT, WE'RE GOING TO WELCOME CREEDMOOR ELEMENTARY.
WE'RE GOING TO WELCOME THEM TO COMING INTO OUR PLEDGE.
>> ONE NATION, UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
THOUGH I HAVE TO SAY GOOD BYE.
FOR EVEN IF I'M FAR AWAY, I HOLD YOU IN MY HEART.
I SING A SECRET SONG TO YOU EACH NIGHT WE ARE APART.
[00:05:08]
TRAVEL FAR, REMEMBER ME.EACH TIME YOU HEAR A SAD GUITAR.
KNOW THAT I'M WITH YOU THE ONLY WAY THAT I CAN BE.
UNTIL YOU'RE IN MY ARMS AGAIN.
REMEMBER ME. [SPANISH] [APPLAUSE] > WELL, THANK YOU, CREEDMOOR ELEMENTARY.
BEFORE WE GET STARTED AND GO ON TO PUBLIC COMMENT, I'D LIKE YOU ALL TO WELCOME DR. MATTHEW GUTIERREZ TO THE DIAS.
[APPLAUSE] WE'RE GOING TO MOVE ON TO PUBLIC COMMENT AND YOU'LL BE CALLED UP IN THE ORDER THAT YOU SIGNED UP.
[III. Public Comment]
YOU WILL HAVE THREE MINUTES AT THE PODIUM, AND KEEP IN MIND THAT THE BOARD WILL NOT BE ABLE TO RESPOND TO YOU.LIKE I SAID, YOU HAVE THREE MINUTES.
TRUSTEE WEGNER WILL BE KEEPING TIME AT THE TWO MINUTE MARK WHEN YOU HAVE ONE MINUTE LEFT, SHE WILL LET YOU KNOW.
YOU DON'T HAVE TO STOP SPEAKING, IT'S JUST TO LET YOU KNOW YOU HAVE ONE MINUTE LEFT.
WITH THAT, I'M GOING TO CALL CRISTELA ROCHA TO SPEAK ON WELCOME A NEW CHAPTER.
>> HOW ABOUT NOW? GOOD EVENING, BOARD MEMBERS AND SUPERINTENDENT, DR. GUTIERREZ.
I'M SPEAKING TODAY AS A TEACHER AND AS THE ASSOCIATION OF TEXAS PROFESSIONAL EDUCATORS, OR BETTER KNOWN AS ATPE.
I'M THE LOCAL UNIT PRESIDENT AND THE REGION PRESIDENT.
DR. GUTIERREZ, I WOULD LIKE TO PERSONALLY WELCOME YOU TO YOUR FIRST DEL VALLE SCHOOL BOARD MEETING, [APPLAUSE] WHICH YOU'LL BEAT ME TO THE PUNCH.
NOW, IF YOU WILL ALLOW ME A QUICK AUDIENCE PARTICIPATION TO WAKE UP EVERYBODY BECAUSE I'VE BEEN AT DVU AND I'M STRUGGLING TO DO MIND.
YOU'LL DONE THE SNAP SNAP BEFORE.
I SAY SNAP SNAP, AND IF YOU CAN DO IT, YOU SAY, YES, WELL, WE'RE NOT DOING THAT YET.
TAKE A DEEP BREATH. DON'T CHEAT.
LET IT GO. WHENEVER YOU FEEL LIKE YOU NEED CALMNESS, YOU DO THAT STRATEGY.
SOMETIMES I TELL MY STUDENTS, I NEED THAT STRATEGY IN THE CLASSROOM BECAUSE I NEED IT NOT YOU.
WE TRY TO PRACTICE CALMNESS AND CHILLNESS, IS WHAT THEY CALL IT.
BUT TODAY, I'M NOT TAKING A DEEP BREATH BECAUSE I NEED TO BE CALM.
I WANT EVERYBODY TO GO AHEAD AND TRY SNAP SNAP WITH YOUR FINGERS.
SNAP SNAP. JUST LIKE THAT, WE TURN A NEW PAGE IN THE BOOK OF DEL VALLE ISD AND OPEN A NEW CHAPTER WITH DR. GUTIERREZ AS OUR LEADER, AS OUR SUPERINTENDENT [SPANISH].
I READ DEEPLY. NOT BECAUSE I NEED CALMNESS, I'M HAPPY.
BUT RATHER TO HOLD BACK THE EXCITEMENT OF WHAT YOU BRING TO THE TABLE.
GIVE ME A MINUTE BECAUSE I REMEMBER YOUR STORY FROM THE GYM, AND WE HAVE A LOT OF THOSE STORIES IN OUR DISTRICT, INCLUDING ME.
A LOT OF US WERE NOT TRANSPLANTS, BUT I'VE BEEN BECOME PERMANENT TRANSPLANT HERE FOR 25 YEARS.
[SPANISH] MEANS I BREATHE DEEPLY.
I BREATHE DEEPLY, NOT BECAUSE I NEED CALMNESS, BUT RATHER TO HOLD BACK THE EXCITEMENT OF WHAT BRING TO THE TABLE.
I'M LOOKING FORWARD TO WORKING WITH YOU IN THE BOARD.
I'M LOOKING FORWARD TO THE FUTURE OF DEL VALLE UNDER YOUR LEADERSHIP.
I'M LOOKING FORWARD, ONCE AGAIN, THAT YOU MAINTAIN TRANSPARENCY TO CONTINUE BUILDING THE TRUST WITH STAFF STUDENTS IN OUR COMMUNITY.
ALSO I'M LOOKING FORWARD TO MAINTAINING THE AMBASSADOR'S PROGRAM OR SOMETHING SIMILAR THAT MIRRORS IT TO CONTINUE TO GET FEEDBACK FROM ALL STAKEHOLDERS AS OUR STUDENTS WOULD SAY, IRL IN REAL TIME.
BUT MOST OF ALL, I'M LOOKING FORWARD TO ADDING TO MORE PAGES OF THE HISTORY OF DEL VALLE, AND I LOOK FORWARD TO BEING A PART OF THAT. THANK YOU VERY MUCH.
>> THANK YOU. NEXT, WE CALL UP
[00:10:03]
[INAUDIBLE] GARZA IN SUPPORT OF HIGH SCHOOL FINANCIAL LITERACY.>> THOUGHT I BROKE IT FOR A SECOND. DEL VALLE SCHOOL BOARD, SUPERINTENDENT, GOOD EVENING.
I'VE BEEN PART OF THIS DISTRICT FOR A WHILE.
I HAVE KIDS IN HERE. MY OLDEST NOW IS A SOPHOMORE IN THE HIGH SCHOOL.
YOU LEARN THINGS ABOUT THIS DISTRICT EVERY DAY.
I JUST FOUND OUT THAT WE DO HAVE A FINANCIAL LITERACY PROGRAM THERE AT THE HIGH SCHOOL, AND IT'S JUST FOR A SEMESTER WITH ANOTHER HALF BEING LIKE BUSINESS COMMUNICATION TYPE DEAL.
I JUST WANTED TO SPEAK OUT IN SUPPORT OF THAT.
GROWING UP, MY PARENTS NEVER TAUGHT ME ANYTHING ABOUT FINANCIAL LITERACY.
EVERYTHING THAT I LEARNED, I LEARNED THE HARD WAY.
THAT'S TRUE FOR A LOT OF OUR STUDENTS HERE IN OUR DISTRICT THAT THEIR PARENTS ARE MORE CONCERNED ABOUT JUST TRYING TO SURVIVE, TRYING TO PUT FOOD ON THE TABLE.
THEY DON'T HAVE THE TIME, OR THEY THEMSELVES DON'T HAVE THE KNOWLEDGE TO PASS OUT THAT THING TO THE STUDENTS.
I WOULD LIKE TO SUPPORT THIS PROGRAM AND HOPE THAT WE CAN MAKE IT MORE ROBUST, NOT JUST TEACH KIDS HOW TO BALANCE YOUR CHECK BOOK, BUT THINGS LIKE READING A MORTGAGE, WHEN YOU GO GET AN APARTMENT, READING THE APARTMENT LEASE AND WHATNOT, LEARNING HOW TO SAVE UP MONEY, LEARNING HOW TO GO LOOK AT DIFFERENT FINANCIAL COMPANIES AND HOW TO BE ABLE TO FIND OUT WHO'S GOING TO HELP THEM AND WHO'S GOING TO TRY TO RIP THEM OFF.
THEY GOT TO NOT JUST BE ABLE TO DO IT ALL THEMSELVES, BUT KNOW HOW TO FIND THE PEOPLE THAT CAN HELP THEM REACH THEIR GOALS.
HAVING SOMETHING THAT'S MORE THAN JUST A SEMESTER, SOMETHING THAT'S LIKE A YEAR LONG, SOMETHING THAT'S REALLY ROBUST, REALLY GETS IN THERE AND LEARN THINGS THAT ARE OUT THERE, THINGS THAT CAN HELP THEM, THINGS THAT CAN MAKE THEM MORE SUCCESSFUL AND PASS ON A LOT OF GENERATIONAL WEALTH TO THEIR CHILDREN AND THEIR GRANDCHILDREN. THANK YOU.
>> NEXT PERSON IS DAVID CAMPBELL AND SPEAK ABOUT THE DATA BRIEF.
>> TRUSTEES. WELCOME, DR. GUTIERREZ TO THE DEL VALLE COMMUNITY.
THE PREVIOUS SUPERINTENDENT HAD JUST OPENED DISDAIN FOR WHAT SHE TREATED AS IN THE INCONVENIENCES OF IT SECURITY.
DESPITE AN UPHILL BATTLE, PREVIOUS CTOS HELD THE LINE, NAVIGATED THE CHALLENGES, AND MADE IMPROVEMENTS WHEN POSSIBLE.
IN EARLY 2023, THE NEW CTO TOOK OVER AND IT FELT LIKE WE HAD BEEN SET BACK YEARS.
HE SEEMED UNAWARE OF BASIC INDUSTRY STANDARDS, HE IGNORED REPEATED ISSUES WITH CRITICAL SYSTEMS THAT INCLUDED APPARENT SHARED PASSWORDS, AND UNEXPLAINED ESCALATION OF PRIVILEGES INSIDE OF SOME OF OUR MOST CRITICAL SYSTEMS. ALREADY UNDERSTAFFED WITH A HIGH TURNOVER AND LOW MORALE, THIS CREATED AN INSANE ADDITIONAL WORKLOAD ON THE TECHNOLOGY DEPARTMENT.
WE HAD TO RESPOND TO RANDOM EMERGENCIES CREATED AS INDIVIDUALS OUTSIDE OF OUR DEPARTMENT, WITH NO TRAINING OR WITH AN INADEQUATE UNDERSTANDING OF THE IMPLICATIONS, MODIFIED SETTINGS, RECONFIGURED APPLICATIONS AS THEY SAW FIT.
EVENTUALLY, THE EXECUTIVE DIRECTOR OF ACADEMICS AND ACCOUNTABILITY FELT COMFORTABLE SENDING AN EMAIL, OPENLY DISCLOSING THAT SHE HAD USED SOCIAL ENGINEERING WITH THE VENDOR TO GAIN ROUTE ACCESS TO OUR DATA WAREHOUSE.
THAT'S THE COMBINED REPOSITORY OF ALL OF THE DISTRICT'S REPORTABLE DATA, FINANCIAL AND STUDENT.
I RAISED THAT AND OTHER ISSUES WITH THE CTO, AND I APPROACHED HR FOR ASSISTANCE WITH THE CONVERSATIONS.
WHEN THAT FAILED, I REACHED OUT TO THE BOARD.
UPON DISCOVERY OF ESCALATED PERMISSIONS, I WOULD ASK, AS I HAD BEEN INSTRUCTED TO DO, TO BE ALLOWED TO IMMEDIATELY REMOVE THOSE AUTHORIZATIONS.
THE CTO WOULD TELL ME NOT TO DO SO WHILE DENYING KNOWLEDGE OF HOW THE ESCALATIONS COULD HAVE OCCURRED.
THEN WHEN AUTOMATED OVERNIGHT PROCESSES RESTORED THE PERMISSIONS TO ALIGNMENT WITH DESIGNATED ROLES AND RESPONSIBILITIES IN OUR FINANCIAL SYSTEM, THE CTO LACKED THE BASIC SYSTEM UNDERSTANDING AND ABILITY TO CORRECTLY ASSESS HOW IT WAS HAPPENING.
HE ASSUMED THAT I MUST BE DOING IT MANUALLY AFTER HAVING BEEN TOLD NOT TO.
IN LATE SEPTEMBER OF 2023, I WAS BROUGHT INTO A MEETING WITH HR.
WELL THEY SAID I HAD VALID CONCERNS, THE MESSAGES OF THE MEETING WAS THAT THESE DECISIONS WERE COMPLETELY AND SOLELY WITHIN THE AUTHORITY AND DISCRETION OF THE CTO, AND THAT MY RESPONSIBILITY WAS TO FOLLOW THIS DIRECTIONS AS EXACTLY AS GIVEN.
THE HR DIRECTOR SAID THAT THE CTO WOULD BEAR THE RESPONSIBILITY OF SOMETHING WENT WRONG.
IT SEEMED OBVIOUS THAT THE REAL BURDEN WOULD FALL ON OUR STUDENTS, OUR FAMILIES, AND OUR EMPLOYEES, AND HE WOULD LIKELY BLAME A SCAPEGOAT WHEN THERE WAS AN INEVITABLE BREACH.
I FELT THAT I WAS IN A SITUATION THERE WHERE MY ONLY PROTECTION WOULD BE WHAT I REFER TO AS MALICIOUS COMPLIANCE.
[00:15:01]
I RELUCTANTLY SUBMITTED MY RESIGNATION A YEAR AGO THIS MONTH.THANK YOU FOR THE COMPLIMENTARY YEAR OF CREDIT MONITORING AFTER THE DATE OF.
>> THANK YOU. NEXT ON THE AGENDA,
[IV.A. District Happenings]
OUR DISTRICT HAPPENINGS, AND MR. WELL. YOUR SHOW.>> GOOD EVENING, BOARD MEMBERS.
FOR THE FIRST TIME, DR. GUTIERREZ.
AS WE DO EVERY MONTH, WE HAVE OUR DISTRICT HAPPENINGS SHOWCASING ALL KINDS OF THINGS THAT OUR STUDENTS AND STAFF HAVE BEEN DOING.
IT'S BEEN A VERY BUSY MONTH, SO WE PRESENT THIS MONTH'S DISTRICT HAPPENINGS.
>> MOVING ALONG. NEXT ON THE AGENDA IS A 2024/2025 MULTILINGUAL PROGRAM UPDATE.
[IV.B. 2024-2025 Multilingual Program Update]
THAT IS PRESENTED BY DR. MAGGIE DE LA ROSA.>> GOOD AFTERNOON, SCHOOL BOARD MEMBERS, DR. GUTIERREZ.
TEXAS EDUCATION CODE REQUIRES AN ANNUAL UPDATE OF OUR DISTRICT'S BILINGUAL AND ESL PROGRAM FOR OUR EMERGENT BILINGUAL STUDENTS.
THIS UPDATE WILL PROVIDE INFORMATION ON THE STUDENTS' PROGRESS
[00:20:03]
AND THE DISTRICT'S TRAINING, PROGRAMMING, AND SUPPORT.FOR THIS, I WANT TO GO AHEAD AND INVITE DR. DINORAH BORES FOR HER PRESENTATION.
>> GOOD EVENING, DR. GUTIERREZ AND BOARD OF MEMBERS.
AS DR. LA ROSA HAS SAID, THIS IS PART OF OUR YEARLY UPDATE TO INFORM YOU OF THE PROCESSES THAT IS REQUIRED BY TEA FOR DISTRICTS TO HAVE IN ORDER TO HAVE A BILINGUAL PROGRAM.
ANY TIME WE HAVE OVER 20 STUDENTS IN ONE GRADE LEVEL, WE MUST PROVIDE THE BILINGUAL PROGRAM.
BELOW THE FOUR ARE THE PROGRAM REQUIREMENTS, WHICH IS THE BILINGUAL EDUCATION IN KINDER THROUGH ELEMENTARY GRADES, BILINGUAL EDUCATION IN ENGLISH AS A SECOND LANGUAGE OR TRANSITIONAL LANGUAGE.
THIS ALSO INCLUDES ENGLISH AS A SECOND LANGUAGE 9-12.
THE OVERVIEW OF THE PROGRAMS WE HAVE IN DEL VALLE ISD ARE THESE FOUR THAT ARE OUTLINED HERE.
THE DESCRIPTION IS BASED ON THE TEA DESCRIPTIONS.
THE DIFFERENCE BETWEEN THE ONE WAY, ONE WAY IS A PROGRAM, BASICALLY IT'S EMERGENT BILINGUAL STUDENTS, ALL IN ONE CLASSROOM.
LEARN EMERGENT BILINGUAL, WHICH THE L1, THEIR NATIVE LANGUAGE IS SPANISH, AND THEY'RE LEARNING ENGLISH.
A TWO WAY PROGRAM IS WHERE YOU'RE INTEGRATING EMERGENT BILINGUAL WITH ENGLISH PROFICIENT STUDENTS.
THEN WE HAVE ESL CONTENT BASED.
THAT CAN ALSO BE IN ELEMENTARY IF YOU HAVE STUDENTS SPEAKING ANOTHER LANGUAGE, AND IT GOES ALL THE WAY THROUGH 12TH GRADE.
ESL PULL OUT IS PREDOMINANTLY SEEN IN SECONDARY SCHOOLS.
IN DEL VALLE ISD, BASED ON THE INFORMATION THAT WE ARE GATHERING AND LEARNING, ALL SCHOOLS HAVE BOTH PROGRAMS. WE ARE STILL LEARNING AS TO EXACTLY HOW THOSE PROGRAMS ARE AND WHAT GRADE LEVELS, BUT AT THE MOMENT, ALL SCHOOLS HAVE BOTH THE ONE WAY AND THE TWO WAY MODEL.
YOU CAN SEE THE TABLE AT THE BOTTOM WHERE THE BLUE SMILEY FACES ARE YOUR ENGLISH PROFICIENT STUDENTS AND THE RED ARE YOUR BILINGUAL.
AGAIN, THESE ARE TEA DESCRIPTIONS.
THE PULL OUT IS BASICALLY STUDENTS BEING PULLED OUT BECAUSE THEY DON'T HAVE A TEACHER WHO IS CERTIFIED IN ESL, AND THEN THE ESL CONTENT BASE IS WHAT TEA IS MOVING TOWARDS.
THAT'S TEACHING ENGLISH OR TEACHING EMERGING BILINGUAL STUDENTS THROUGH THEIR CONTENT.
AN OVERVIEW OF DATA AND JUST FULL TRANSPARENCY.
THIS DATA WAS COLLECTED ON SEPTEMBER 30TH.
TODAY I CHECKED IT TO MAKE SURE WE HAVE THE RIGHT NUMBERS, AND WE'RE NOW AT 5,934 EMERGENT BILINGUAL.
YOU CAN SEE HOW MUCH WE'VE BEEN GROWING OVER JUST THE PAST THREE YEARS.
THESE ARE A TOTAL EMERGENT BILINGUAL AS A DISTRICT.
WE HAVE 5,920, AND YOU CAN SEE WHERE THEY ARE.
ACTUALLY, I JUST SET IT 5,934, AND YOU CAN SEE WHERE ALL OUR EMERGENT BILINGUALS ARE AND AT WHAT GRADE LEVEL.
THIS GRAPH SHOWS US OUR EMERGENT BILINGUAL BY CAMPUS.
THIS GRAPH SHOWS US THE FIRST TIME STUDENTS ARE ENROLLED IN US SCHOOLS.
AGAIN, THIS IS DATA THAT IS VERY CHALLENGING TO SEE ALMOST HAVE AN ACCURATE PICTURE BECAUSE AFTER 60 CALENDAR DAYS, ZERO YEARS IN SCHOOLS TURNS INTO ONE.
THE STUDENT COULD HAVE BEEN ENROLLED AT THE END OF LAST YEAR AND IT WAS FIRST TIME IN SCHOOLS AND NOW THEY'RE IN YEAR 1.
THIS MAKES IT A LITTLE CHALLENGING TO TRULY TRACK, BUT I HAVE UPDATED NUMBERS AS WELL.
ZERO TO ZERO YEARS IN GRADE FIRST AND ABOVE, WE HAVE 173.
TEA SAYS THAT NEWCOMERS ARE 0-3.
ON THE THIRD YEAR, WE HAVE 502, SO WE ACTUALLY HAVE OVER 2,000 0-3 YEARS NEWCOMERS.
[00:25:03]
IT'S NOT JUST SPANISH, OUR EMERGENT BILINGUAL ARE STUDENTS THAT SPEAK ANOTHER LANGUAGE.I CLEARLY HAVE TO MEAN SPANISH.
I WANTED TO SHOW THIS AS LAST YEAR, WE HAD 28 LANGUAGES SPOKEN ACROSS OUR DISTRICT, AND THIS YEAR WE HAVE 37.
OUR LINGUISTIC DIVERSITY IS DEFINITELY THERE.
THE NEXT CHART SHOWS US RECLASSIFICATION DATA.
I'M SORRY, THIS LANGUAGE IS BY SCHOOL. I GOT AHEAD OF MYSELF.
YOU COULD SEE THE DIFFERENT LANGUAGES THAT ARE IN ALL THE SCHOOLS.
THE DIVERSITY AGAIN IS ACROSS OUR ENTIRE DISTRICT.
NOW IT'S RECLASSIFICATION DATA.
THE TEXAS EDUCATION AGENCY ASKED THAT DISTRICTS CLOSELY MONITOR STUDENTS' LANGUAGE PROFICIENCY AND RECLASSIFY, LOOK AT THEIR DATA CONSISTENTLY.
THE CRITERIA FOR THIS YEAR IS CHANGING.
BUT IN THE PAST, IT'S BEEN VERY CHALLENGING TO RECLASSIFY STUDENTS.
THERE WAS A LOT OF CRITERIA SUCH AS NO ACCOMMODATIONS, CERTAIN SCORES ON ACHIEVEMENT EXAMS AND SO FORTH.
THIS YEAR, IT IS CHANGING, IT'S JUST NOT YET RELEASED.
LAST YEAR, WE HAD 17 STUDENTS.
IN 2023, 17 STUDENTS RECLASSIFIED, AND IN 2024, WE HAD 136, WHICH IS A BIG DIFFERENCE.
THIS IS THE GRADE LEVELS WHERE THEY WERE RECLASSIFIED.
THE NEXT SECTION IS PROFESSIONAL LEARNING AND CONTINUOUS SUPPORT.
PART OF THE BILINGUAL PROGRAM IS TO PROVIDE SUPPORT FOR TEACHERS THAT MAY NOT BE CERTIFIED.
WE CURRENTLY HAVE AN ESL ACADEMY, WHICH IS CREATED BY THE MULTILINGUAL TEAM BY THE C&I TEAM, AND IT'S AN ONLINE COURSE THAT SUPPORTS TEACHERS WHO ARE NOT YET CERTIFIED TO GET SOME ADDITIONAL SUPPORT AT THEIR OWN PACE.
IT'S ONLINE, IT'S CONVENIENT AND EASY.
I DON'T HAVE THOSE NUMBERS, BUT WE'VE HAD GREAT RESULTS, MY UNDERSTANDING, AND RIGHT NOW WE HAVE 18 TEACHERS REGISTERED AND FIVE ADDITIONAL THAT WILL BEGIN IN NOVEMBER.
THIS GOES BACK TO A SLIDE WE PRESENTED A COUPLE OF MONTHS AGO, TWO MONTHS AGO WHEN I FIRST STARTED.
IT WAS ON A STRATEGY OR A FRAMEWORK WE'RE USING.
THIS FRAMEWORK WAS USED TO OPTIMIZE STUDENT LEARNING AND STUDENT ENVIRONMENTS, AND THIS DOESN'T CHANGE.
THE PROGRAM DOESN'T MAKE A DIFFERENCE IS WHAT I'M TRYING TO SAY.
WE'RE STILL EMBEDDING THESE STRATEGIES ACROSS THE SCHOOLS.
HOWEVER, WE ARE CLOSELY MONITORING, LISTENING, AND ADAPTING TO THE NEEDS OF THE SCHOOLS, AND WE ARE ENSURING THAT WE PROVIDE SUPPORT TO THE SCHOOLS AS THEY NEED IT.
SOME SCHOOLS MAY NEED IMPLEMENTATION SUPPORT OF THE FRAMEWORK.
SOME SCHOOLS HAVE ASKED FOR STRATEGIES ON DIFFERENTIATING INSTRUCTION, ESPECIALLY WHEN WE HAVE THE TWO WAY PROGRAM WITH ENGLISH PROFICIENT STUDENTS AND BILINGUAL STUDENTS HOW TO ENSURE WE'RE MEETING BOTH NEEDS IN BOTH LANGUAGES.
ALSO, ONGOING ENHANCEMENT OF OUR LANGUAGE ASSESSMENT COMMITTEE, THAT'S THE LPAC COMMITTEE THAT CONVENES MONTHLY EVERY OTHER MONTH AND REVIEWS STUDENT DATA.
WE'RE ALSO ENHANCING THOSE PRACTICES TO ENSURE ALL OF OUR STUDENTS' LINGUISTIC AND ACCOMMODATION NEEDS ARE BEING MET.
THEN FINALLY, THE MULTITIERED SYSTEMS OF SUPPORT FOR EMERGENT BILINGUALS, AS WELL AS ENGLISH PROFICIENT STUDENTS, AND IN BOTH SETTINGS, WE'RE PROVIDING ADDITIONAL SUPPORT WITH LANGUAGE DEVELOPMENT AS WELL AS ADDITIONAL SUPPORT IN THE CONTENT AREAS.
THEN PART OF THE BILINGUAL PROGRAM ALSO INVOLVES PARENT AND COMMUNITY ENGAGEMENT THROUGH TITLE 3, WHICH IS FUNDING PROVIDED TO ENHANCE AND SUPPLEMENT THE BILINGUAL EDUCATION FOR EMERGING BILINGUAL IMMIGRANTS.
PART OF THAT INVOLVING FAMILIES AND COMMUNITIES.
WE'VE ALSO DISCUSSED THIS WHEN WE FIRST STARTED AND IT WAS JUST CONTINUOUS PARENT COMMUNITY LIAISON HOSTING MONTHLY PARENT MEETINGS HELD IN BOTH LANGUAGES.
WE'VE ALSO ENCOURAGED PRINCIPALS THAT THE MEETINGS DOES NOT HAVE TO BE FACE TO FACE.
IT CAN PROVIDE DIFFERENT MEANS OF HOLDING THESE MEETINGS.
WE'RE ALSO MEETING WITH THE DIRECTOR OF
[00:30:02]
STUDENT AND FAMILY SUPPORT TO ENSURE THAT WE'RE ALIGNING THE SAME INFORMATION AND WE'RE SHARING THAT INFORMATION.SHE MEETS WITH THE PARENT COMMUNITY LIAISONS ON A MONTHLY BASIS, AND SHE IS INVITING DIFFERENT DEPARTMENTS TO ENSURE WE'RE SHARING THE SAME INFORMATION.
ALSO, DIRECTOR OF STUDENT AND FAMILY SUPPORT WILL ALSO COLLABORATE.
I'M SORRY. I THINK I PUT THE SAME TITLE.
WE'LL COLLABORATE WITH OTHER DEPARTMENTS.
THEN WE HELD OUR FIRST PARENT WATCH PARTY AT BATY ELEMENTARY, WHICH IS A TITLE 3 TEA INITIATIVE TO SUPPORT SCHOOL DISTRICTS AND PROVIDE FAMILIES WITH RESOURCES AND TOOLS AND STRATEGIES TO SUPPORT THEIR EMERGENT BILINGUAL STUDENTS.
THEN WE ALSO HAVE A ONGOING PARTNERSHIP WITH COMMUNITIES IN ACTION THAT OFFERS GED, ESL, AND CITIZENSHIP CLASSES TO OUR COMMUNITY.
THEN WE'RE ALSO COLLABORATING WITH THE FEDERAL PROGRAMS TO ENSURE WE HAVE ONGOING PARENT AND COMMUNITY ENGAGEMENT THROUGHOUT THE YEAR TO ENSURE WE'RE MEETING THE TITLE 3 REQUIREMENTS.
>> THANK YOU. THANKS FOR THIS PRESENTATION.
ON PAGE 21, IT IS THE RECLASSIFICATION SLIDE.
DO WE KNOW WHEN THE TEA CRITERIA CHART IS GOING TO BE RELEASED? I REALIZE WE HAVE NO CONTROL OVER IT AND ALL THE THINGS.
HAVE ANY INDICATION OF WHAT THEY'RE THINKING?
>> NO. I KNOW THE DOCUMENTS WERE RELEASED AND THERE WAS MISTAKES.
THEY WERE REVISING IT, BUT WE DON'T HAVE THE ACTUAL CRITERIA CHART YET.
>> I JUST HAVE A COMMENT. THANK YOU, BUT I ENDED UP GOING TO ONE OF THE PARENT MEETINGS AT HILL PRESS FOR THE PRE-K AND PARENTS AND SPOKE ABOUT VOTING.
BUT IT WAS VERY NICE TO BE THERE AND SEE IT IN ACTION AND HOW THE TEACHERS INTERACTED AND PROVIDED RESOURCES AND ACTIVITIES FOR THE KIDS TO USE AT HOME.
IT WAS NICE TO BE ABLE TO BE THERE AND BE PART OF THAT.
I KNOW THAT'S GOING ON AT EVERY CAMPUS.
I THINK WE'RE JUST DOING A REALLY GOOD JOB AND OUTREACH TO OUR PARENTS AND THEIR COMMUNITY. THANK YOU ALL.
>> NEXT ON THE AGENDA IS ENGLISH AS
[IV.C. English as a Second Language Program Waiver and Bilingual Exception Application]
A SECOND LANGUAGE PROGRAM WAIVER AND BILINGUAL EXCEPTION APPLICATION, AND IT'S LINDSAY GONZALEZ.>> GOOD EVENING, MR. VICE PRESIDENT.
NO. MATTHEW IS NOT HERE, SO MISS SECRETARY, SITTING IN THIS EVENING AND BOARD OF TRUSTEES, STAFF, AND COMMITTEE MEMBERS AND THE AUDIENCE, AND ALSO A WARM WELCOME TO DR. GUTIERREZ.
OUR NEW SUPERINTENDENT IN HIS FIRST OFFICIAL BOARD MEETING.
I'M LINDSAY GONZALEZ, I'M THE DIRECTOR OF HUMAN RESOURCES, AND I WILL BE PRESENTING ON THE ESL AND BILINGUAL.
BY NOVEMBER 1ST, AS A LOCAL EDUCATION AGENCY, IF WE ARE UNABLE TO PROVIDE THE APPROPRIATELY CERTIFIED TEACHERS TO IMPLEMENT THE ENGLISH AS A SECOND LANGUAGE OR BILINGUAL PROGRAM, WE MUST REQUEST A WAIVER TO THE COMMISSIONER.
WE HAVE BEEN DILIGENT THIS YEAR IN AUDITING OUR MASTER SCHEDULES TO ENSURE THAT ANY TEACHER THAT IS SERVING ESL STUDENTS IN A READING LANGUAGE ARTS CLASSROOM IS CERTIFIED APPROPRIATELY.
THIS ALSO INCLUDES OUR SPECIAL EDUCATION TEACHERS.
AS MISS DR. BORIS MENTIONED, WE ARE DOING AN ESL ACADEMY AND WE ARE HOPING THAT BEFORE NOVEMBER 1ST, WE CAN REDUCE THAT NUMBER.
WE'RE CHECKING ON A WEEKLY BASIS AND WORKING WITH TEACHERS TO ENSURE THAT THEY ARE ON THEIR PATH TO GETTING THEIR ESL CERTIFICATION.
BUT WE HAD TO BRING THIS FORTH TODAY FOR YOUR APPROVAL, AND THE FINAL NUMBER WILL BE DETERMINED BY THE NOVEMBER 1ST SUBMISSION TO TEA.
DESPITE HAVING CHALLENGES IN MEETING THESE CERTIFICATION REQUIREMENTS, OUR HR DEPARTMENT, WORKING ALONGSIDE OUR CURRICULUM AND INSTRUCTION DEPARTMENT HAS WORKED TO ENSURE THAT STAFF FEEL SUPPORTED IN OBTAINING THEIR CERTIFICATION.
ONE THING THAT WE HAVE LEARNED IS THROUGH OUR EDUCATOR PROGRAMS OR ALTERNATIVELY CERTIFIED TEACHERS, THEY MUST TAKE THEIR CONTENT EXAMS BEFORE THE PROGRAMS ALLOW THEM TO SIGN UP FOR AN ESL EXAM OR A BILINGUAL EXAM.
WE'VE HELPED THEM AND PRIORITIZE THOSE CONTENT EXAMS FIRST.
THEN WE PROVIDE THEM WITH SUPPORTS UPON HIRE, INCLUDING INFORMATION REGARDING TEAS PREPARATION THAT THEY OFFER ONLINE, AS WELL AS OUR HYBRID ESL ACADEMY.
[00:35:04]
WE'VE HAD A LOT BETTER TURNOUT NOW THAT WE'RE DOING IT HYBRID BECAUSE IT'S MORE FLEXIBLE FOR OUR EMPLOYEES.THEY CAN DO SOME OF IT ASYNCHRONOUSLY ONLINE, AND THEN A COUPLE OF THE SESSIONS ARE IN PERSON.
WE OFFER THAT A MINIMUM OF FOUR TIMES PER YEAR.
ONCE THEY PASS THEIR ESL TESTS, WE ALSO USE OUR TITLE 3 FUNDS TO REIMBURSE THEM FOR TAKING THAT EXAM BECAUSE THE COST OF THE EXAMS, THE TIME TO PREPARE FOR THE EXAMS CAN BE A HINDRANCE FOR THEM IN GETTING THOSE CERTIFICATION.
RECRUITMENT OF ESL AND BILINGUAL TEACHERS IS VERY IMPORTANT TO US TO ENSURE WE CAN BEST SERVE OUR STUDENT POPULATION NEEDS.
AS YOU SAW IN OUR PREVIOUS PRESENTATION, WE ARE HAVING A GROWING NUMBER OF EMERGENT BILINGUALS, AS WELL AS A MULTITUDE OF DIFFERENT LANGUAGES OF STUDENTS COMING INTO OUR DISTRICT.
SOME OF THE INITIATIVES THAT WE HAVE IN PLACE ARE WITH TEXAS STATE AND UNIVERSITY OF TEXAS.
WE ARE RECRUITING STUDENT TEACHERS THAT ARE SPECIFICALLY WORKING ON THEIR ESL EC THROUGH SIX CERTIFICATIONS, AS WELL AS BILINGUAL CERTIFICATE SO THAT WE CAN CREATE THAT STRONG PIPELINE.
WE ALSO HAVE A VISITING INTERNATIONAL TEACHER PROGRAM WITH SPAIN.
WE'VE BEEN DOING THAT FOR ABOUT 10 YEARS, AND THAT ALLOWS US TO ENSURE THAT WE'RE CONSISTENTLY BRINGING OVER MORE BILINGUAL TEACHERS TO WORK WITH OUR STUDENTS AND OUR DUAL LANGUAGE PROGRAMS. RIGHT NOW DURING DVU, I'VE ALREADY HEARD SOME GREAT FEEDBACK ABOUT SOME SHELTERED INSTRUCTION TRAINING THAT WE ARE HAVING THIS WEEK.
IT IS AN OPPORTUNITY FOR OUR TEACHERS TO LEARN MORE STRATEGIES TO WORK WITH OUR EMERGENT BILINGUAL AND ESL STUDENTS.
THIS YEAR, WE WILL HAVE 14 BILINGUAL EXCEPTIONS.
LAST YEAR, WE HAD 13, SO WE ARE MAINTAINING THAT AMOUNT ABOUT THE SAME AND WE WILL CONTINUE TO INCREASE OUR EFFORTS TO REDUCE THOSE NUMBERS IN THE FUTURE.
AT THIS TIME, I CAN TAKE ANY QUESTIONS YOU MAY HAVE.
>> THANK YOU FOR THAT. I GUESS I'M A LITTLE CONFUSED, IS THE BILINGUAL CERTIFICATION DIFFERENT THAN THE ENGLISH AS A SECOND LANGUAGE?
>> YES. THERE ARE TWO DIFFERENT PROGRAMS. ENGLISH AS A SECOND LANGUAGE IS FOR STUDENTS THAT MAY SPEAK A LANGUAGE OTHER THAN ENGLISH AT HOME.
HOWEVER, THEY'RE NOT IN OUR DUAL LANGUAGE PROGRAM.
OUR BILINGUAL STUDENTS ARE ENROLLED IN A DUAL LANGUAGE PROGRAM LEARNING SPANISH AND ENGLISH.
>> BUT THE CERTIFICATIONS ARE DIFFERENT.
>> THE CERTIFICATIONS ARE DIFFERENT.
ONE IS TARGETED TOWARDS SPANISH PROFICIENCY.
THEY HAVE TWO TESTS THEY HAVE TO TAKE TO BECOME A BILINGUAL CERTIFIED TEACHER.
ONE IS A BILINGUAL SUPPLEMENTAL EXAM ABOUT THE STRATEGIES NEEDED AND THE LAW BEHIND BILINGUAL.
THE OTHER ONE IS A LANGUAGE PROFICIENCY EXAM IN SPANISH THAT THEY MUST PASS.
ONE THING I'M VERY EXCITED ABOUT BECAUSE I DID MENTION THE SPECIAL EDUCATION BEING A NEED, MAKING SURE THAT WE ALSO HAVE THOSE ESL AND BILINGUAL ARTS.
IS THAT THEY WILL NOW BE OFFERING IN THE COMING YEAR A BILINGUAL SPECIAL EDUCATION EXAM THAT WILL ENCOMPASS BOTH SPECIAL EDUCATION AND BILINGUAL TOGETHER, WHICH WILL HELP US GROW OUR TEACHERS IN THAT AREA.
>> MY NEXT QUESTION IS, THESE TEACHERS, EVEN THOUGH THEY'RE NOT CERTIFIED, THEY'RE STILL DOING THE SAME WORK AS A PERSON THAT IS CERTIFIED, BUT THEY'RE NOT GETTING THE STIPEND, IS THAT CORRECT?
>> THEY WILL NOT GET THE BILINGUAL STIPEND UNTIL THEY HAVE PASSED THE EXAM BECAUSE THEY HAVE TO BE APPROPRIATELY CERTIFIED IN ORDER TO RECEIVE THE STIPEND.
YES, THEY ARE SERVING BILINGUAL STUDENTS.
HOWEVER, THEY DO NEED TO HAVE THE CERTIFICATION.
WITH ESL, WE DO NOT HAVE A STIPEND ASSOCIATED WITH ESL.
THAT IS AS WE HIRE ON, WE REALLY EXPECT OUR TEACHERS TO HAVE THAT IN THE JOB DESCRIPTIONS WE SAY ESL PREFERRED CONSIDERING THAT OUR DISTRICT IS SUCH A HIGH NEED IN THAT AREA, WE REALLY NEED ALL OF OUR TEACHERS TO HAVE IT IF POSSIBLE.
THAT'S WHY WE OFFER THAT REIMBURSEMENT FOR THEIR TEST IN THAT AREA.
>> I HAVE MORE, BUT I'LL LET SOMEBODY ELSE SPEAK.
>> THANK YOU. THIS WAS CONFUSING BECAUSE PART OF IT IS AN APPLICATION, AND THEN PART OF IT SAYS WAIVER ON THE ACTION ITEMS. I APOLOGIZE FROM THE BEGINNING.
[00:40:01]
HOW IS IT WORKING OUT THAT WE ARE DOING THE HYBRID ESL ACADEMY? HOW MANY HAVE TAKEN THE CLASS, HOW MANY HAVE PASSED? ARE THEY PASSING ON THE FIRST TIME?>> I DON'T KNOW EXACTLY THE PERCENTAGE OF THE PASS RATE.
I KNOW THAT RIGHT NOW WE HAD 18 SIGN UP.
WE HAVE 10 THAT ARE ACTUALLY ACTIVELY IN THE COURSE RIGHT NOW THAT WOULD BE ABLE TO TAKE THEIR TESTS AND PASS BEFORE THAT NOVEMBER 1ST DEADLINE.
BUT I CAN GET MORE DATA FROM OUR PREVIOUS ESL ACADEMIES FOR YOU, IF YOU'D LIKE.
>> YES, THAT'D BE GREAT. THEN I JUST WANT TO CLARIFY TOO, ON THE ESL, THERE ARE 52 WAIVERS.
THEN IT'S MY UNDERSTANDING THE BILINGUAL EXCEPTIONS ARE THE ONE THAT THERE'S 14 AT THE ELEMENTARY. IS THAT CORRECT?
>> EXACTLY. YES. WE HAD 37 LAST YEAR, SO WE DO AN ESL.
PART OF THAT IS BEING VERY DILIGENT IN AUDITING, WORKING ALONGSIDE OUR ASSESSMENT DIRECTOR AND GOING INTO THE MASTER SCHEDULES, AND ENSURING THAT WE'RE CAPTURING EVERY SECONDARY TEACHER AND EVERY SPECIAL EDUCATION TEACHER THAT MAY BE MISSING THOSE CERTIFICATIONS.
>> MY LAST QUESTION IS GOING TO BE, HOW MUCH IS THAT EXAM THAT WE REIMBURSE THEM FOR?
>> I BELIEVE THEY'RE AROUND $167 APIECE, BUT I CAN GET THE EXACT NUMBER FOR YOU.
>> THANK YOU. THAT'S ALL I HAVE.
I REALIZE THEY'RE NOT CERTIFIED, BUT ARE THEY QUALIFIED?
>> YES. THIS EXCEPTION, THAT'S WHY I WAS TALKING ABOUT THE CONTENT EXAM BEING PRIORITY.
IF I'M GOING TO BE AN ENGLISH LANGUAGE ARTS TEACHER AT THE SECONDARY LEVEL, I AM GOING TO NEED TO TAKE THAT EXAM IN ORDER TO GET MY INTERN CERTIFICATE TO BE WORKING IN THE SCHOOL.
THEY WOULD BE HIGHLY QUALIFIED FOR THE POSITION.
THEY WOULD JUST NEED A WAIVER FOR THAT FIRST YEAR.
WHILE THEY'RE WORKING, THEY'RE GOING TO BE TAKING THEIR PEDAGOGY EXAM, AND THEN THEY CAN GET A STANDARD CERTIFICATION.
AT THAT POINT, THEIR PROGRAM WILL ALLOW THEM TO BE RELEASED TO TAKE THE ESL EXAM.
THAT'S WHY IF DISTRICT OF INNOVATION HIRES OR INDIVIDUALS FROM ALTERNATIVE CERTIFICATION PROGRAMS, THEY'RE NOT ELIGIBLE TO TAKE THAT ESL EXAM RIGHT AWAY, DEPENDING ON WHERE THEY'RE AT IN THEIR PROGRAM WHEN WE HIRE THEM.
BUT THEY'RE QUALIFIED TO TEACH OUR STUDENTS.
WE'RE JUST ASKING THE STATE FOR A WAIVER REGARDING ENGLISH AS A SECOND LANGUAGE.
IT'S A SUPPLEMENTAL TO THE CONTENT.
BASED OFF OUR SCORES, I'M JUST WONDERING IF THIS IS A CORRELATION BETWEEN WHAT WE HAVE, WHAT WE DON'T HAVE, AND WHAT THESE SCORES ARE.
I DON'T HAVE THAT DATA IN FRONT OF ME, BUT THIS IS A CONCERN FOR ME.
MAYBE THIS IS A TOPIC OFF THAT WE CAN.
>> NO, ABSOLUTELY. IT'S DEFINITELY A CONCERN FOR US AS WELL AND SOMETHING THAT WE'RE ACTIVELY LOOKING INTO.
PART OF WHAT WE TURN INTO TEA ALONG WITH THESE NUMBERS IS A PROFESSIONAL DEVELOPMENT PLAN TO ENSURE THAT WHETHER THEY HAVE THE CERTIFICATION OR NOT, THEY'RE GETTING THE PROFESSIONAL DEVELOPMENT TO SERVE OUR POPULATION OF STUDENTS.
LIKE I WAS SAYING, JUST THIS WEEK, THEY'RE ENGAGED IN SHELTERED INSTRUCTION TRAINING, WHICH IS STRATEGIES TO BE ABLE TO IMPLEMENT RIGHT AWAY IN THE CLASSROOM.
>> THAT'S GREAT FOR THEM. I'M MORE CONCERNED ABOUT OUR STUDENTS IN THE CLASSROOM.
WHAT'S THE OUTCOME THAT THEY'RE GETTING AT OF THIS? AGAIN, WE CAN TALK ABOUT THAT.
>> SOME OF THE OTHER THINGS THAT WE DO HAVE IN PLACE, DR. BORIS MENTIONED THE PULLOUT METHOD.
THAT IS STILL SOMETHING THAT WE CAN HAVE IN PLACE TO ENSURE.
WE'RE GOING TO APPLY FOR THE WAIVER, BUT WE'RE WORKING WITH THE CAMPUS PRINCIPALS TO ENSURE THAT THERE ARE OTHER CERTIFIED ESL TEACHERS THAT CAN PROVIDE SOME OF THOSE SERVICES.
ON THIS APPROXIMATELY 3,000 STUDENTS, THIS IS ON THE PAGE JUST FOR THE 52 WAIVERS, THE 52 TEACHERS.
ON THE SECOND PAGE, ARE THERE AN ADDITIONAL NUMBER OF STUDENTS?
>> YES. THERE ARE ADDITIONAL, AND I THINK THE TOTAL NUMBER WAS ABOUT 5,300 WHEN YOU'RE COMBINING ESL AND BILINGUAL STUDENTS.
>> OKAY. THAT DOES MAKE SENSE THAT THIS MAY BE ONE OF OUR BIGGEST GAPS. THANK YOU.
>> FOR THE CERTIFICATIONS, IS THERE A HARD DEADLINE, LIKE A DATE IN WHICH THEY HAVE TO HAVE THEIR TEST AND STUFF COMPLETE FOR THEIR CERTIFICATIONS? I DID HEAR YOU SAY SOMETHING ABOUT NOVEMBER 1ST, BUT I DON'T KNOW.
IS THAT JUST LIKE A TIMELINE IN WHICH THEY STARTED, SO THEY SHOULD BE DONE BY THEN?
>> YES, SO WE DO HAVE TO SUBMIT THE WAIVER BY NOVEMBER 1ST.
HOWEVER, WE CONTINUE TO SUPPORT THE TEACHER BECAUSE, TO TRUSTEE WOODY'S POINT,
[00:45:01]
WE WANT THEM TO HAVE THAT CERTIFICATION, AND WE WANT THEM TO HAVE THAT KNOWLEDGE.IT ALSO HELPS WITH THE CODING AND BENEFITS THE DISTRICT, NO MATTER WHEN THEY OBTAIN THAT CERTIFICATION, WE CAN UPDATE OUR SYSTEMS TO REFLECT THAT.
WE TRY TO WORK WITH THEM TO HAVE THAT BY THE END OF THE SCHOOL YEAR, SO WE'RE STARTING THE NEXT SCHOOL YEAR, NOT NEED WAIVER.
OUR HR SPECIALISTS HAVE CERTIFICATION MEETINGS IN PERSON.
I ALSO ASSIST WITH THOSE MEETINGS AS WELL, AND WE MAKE AN ACTION PLAN TO HELP THEM MEET THEIR [INAUDIBLE].
>> THERE'S THINGS IN PLACE THAT IF SOMEONE JUST HAPPENS TO NOT COMPLETE THEIR CERTIFICATION OR JUST DOING OTHER THINGS TO MAKE SURE THAT THEY ARE STAYING ON TASK.
>> ABSOLUTELY. THEY CAN ONLY BE ON THE WAIVER FOR ONE YEAR ON THE ESL IS ONLY ALLOWED TO BE ON IT FOR ONE YEAR.
WE WORK WITH OUR CAMPUS PRINCIPALS TO ASSIST US IN COMMUNICATING THE EXPECTATION THAT THEY OBTAIN THIS CERTIFICATION WITHIN A YEAR.
>> ONCE THAT WAFER EXPIRES, WHAT THEN HAPPENS?
>> AT THAT POINT, WE HAVE TO WORK WITH THEM.
THERE HAS BEEN INSTANCES WHERE WE COULD NOT PUT ESL STUDENTS IN THEIR CLASSROOM AND HAD TO PUT THEM IN ANOTHER TEACHER'S CLASSROOM THAT DOES HAVE THAT CERTIFICATE.
IT'S A VERY HIGH PASS RATE TEST, AND SO WE HAVE GOOD LUCK WITH IT.
IT'S ONE OF THE HIGHER PASS RATES AND ALL OF X-SPEC TEST.
>> ANY MORE QUESTIONS? THANK YOU.
>> NEXT ON THE AGENDA IS THE BROOKFIELD DONATION OF
[IV.D. Brookfield Donation of Landscaping for Newton Collins Elementary]
LANDSCAPING FOR NEWTON COLLINS ELEMENTARY AND MR. ALVES.>> GOOD EVENING, MADAM VICE PRESIDENT OR CORRECTION, MADAM SECRETARY, TRUSTEES, MEMBERS OF THE COMMUNITY, DOCTOR GUTERREZ.
THE PURPOSE OF THIS INFORMATION ITEM IS TO SHARE THE INFORMATION WITH THE BOARD IN THE PUBLIC FORM, AS WELL AS THE PREVIOUS WEEKLY BOARD QUESTIONS.
THE PURPOSE OF BROOKFIELD'S DONATION IS TO IMPROVE THE OVERALL CURB APPEAL, BUT ALSO IMPROVE THE ENHANCEMENT OF NEWTON COLLINS ELEMENTARY.
YOU'LL NOTICE IN YOUR PACKET, YOU HAVE A BOARD AGENDA ITEM THAT SHARES THE INFORMATION.
WITHIN THAT INFORMATION, BROOKFIELD HAS PROPOSED A NO COST ADDITION TO NEWTON COLLINS ELEMENTARY.
WITHIN THAT PROPOSAL, THEY HAVE IDENTIFIED THE SPECIFIC AREA, AND THIS IS ON THE NORTHEAST CORNER, NORTHWEST CORNER AND CENTRAL LOCATION ON THE NORTH SIDE OF NEWTON COLLINS ELEMENTARY.
AT THAT LOCATION, BROOKFIELD IS PROPOSING TO ENHANCE THE AREA WITH SPECIFIC AND SELECTIVE BOTH NATIVE TREES, AS WELL AS ADDITIONAL TREE COVERAGE AND FOLIAGE FOR THAT AREA.
THE DIRECTOR OF DEVELOPMENT, MR. AJ ZORN IS HERE.
IF THERE'S ANY ADDITIONAL QUESTIONS DURING THIS INFORMATION SESSION.
HE REPRESENTS BROOKFIELD AND HAS BEEN A GOOD PARTNER FOR NEWTON COLLINS ELEMENTARY.
IF THERE ARE ANY QUESTIONS AT THIS TIME, THE TOTAL PROPOSAL IS 44,000 AND SOME CHANGE THAT COST WOULD BE ABSORBED BY BROOKFIELD, AND YOU'LL NOTICE THE IDENTIFIER THAT THE CONTRACT AGREEMENT WOULD BE ENTERED UPON APPROVAL BY THE DELVALLE ISD SCHOOL BOARD OF TRUSTEES.
I AM AVAILABLE IF THERE'S ANY QUESTIONS WITH THIS PROPOSAL.
UNDER CW OR CDC LOCAL SPECIFIC, THE REASON THE BOARD HAS THIS IN FRONT OF THEM AS WELL AS THE NEXT ITEM IS THIS IS SPECIFICALLY DEDICATED FOR NEWTON COLLINS ELEMENTARY.
AND AS SUCH, THE BOARD HAS THE THE JURISDICTION AND THE AUTHORITY TO APPROVE OR NOT APPROVE.
AT THIS POINT, IF THERE'S ANY QUESTIONS, MR. ZORN AND MYSELF ARE AVAILABLE.
>> THANK YOU FOR THIS PRESENTATION.
CAN YOU GO BACK ONE SLIDE? NO THE LETTERS.
>> THAT'S FOR THE OJEDA PORTION, ISN'T IT?
THERE'S TWO SECTIONS FOR NEWTON COLLINS ELEMENTARY UNDER THE PERFECT CUTS PROPOSAL.
>> THE PRESENTATION THAT FOLLOWS THIS ONE IS PLANT COMMUNITY, AND THEY USE A SIMILAR METHOD TO SHOW THE POTENTIAL FOLIAGE THAT WOULD BE INSTALLED.
>> THAT'S FINE. THANK YOU. SO FOR THIS, WHICH ONE OF THE TREES ARE NOT NATIVE AND WILL THEY STILL BE HARDY ENOUGH FOR THIS AREA? HE'S COMING UP. THANK YOU.
>> THANK YOU, BOARD. ALL THE PLANTS THAT WE'RE SUGGESTING
[00:50:02]
HERE ARE ONES THAT WE'VE PLANTED THROUGHOUT THE PALETTE IN EASTON PARK, AND THEY'RE ALL WORK WELL ON OUR SOILS AND THRIVE IN OUR CLIMATE AND STUFF, SO THAT'S WHY WE MADE THOSE RECOMMENDATIONS ARE FAST GROWING.THEY'RE LOW COST, AND THEY'LL HAVE MASS IMPACT FOR THE MODEST INVESTMENT THAT IT IS.
>> THANK YOU FOR DOING THIS, AND I APPRECIATE YOU GUYS DONATING.
THIS IS HUGE FOR OUR COMMUNITY.
FOR THOSE OF US THAT SUFFER THROUGH CEDAR.
I WAS WONDERING IF THAT TREE YOU CAN NOT BE AS MANY OF THOSE PLANTED AROUND IF POSSIBLE.
>> BUT YOU MENTIONED CEDAR ELM?
>> YEAH. IS THAT ONE OF THE ONES THAT CREATE CEDAR?
>> THANK YOU. I APPRECIATE THAT.
BECAUSE I WAS LIKE, CEDAR, NO PLEASE.
>> THE NATIVE CEDAR TREE IS THE ONE THAT CAUSES THE YELLOW DUST THAT RESULTS IN POLLEN AND IN ALLERGIES.
>> THANK YOU. PERFECT. I LOVE TO HEAR THAT.
THEN THE NEXT THING IS, DID WE WORK WITH OUR COMMUNITY, I KNOW THEY HAVE A STRONG PTA THERE, AND THE PRINCIPAL IS VERY ACTIVE IN WITH THE COMMUNITY AND THE LANDSCAPE OF THE SCHOOL.
DID THEY HAVE FEEDBACK ON ANY OF THIS AND WHAT WAS THEIR FEEDBACK?
>> THEY DID. IN FACT, MS. FRITO IS HERE, IF SHE WOULD LIKE TO SPEAK TO THAT.
>> IN FACT, MS. FRITO HAD SPECIFIC INSTRUCTIONS IN REFERENCE TO THE NEW SECURITY FENCING AND MAKING SURE THAT IT WAS STILL APPROPRIATE.
BUT MS. FRITO, FEEL FREE TO SHARE.
>> YES. THE TREES AND LANDSCAPING HAVE BEEN A LONG CONVERSATION FROM BROOKFIELD BETWEEN BROOKFIELD AND NEWTON COLLINS.
THE GARDEN COMMITTEE IS EXCITED ABOUT THE ADDITION OF THE TREES AS WELL.
THAT'S A PTA RUN COMMITTEE AT NEWTON COLLINS.
WE LOOK FORWARD TO ADDING THIS WONDERFUL FOLIAGE AND HAVING THIS ENHANCED THE LANDSCAPE THERE.
>> WHAT'S THE TIME FRAME THAT THESE WOULD ACTUALLY BE PUT IN? IS IT OVER THE NEXT FEW MONTHS WHEN THEY GO DORMANT? > YEAH. NOW THAT IT'S OCTOBER, I'M GOING TO MAKE SURE THAT THAT'S THE RIGHT THING.
IF IT'S NOT SMART, WE WON'T DO IT UNTIL MARCH, BUT I BELIEVE THESE, WE CAN GET IN NOW, ESPECIALLY WITH OUR WEATHER.
THEY'LL ESTABLISH FINE EVEN GOING IN THE WINTER MONTHS.
AGAIN, I WANT TO SPEAK WITH OUR PROFESSIONALS AND MAKE SURE THAT'S THE BEST IDEA, BUT IF THAT'S THE CASE, WE COULD EXECUTE THIS FAIRLY QUICKLY.
>> MEMBERS OF THE BOARD, IT IS IMPORTANT TO NOTE THAT BROOKFIELD IN THE AGREEMENT HAS ALSO SPOKEN WITH CHAD AND THE REST OF THE TEAM FROM BROOKFIELD AS WELL AS AJ.
SO IN THE EVENT WE DID HAVE A TREE THAT DIED, I WOULD CALL AJ AND SAY AJ, THE TREE AND IN THE BLUE SPOT IS DEAD, I NEED ANOTHER ONE.
AND SO THAT HAS BEEN VERY PRODUCTIVE IN THAT COMMUNICATION AS THEY WILL MANAGE THE TREES, AND IN ESSENCE, ALL WE'RE DOING IS ACCEPTING THE DONATION.
>> MY LAST QUESTION, IF THAT'S OKAY.
IN THE OJEDA ONE, I NOTICED THERE WAS LIKE SOME ENGINEERING COSTS, SOME PERMITS IN YADA, YADA, YADA.
I DON'T SEE ANY OF THAT IN HERE.
IS THAT SOMETHING WE ARE GOING TO EXPECT AT A LATER TIME?
>> NO, MA'AM. IN FACT, IN THE OJEDA, WHEN WE GET TO THAT PRESENTATION, WE HAVE AN UPDATE.
BOARD PRESENTATIONS ARE DUE THREE WEEKS IN ADVANCE.
IN ORDER TO GET THAT INFORMATION AS QUICKLY AS WE COULD, SOME OF THOSE ITEMS ON OJEDA WERE UNKNOWN, BUT DANNY BREVINS IS HERE WITH PLANT COMMUNITY, AND THEY'VE BEEN ABLE TO CLARIFY THAT THE DISTRICT WILL NOT HAVE ANY COST.
WE WILL NOT HAVE ANY LANDSCAPE ENGINEERING COST OR CIVIL COST THAT WILL BE NEEDED TO BE ABSORBED BY THE DISTRICT.
>> THANK YOU, MS. FRITO. THANK YOU, MR. ZORN.
THANK YOU, MEMBERS OF THE BOARD. MADAM SECRETARY.
>> NEXT UP ON THE AGENDA IS MR. ALS
[IV.E. Plant Community Donation of Landscaping for Ojeda Middle School]
AGAIN WITH PLANT COMMUNITY DONATIONS OF LANDSCAPING FOR HEATHER.>> THANK YOU, MADAM SECRETARY.
MEMBERS OF THE BOARD, MEMBERS OF THE COMMUNITY.
WE HAVE DANNY BREVINS WITH THE PLANT COMMUNITY, AND WE AS WELL HAVE MR. GUERRERO WITH OJEDA MIDDLE SCHOOL.
THIS PROPOSAL DID INCLUDE POTENTIAL UNEXPECTED COSTS BECAUSE WE DID NOT HAVE THE CLOSING INFORMATION FROM PLANT COMMUNITY WHEN THIS WAS SUBMITTED.
WE DO HAVE AN UPDATE AT THIS TIME THAT THERE WILL NOT BE ANY ADDITIONAL COST AS PLANT COMMUNITY HAS PROPOSED, THIS IS THEIR PROJECT PROPOSAL.
THEIR TOTAL SQUARE FOOTAGE IS AROUND 58,000 SQUARE FOOT.
THEIR GOAL IS TO BE ABLE TO DESIGN A PLAN FOR GRAVEL PATH, WALKING AREA, AND IT'S IMPORTANT TO NOTE THAT THEY WILL HAVE 24 MONTHS OF SERVICE.
TRUSTEE WOODY FOR CLARIFICATION.
THERE WILL BE A COST IN THE FUTURE FOR THE MAINTENANCE TEAM TO MANAGE THIS AREA AS WE MOVE FORWARD.
THE GOAL IS TO BE ABLE TO ESTABLISH THIS DESIGN.
WE DID ADD THE PHOTO REFERENCE FOR THIS PRESENTATION.
[00:55:03]
THIS PHOTO REFERENCE IS NOT IN YOUR PACKET FOR OJEDA MIDDLE SCHOOL.AFTER REVIEWING THE PRESENTATION EARLIER TODAY, WE FELT IT WAS IMPORTANT FOR THE COMMUNITY TO ACTUALLY SEE WHERE OJEDA IS AND WHY PLANT COMMUNITY IS PROPOSING THIS ON THE NORTH END OF OJEDA, WHICH IS ADJACENT TO THE CAMPUS.
THESE ARE ALL OF THE TREES THAT ARE PROPOSED TO BE INSTALLED, AS WELL AS THE MEADOW SPECIES AND THEN SOME OF THE NATIVE FLOWERS THAT ARE SPECIFIC TO THIS AREA.
THE COST ESTIMATE FOR THE TOTAL SCOPE OF WORK IS $107,698.50.
THEY DO INDICATE THERE THAT THE 24 MINUTES OF SERVICE WILL BE INCLUDED, AND THERE ARE NO ADDITIONAL COSTS TO THE PTA, AND WE HAD THEM BE ABLE TO CLARIFY THAT INFORMATION IN REFERENCE TO SPECIFIC WHAT THE SERVICE IS.
IT IS IMPORTANT TO NOTE THAT NEXT MONTH, WE WILL BRING FORWARD AN ADDITIONAL PROPOSAL FROM PLANT COMMUNITY FOR HILLCREST ELEMENTARY.
IN ADJACENCY TO THEIR CAMPUS AND SOME OF THE PROGRAMS THAT THEY ARE RUNNING THERE.
PLANT COMMUNITY, THIS WOULD BE THE FIRST STEP IN A POTENTIALLY LONG TERM PARTNERSHIP WITH PLANT COMMUNITY AND WITH THAT, IF THERE ARE ANY QUESTIONS, THIS FALLS UNDER THE CDC LOCAL AS WELL BECAUSE IT IS DESIGNATED FOR OJEDA, THEN THE BOARD WOULD NEED TO REVIEW IT AND CONSIDER THE ACCEPTANCE OF THE DONATION.
MR. DANNY BREVINS IS HERE, MR. GUERRERO IS HERE, IF THERE'S ANY QUESTIONS FOR THESE INDIVIDUALS.
THANK YOU FOR CLARIFYING THERE WERE NO COSTS BECAUSE THAT WAS MY BIGGEST CONCERN THAT I DIDN'T FEEL COMFORTABLE NOT KNOWING THE UNKNOWN COST OF WHO KNOWS WHAT IT WOULD, COME UP WITH.
THANK YOU FOR CLARIFYING THAT THERE'S ABSOLUTELY NO COSTS OTHER THAN THE MAINTENANCE AFTER SO MANY TIMES, SO MANY YEARS OR 24 MONTHS OR WHATEVER. THANK YOU.
>> OUR FACILITIES TEAM WILL BE ABLE TO KEEP UP I'M READING HERE WHAT IT SAYS, THE MAINTENANCE, THE MODE DOWN.
>> THERE ARE SOME SERVICES THAT MR. GUERRERO, AND I HAVE SPOKE ABOUT.
HE HAS A BEGINNING PROCESS FOR HIS CAT TEAM TO IMPLEMENT SOME OF THE GARDEN PROCESSES.
OUR GOAL IS TO BE ABLE TO MANAGE THAT WITH THE MAINTENANCE TEAM, BUT ALSO AT THE CAMPUS LEVEL, HAVING A YOU WANT TO SPEAK A LITTLE BIT ABOUT YOUR GARDEN INITIATIVE AND HOW THAT IS WORKING?
>> YES. VERY BRIEFLY, WE ALREADY HAVE A SALSA CLUB WHERE WE ALREADY HAVE GARDEN AND TOOLS AND TEAMS AND A PROGRAM FOR THAT.
WE'VE GOT THE EQUIPMENT FOR MAINTENANCE, FOR GARDENING ALREADY, AND SO IT'S A NATURAL CONNECTION TO MAINTAINING THIS BEAUTIFUL AREA AS WELL.
>> I HAVE A QUESTION THAT YOU JUST MENTIONED THAT YOU'RE GOING TO BRING SOMETHING ELSE TO US NEXT MONTH.
THIS IS A CONCERN THAT I BROUGHT UP PREVIOUSLY THAT THIS IS LIKE OUR ACTUAL FIRST READ TO THE PUBLIC.
IF YOU GUYS COULD GIVE US A FIRST READ FOR THE MONTH AND THEN COME BACK AND ASK US FOR APPROVAL.
THAT'S PART OF OUR NEW BOARD OPERATING PROCEDURES AND WE'LL TALK MORE ABOUT THAT LATER, BUT THAT WAS A CONCERN THAT I HAD AND WE DON'T HAVE A NEED TO.
PICKING WHICH SCHOOLS GETTING THE NEXT GARDEN, IS THAT REALLY THE BEST OPTION, WHO'S DECIDING THAT AND WHERE ARE THOSE CONVERSATIONS ARE HAPPENING?
>> FOR CLARIFICATION PLANT COMMUNITY AND THE CAMPUS.
PLANT COMMUNITY IS ABLE TO REACH OUT TO MAKE THAT DETERMINATION.
WE DIDN'T APPROACH PLANT COMMUNITY TO SAY OJEDA SPECIFIC, PLANT COMMUNITY EVALUATES THE LOCATIONS.
THEY MADE A DETERMINATION THAT THEY WOULD LIKE TO HAVE FURTHER COMMUNICATION WITH THE CAMPUS.
WE WERE AWARE OF IT, AND AS SOON AS WE BECAME AWARE OF IT, WE PUT IT ON THE BOARD AGENDA, AND WE CAN FOLLOW UP WITH DR. GUTEZ TO MAKE SURE THAT WE HAVE THE UPDATED BOARD PROCEDURES AND PROVIDE THAT INFORMATION IN MONTH 1 AND POTENTIAL APPROVAL IN MONTH 2.
I'LL DEFER TO DR. GUTEZ ON THAT.
>> YES. NOW THAT I'M HERE OFFICIALLY, WE'RE GOING TO REVIEW THOSE PROCESSES TO ENSURE THAT WE HAVE THAT FIRST READING AND SECOND READING AS OUTLINED WITH THE UPDATED BOARD OPERATING PROCEDURES.
>> I THINK WE ALSO KEEP IN MIND WHEN GROUPS WANT TO COME TO US, LIKE THE TWO GROUPS HAVE COME FOR DONATIONS THAT WE NEED TO MAKE SURE WE WORK WITH THEM, SO WE DON'T MAKE THEM FEEL LIKE, WELL, WE'VE GOT TO GO THROUGH HOOPS AND HOOPS AND HOOPS AND PEOPLE WILL WALK AWAY FROM THE DISTRICT AND WE WANT TO MAKE DONATIONS AND BE INVOLVED.
I THINK WE NEED TO BALANCE THAT OUT.
>> TO PIGGY BACK OFF THAT STATEMENT.
THE ONLY CONCERN I HAVE IS THAT THE PRINCIPAL STOOD HERE AND SAID THAT THIS HAS BEEN AN ONGOING DISCUSSION FOR MONTHS.
HOWEVER, THE BOARD'S KNOWN ABOUT IT FOR TWO WEEKS THIS SEPTEMBER.
[01:00:02]
>> I BELIEVE MR. GREW, YOU HOLD YOUR FIRST MEETING THE WEEK OF SEPTEMBER 14, AND THEN YOU GAVE ME AN UPDATE, SEPTEMBER 17.
I BELIEVE WE TRIED TO PUT THAT INTO EITHER THE 20TH WEEKLY BOARD QUESTIONS OR POTENTIALLY THE 27TH WEEKLY BOARD QUESTIONS.
>> I JUST WANT TO SAY THANK YOU, PLANT COMMUNITY. THIS IS GREAT.
I KNOW THAT OUR STUDENTS WILL LOVE HAVING AN OUTDOOR SPACE IN THE FUTURE, SO WE APPRECIATE ALL.
>> THE TRAILS, THAT'S REALLY COOL, TOO.
>> I JUST HAVE TO SAY THIS. WE ALSO HAVE TO REMEMBER AS A BOARD, WE OVERSEE THE DISTRICT, WE DON'T RUN IT.
WE NEED TO ALLOW NO, IT'S TRUE.
IT'S STATE LAW, STATE REGULATIONS FROM TEA FOR US, THAT WE NEED TO MAKE SURE WE ALLOW OUR CAMPUS ADMINISTRATORS TO DO THEIR JOB, AND THEY BRING THIS INFORMATION TO US, BUT WE DON'T RUN THE CAMPUSES.
WE DON'T DO THE DAY TO DAY RUNNING OF THE SCHOOL DISTRICT.
WE JUST OVERSEE IT AND LET THE SUPERINTENDENT AND OUR STAFF DO THEIR JOB ON EACH CAMPUS IN EACH DEPARTMENT. THANK YOU.
>> LET'S GO AHEAD AND MOVE ON.
NEXT UP ON THE AGENDA IS A PURCHASE OF A $50,000 FOR
[IV.F. Purchase over $50,000 Hillcrest Elementary Playground and Courtyard Improvements]
HILLCREST ELEMENTARY PLAYGROUND AND COURTYARD IMPROVEMENTS AND MR. ALS YOU'RE UP.>> MEMBERS OF THE BOARD, MADAM SECRETARY, MEMBERS OF THE COMMUNITY.
THE INFORMATION THAT YOU HAVE BEFORE YOU AS AN INFORMATION ITEM FOR HILLCREST ELEMENTARY.
IN OCTOBER OF 2023, THE BOARD REVIEWED AND APPROVED THE PLAYGROUND IMPROVEMENT FOR POPHAM ELEMENTARY, WHICH IS PART OF OUR FIVE YEAR PLAYGROUND IMPROVEMENT PLAN.
WITHIN THAT, WE HAVE APPLIED FOR A GRANT.
WE APPLIED FOR THE GRANT UNDER THE PRIOR SUPERINTENDENT ADMINISTRATION.
WE WENT THROUGH THE PROCESS OF COMPLETING THE GRANT WITH OUR DIRECTOR OF FEDERAL PROGRAMS AND SERVICES.
WE RECEIVED A LATE NOTIFICATION ON SEPTEMBER 17, THAT THE GRANT WAS ACTUALLY AWARDED.
WE PUT TOGETHER A MEMO THAT WAS SHARED WITH ACTING SUPERINTENDENT, MR. SPRINGSTON, OUTLINING THE GRANT PROPOSAL, AS WELL AS THE INFORMATION THAT WE ANTICIPATED, MIMICKING THE INFORMATION THAT WE HAD PROVIDED IN THE OCTOBER 2023 PROPOSAL FOR POPHAM PLAYGROUND IMPROVEMENT.
WE THEN MOVED FORWARD WITH NOTIFICATION OF THE GRANT THAT WE WOULD BE EVALUATING THAT AND PRESENTED TO THE BOARD AT THE OCTOBER BOARD MEETING.
WE RECEIVED A TOTAL QUOTE FOR THE PLAYGROUND, AND THAT IS FOR THE PLAYGROUND ONLY IN ORDER TO QUALIFY THE GRANT.
WE ARE STILL RESPONSIBLE FOR THE INSTALLATION, THE CIVIL THE FENCING, WHICH IS PART OF OUR SAFETY AND SECURITY FENCING GRANT, AND WE WERE ABLE TO OFFSET THOSE COSTS THROUGH THAT, BUT THERE IS STILL ADDITIONAL WORK IN ADDITION TO THE $38,000 GRANT OFFSET.
WITHIN THAT COST, WE ANTICIPATED BEING VERY SIMILAR TO THE $200,000 THAT WAS APPROVED FOR POPHAM ELEMENTARY.
AND SO WITH THAT, WE HAVE HILLCREST ELEMENTARY BEING PROPOSED FOR A NEW GAME TIME WARRIOR KIDS PLAYGROUND FOR OUR PRE K KINDER IN FIRST GRADE.
THIS IS WHAT THE LAYOUT WOULD BE.
WE HAVE UTILIZED THE SAME PLAYGROUND AT CREED MORE, DELVALLE ELEMENTARY, POPHAM, AS WELL AS THE CAMPUSES AS WE DESIGN THEM FOR THE NEW CAMPUSES SMITH AND HORNSBY.
THIS PLAYGROUND WILL BE PROPOSED TO BE APPROVED IF THE BOARD CHOOSES TO TO MOVE FORWARD WITH A HILLCREST PLAYGROUND AND COURT YARD IMPROVEMENT AS PART OF THE OVERALL FIVE YEAR PLAN FOR PLAYGROUND IMPROVEMENTS.
>> MR. BUSCHE IS HERE AS WELL.
IF THERE'S ANY QUESTIONS FROM THE CAMPUS LEVEL, THERE'S ANY QUESTIONS ON THE INFORMATION ITEM.
IT WILL BE AN ACTION ITEM AT A BOARD MEETING LATER THIS EVENING.
>> AM I CORRECT, MR. ALVES, THAT THIS IS ONE OF THE OLDEST PLAYGROUNDS?
>> IT IS BY MANUFACTURER YEAR, ONE OF OUR OLDEST PLAYGROUNDS.
HILLCREST ELEMENTARY HAS NOT RECEIVED A PLAYGROUND REPLACEMENT FOR THE PRE-K FIRST AND KINDERGARTEN GRADES.
WE HAVE SEEN AN INCREASE IN ENROLLMENT IN THOSE STUDENTS.
WE WANT TO MAKE SURE IT'S ACCEPTABLE AND ADA-FEASIBLE FOR THOSE STUDENTS.
OUR GOAL IS ON OUR FIVE-YEAR PLAYGROUND REPLACEMENT IS TO MAKE SURE WE APPLY FOR GRANTS, WE OBTAIN THOSE GRANTS AND THEN WE OFFSET THE COST WITH BOARD APPROVAL.
>> WHAT'S THE MANUFACTURING YEAR?
>> MANUFACTURE YEAR ON HILLCREST IS 2001 MANUFACTURER YEAR.
>> WHEN DID WE INSTALL IT IN TO THAT?
>> I'D HAVE TO VERIFY ON THE ACTUAL CIVIL DOCUMENTS BECAUSE THEY NO LONGER MAKE PARTS FOR THAT PLAYGROUND AND ONCE THEY EXCEED 20 YEARS OF LIFE, THEY NO LONGER PRODUCE THE PARTS, WHICH IS ONE OF THE REASONS WE HAD IDENTIFIED THAT ONE AS A REPLACEMENT.
I'LL HAVE TO PULL THAT DATA FOR YOU AND GET IT.
>> NO, THAT'S FINE. I JUST WANTED TO KNOW HOW YOU DECIDED TO PICK THAT ONE AND BECAUSE WE HAVEN'T WE DON'T HAVE A FACILITY ASSESSMENT YET, AND WE'VE BEEN ASKING FOR THAT.
[01:05:02]
I WAS JUST WONDERING HOW THAT WAS DETERMINED THAT THAT'S THE SCHOOL THAT NEEDS IT THE MOST.BUT YOU JUST EXPLAINED THAT, SO THAT'S PERFECT.
MY NEXT QUESTION IS THAT THE GRANT SAID IT WAS GOING TO MATCH UP TO 150K, BUT THE ACTUAL COST IS 98K, SO I'M CONFUSED ON WHY WE'RE ONLY GETTING 38K FOR THE GRANT COST.
>> FINE PRINT IS WITH ALL GRANTS.
IF YOU'LL NOTICE THAT THIS PAGE IN 46 OF YOUR BOARD AGENDA BOOK, ON PAGE 46, THE FINE PRINT INDICATES THAT IF THE DISTRICT PURCHASES THE PLAYGROUND FOR MORE THAN $75,000 IN THEIR CLASS ONE PLAYGROUND, THEN WE ARE ELIGIBLE FOR UP TO $150,000.
WHAT THEY HAVE DONE IS CREATE A CIRCUMSTANCE IN WHICH WE WOULD HAVE TO ISSUE A NEXT-DAY CHECK.
OUR SCHOOL DISTRICT DOESN'T ISSUE NEXT-DAY CHECKS, NO SCHOOL DISTRICT ISSUES NEXT-DAY CHECKS, AND SO THAT GRANT IS PRO-RATED BASED ON THE MODEL OF THE PLAYGROUND.
THE WAY THAT THE DISTRICT PAYS FOR THE PLAYGROUND, AND IT IDENTIFIES, I BELIEVE IN THE THIRD SENTENCE ON THE SUBSECTION.
IN THAT THIRD SENTENCE, IT IDENTIFIES THAT THE GRANT WILL BE UP TO 65% WHEN THE DISTRICT PAYS WITH A CREDIT OR PURCHASE ORDER.
I HAVE SPOKE WITH OUR PREVIOUS CFO, AS WELL AS THE PRIOR CFOS.
BECAUSE THE DISTRICT PAYS BY PURCHASE ORDER, WE ARE ONLY ELIGIBLE TO A CERTAIN AMOUNT.
IN ADDITION, BECAUSE THIS PLAYGROUND IS OUR MODEL FOR OUR PRE-K KINDER AND FIRST GRADE, IT IS A $98,000 PLAYGROUND.
THERE ARE $300,000 PLAYGROUNDS IN WHICH WE WOULD HAVE BEEN ELIGIBLE FOR $150,000 CREDIT, BUT THAT WOULD HAVE BEEN THE WRONG AGE GROUP.
WE HAVE RECEIVED ADDITIONAL FUNDS IN DIFFERENT PLAYGROUNDS.
HOWEVER, FOR OUR PRE-K KINDER IN FIRST GRADE, IT'S A 38% DISCOUNT ON THE $98,000, AND SO IF WE PRESENT THAT TO THE BOARD AS WE HAVE TONIGHT AND THE BOARD APPROVES IT, THEN IT'S $38,000 OF CREDIT TOWARDS THE PLAYGROUND.
THERE IS AN ASTERISK WHICH IS WHERE WE HAVE UPDATED THE INFORMATION.
OCTOBER 25TH IS THE EXTENSION DEADLINE FOR THE PLAYGROUND, IF WE DO NOT ISSUE A PURCHASE ORDER AND NOTIFY THEM THAT WE ARE ORDERING THE PLAYGROUND, THEN THAT $38,000 GRANT GOES AWAY AND THAT 38% DISCOUNT IS NO LONGER AVAILABLE.
>> THANK YOU. WHEN I WAS REVIEWING THIS, THE MATH WASN'T MATCHING FOR ME, SO I WAS 100% MATCHING.
THAT DOESN'T MAKE SENSE TO ME WE'RE NOT ACTUALLY GETTING THAT.
I DON'T KNOW HOW YOU GUYS COULD MAKE THAT EASIER FOR US OTHER THAN US CALLING YOU THAT LAST MINUTE TOO.
>> I APPRECIATE THE QUESTION, WE HAD SHARED THAT INFORMATION THROUGH THE WEEKLY BOARD QUESTIONS, BUT WE DID ASK THE VENDOR, WERE THERE OPTIONS TO INCREASE THAT.
IN ESSENCE, IF YOU LOOK AT IT FROM AN AUTOMOBILE DEALERSHIP, THE HIGHER PRICED AUTOMOBILE COMES WITH LARGER DISCOUNTS, AND IN THIS CASE, WE ARE BUYING A PLAYGROUND THAT WE KNOW WORKS BECAUSE OF OUR HISTORY WITH THIS PLAYGROUND AT PAPA DEL VALLEY ELEMENTARY, CREED MORE MOST RECENTLY WE KNOW THAT THIS PLAYGROUND WORKS FOR THE PRE-K KINDER AND FIRST AND SO WE WOULD RECOMMEND TO MOVE FORWARD WITH THIS PURCHASE OVER $50,000.
>> THE FUNDING SOURCE WOULD BE THE 2019 BOND FUNDS FOR PRIOR PROJECT SAVINGS.
>> YES, MA'AM. IN FACT, WHEN WE LOOKED AT THE OVERALL TOTAL COST, WE LOOKED AT HORNSBIL DUNLAP OR SMITH ELEMENTARY, BECAUSE THERE WERE PROJECT SAVINGS UNDER THE 2019 CLOSEOUT UNDER THE FINAL PAYMENT.
THOSE FUNDS ARE IN THE 2019 BOND FOR CAMPUS IMPROVEMENTS, AND WITH BOARD APPROVAL, WE WOULD MOVE FORWARD WITH THE IMPROVEMENT OF THE HILLCREST CAMPUS.
IN ADDITION, AT THE HILLCREST PROJECT, THERE WERE SAVINGS FROM THE FRONT FACADE IMPROVEMENTS THAT WE WOULD RECOMMEND CONSIDERING FOR THAT.
>> IF I MAY, WHAT WAS THE NAME THAT YOU SAID OF THIS PLAYGROUND?
>> THIS IS THE WARRIOR KIDS GAME TIME PLAYGROUND.
>> IS THAT DIFFERENT FROM THE POWER SCAPE 2.5 MODULAR, OR IS THAT THE SAME?
>> YOU'RE GOING TO HAVE TO ZOOM BECAUSE NOBODY CAN SEE, IT'S EVEN HARD TOO.
>> WHICH PAGE ARE YOU REFERENCING? >. THE ONE WHERE IT SAYS $98,013. THE PAGE OF THIS ONE.
>> THAT IS THEIR INTERNAL INFORMATION.
THAT POWERSCAPE IS A REFERENCE TO THEIR INTERNAL DOCUMENTS.
IT'S KNOWN ON THEIR WEBSITE AS THE PS WARRIOR KIDS PLAYGROUND, WHICH IS IDENTIFIED IN THE ORIGINAL COMMUNICATION WITH THE VENDOR, THEY USE A SPECIFIC FREQUENCY CODE.
>> FOR ME, THIS JUST FEELS LIKE A BATE AND SWITCH, AND THEN YOU ADD IN THE, OH, IF YOU DON'T GET IT BY THE 25TH, YOU DON'T GET IT.
FOR ME PERSONALLY, I'M AGAINST THIS.
I REALIZE IT SEEMS LIKE A GOOD IDEA BUT WHAT WAS, HEY, GUYS, WE GOT A MATCHING $150,000 GRANT BECAUSE THAT'S WHAT IT SAYS,
[01:10:04]
EVEN ON THIS DOCUMENT THE DISTRICT HAS BEEN AWARDED A MATCHING GRANT FROM GAME TIME MANUFACTURER OF 150,000 FOR THE REPLACEMENT OF THE SMALL PLAYGROUND AT HILLCREST ELEMENTARY.GREAT. BUT THEN YOU READ DOWN AT THE BOTTOM, IT SAYS IT'S GOING TO COST US UP TO $200,000.
IT JUST FEELS LIKE A BAIT AND SWITCH, HAVE WE CHECKED OTHER VENDORS? DO WE NEED TO CHECK VENDORS FOR THIS?
>> GAME TIME IS A BY-BOARD APPROVED VENDOR.
IT MEETS THE PROCUREMENT GUIDELINES THAT ACCORDING TO THE TEXAS STATE PROCUREMENT GUIDELINES.
THE REASON WE USE GAME TIME FOR THE ELEMENTARY PRE-K KINDER AND FIRST-GRADE PLAYGROUNDS IS IT CREATES A STREAMLINED PROCESS.
IN THE 2017 PLAYGROUND ASSESSMENT THAT WAS PROVIDED TO THE BOARD, THAT PLAYGROUND ASSESSMENT IDENTIFIED THAT IT WAS DIFFICULT FOR MAINTENANCE STAFF TO PROVIDE SERVICE TO PLAYGROUNDS BECAUSE THERE WAS A LIMITED NUMBER OF PARTS, AND THAT THERE WAS A SEVERAL DIFFERENT VARIETIES OF PLAYGROUNDS.
ONE OF THE THINGS THAT WE HAVE TRIED TO DO OVER THE FIVE-YEAR PLAN FOR PLAYGROUND REPLACEMENT IS TO ESTABLISH A MAINSTREAM VENDOR SO THAT IF THE WARRIOR KIDS SWING STOPS WORKING AT CREED MORE, WE HAVE TWO BACKUPS IN THE WAREHOUSE BECAUSE IT ALSO COULD FIT DEL VALLE ELEMENTARY.
THAT IS THE WHY BEHIND UTILIZING GAME TIME, THEY ARE NATIONALLY RECOGNIZED, THEY ARE ALSO MANUFACTURED IN THE UNITED STATES, AND THEY HAVE A SHORT TURNAROUND TIME IN THE CONCEPT OF PLAYGROUND 6-9 MONTHS FOR MANUFACTURING TO INSTALLATION.
>> ARE WE GOING TO HAVE ANOTHER ONE NEXT MONTH THAT WE NEED TO REPLACE AS WELL?
>> NO, MA'AM. WE TRY TO BRING THOSE IN OCTOBER BECAUSE OF THE TIMING IF WE GET THE GRANT AND WE ORDER THEM IN OCTOBER, THEN WE MOVE FORWARD WITH A PROCUREMENT PROCESS SO THAT WE OBTAIN THEM BETWEEN FEBRUARY AND APRIL AND THEN WE HAVE THE ABILITY TO INSTALL THEM IN THE EARLY JUNE PERIOD LAST YEAR.
WE ACTUALLY WERE ABLE TO ACCELERATE THAT AND INSTALL POPUMS OVER THE SPRING BREAK THROUGH APRIL.
THOSE STUDENTS WERE ABLE TO OPEN A BRAND NEW PLAYGROUND, I BELIEVE THE SECOND WEEK OF APRIL.
>> FOR THE LAST TWO MONTHS OF SCHOOL.
>> THIS IS AN ITEM THAT IS WITHIN THE FIVE-YEAR PLAN OF PLAYGROUND ENHANCEMENTS.
>> THAT WOULD BE THE INITIAL INSPECTION.
>> THAT WAS A THIRD-PARTY PLAYGROUND INSPECTOR, A CPSA.
>> ANY MORE QUESTIONS? NEXT ON THE AGENDA IS DEL VALLEY ISD OPERATIONS
[IV.G. Del Valle ISD Operations Warehouse Final Payment and Project Closeout]
WAREHOUSE FINAL PAYMENT AND PROJECT CLOSEOUT, MR. ALVES?>> MEMBERS OF THE BOARD, MR. BONDRU, WERE ACTUALLY AT THE SAME PRESENTATION. THANK YOU, SIR.
BEFORE YOU HAVE AN INFORMATION ITEM, IN REFERENCE TO THE FINAL PAYMENT FOR THE OPERATION FACILITY, BEFORE, MR. BONDRU.
WITHIN THE FINAL PAYMENT, THE OPERATIONS FACILITY OPENED FOR STAFF TO MOVE IN OF OCTOBER OF 2023, WE HAVE BEEN IN THE FACILITY SINCE OCTOBER OF 2023.
WE HAVE BEEN ABLE TO MOVE FORWARD WITH ASSESSING THE FACILITY, CONDUCTING A ONE-YEAR WARRANTY WALK, REVIEWING THE SCOPE OF WORK THAT WAS SCHEDULED TO BE COMPLETED.
THE BOARD ORIGINALLY APPROVED THE GUARANTEED MAXIMUM PRICE OF 12,759,276.
THE TOTAL CONTRACT SAVINGS ON THE PROJECT ARE $381,452.
THE UPCOMING FINAL PAYMENT PROVIDED THE BOARD APPROVES THE FINAL PAYMENT IS $269,318.
THAT IS A TOTAL PROJECT COST OF $12,377,824.
THAT FINAL PAYMENT DOES REFLECT THE SAVINGS BACK TO THE DISTRICT AS 381,472, WHICH WOULD BE RETURNED TO THE 2019 BOND ALLOCATION FUND TO BE DETERMINED FOR USE AT THE BOARD'S DISCRETION AT A LATER DATE.
THAT IS THE INFORMATION ITEM WE HAVE.
WE DO HAVE IT CERTIFIED BY BOTH THE ARCHITECT AND THE CONSTRUCTION CREW.
AT THIS POINT, WE ARE HOLDING OFF CERTIFICATION BY THE DISTRICT STAFF UNTIL THE BOARD DETERMINES AN APPROVAL FOR THE FINAL PAYMENT.
>> THANK YOU FOR BRINGING THIS.
MY FIRST QUESTION IS GOING TO BE BECAUSE THIS SPECIFICALLY SAYS OPERATIONS WAREHOUSE, IS IT THE OPERATIONS WAREHOUSE BUILDING ALTOGETHER?
>> JUST BECAUSE THAT WAS CONFUSING, I WAS LIKE WAIT, IS IT?
>> IT'S THE ENTIRE PROJECT, WE SIMPLY TERM IT AN OPERATIONS WAREHOUSE.
>> THAT'S THE BUILDING ITSELF THAT BOTH ARE IN?
[01:15:01]
>> THAT'S WHERE THE PEOPLE ARE AND THE WAREHOUSE ITSELF. THANK YOU.
>> YES, MA'AM. FIRST AND SECOND FLOORS FOR OFFICES AND THEN THE WAREHOUSE CAPACITY FOR BOTH CNI TECHNOLOGY AND OPERATIONAL STAFF.
>> MY QUESTION WAS GOING TO BE, WHY IS THIS JUST NOW BEING CLOSED, BUT YOU SAID IT'S BECAUSE WE HAD A YEAR WARRANTY?
>> WE TRY TO HOLD OFF CLOSING ANY OF OUR PROJECTS FOR INTERNAL PROCESSES TO MAKE SURE THAT ALL OF THE ITEMS THAT ARE WITHIN THE DRAINAGE ARE COMPLETE.
THERE ARE SOME PROJECTS IN WHICH WE CLOSE FASTER BECAUSE THEY ARE FOR LACK OF A BETTER TERM SIMPLER.
IN THIS CASE, THIS PROJECT HAD A LOT OF MOVING PARTS, HAD A LOT OF DIFFERENT GROUPS, AND SO I WANTED TO MAKE SURE WE GOT USER GROUP FEEDBACK, BUT ALSO BECAUSE OF THE SPACE, WE WANTED TO MAKE SURE THAT WE COMPLETED THE PROJECT, HAD THE ONE-YEAR EVALUATION AND THEN CLOSE THE PROJECT OUT.
IT'S SIMILAR TO SOME OF THE OTHER PROJECTS THAT WE HAVE, HORNSBIL AND SMITH.
THEY FOLLOWED RIGHT AROUND THAT NINE-MONTH TIME FRAME SO WITH THIS ONE, WE'RE CLOSING OUT RIGHT AT A YEAR.
>> THANK YOU. FOR THIS CHANGE WELL, IT SAYS CONTRACT SAVINGS ON THE PROJECTS, 381,000 AND THEN ON THE OTHER PAGE, THAT ONE YOU'VE GOT PULLED UP, LINE ITEM 2, IS THE NET CHANGE BY CHANGE ORDERS.
WHAT DID WE CUT OUT OF THIS TO SAVE 3,000?
>> WE DIDN'T, TO MY KNOWLEDGE.
IN FACT, WE ADDED ADDITIONAL CONCRETE, WE ADDED ADDITIONAL SAFETY FENCING, AND WE ADDED A SHOWER FACILITY FOR BOTH FIRST-FLOOR AND SECOND-FLOOR TECHNICIANS TO HAVE SHOWER ACCESS, WHICH WAS AN IMPROVEMENT WITHIN THE CONTRACTOR ALLOWANCE AND THE CONTINGENCY ALLOWANCE.
SOME OF THE FUNDS COMING BACK ARE IN THAT CONTINGENCY BECAUSE WE DID NOT USE ALL OF THE COST CONTINGENCY ON THE ORIGINAL GMP.
>> DO YOU KNOW HOW MUCH THE ORIGINAL COST CONTINGENCY WAS?
>> I BELIEVE ON THIS PROJECT, IT WAS EITHER 500,000 OR ONE MILLION, BUT I WILL GET THE ACTUAL GMP AND PULL BACK.
>> IT JUST SEEMS LIKE THAT'S A LARGE AMOUNT AGAIN. THANK YOU.
>> SORRY, CAN YOU EXPLAIN THAT TO ME BECAUSE I'M NOT FAMILIAR WITH THIS STUFF AT ALL.
IT SAYS CHANGE ORDER NUMBER 1 IS A.
>> TRUSTEE WHAT CAN I VERIFY WHICH PAGE YOU'RE REFERENCING?
>> OH, 61. IT HAS A -$381,000, SO THAT JUST MEANS THAT WHEN WE WERE DOING THINGS, IT DIDN'T COST US THAT FULL AMOUNT, SO WE HAD TO CHANGE THAT ORDER TO THEN COINCIDE WITH WHAT WAS ACTUALLY DONE.
>> NO, AND I'LL USE IF YOU DON'T MIND A GROCERY STORE REFERENCE.
IF WE UTILIZE YOU HAVE $20 TO GO TO THE GROCERY STORE AND YOU FIND THAT A COUPON IS AVAILABLE AND YOU KNOW YOU HAVE $20.
WHEN YOU GET TO THE CHECKOUT LINE, YOU PASS THEM THE COUPON AND YOU SAY, I'M GOING TO PAY 1850.
IN THIS CASE, WE HAD A CONTINGENCY AMOUNT.
THAT CONTINGENCY AMOUNT WAS FOR UNEXPECTED COST AND POTENTIAL ISSUES WITHIN ORDERING DELIVERY, ETC.
WHAT WE FOUND WAS AS LONG AS WE ARE MANAGING THE PROJECT DAILY AND WE ARE ACTIVELY ENGAGED WITH BOTH OUR ARCHITECT AND OUR CONSTRUCTION TEAM, WE COULD SAVE MONEY BY SIMPLY COMBINING ITEMS. ONE OF THE ITEMS THAT WE SAVED MONEY ON, AND THE QUESTION WAS, DID WE CUT ANYTHING OUT? ACTUALLY WE'RE ABLE TO ADD ITEMS BECAUSE UNDER THE ALLOWANCE, WE WERE ABLE TO SAVE MONEY ON CONCRETE BECAUSE WE BOUGHT ALL OF THE CONCRETE AT ONE TIME AND WE WAITED TO POUR ALL OF THE CONCRETE SIMULTANEOUSLY, WHICH THEN SAVED MONEY.
WE WERE ABLE TO SAVE ADDITIONAL COST IN REFERENCE TO USING A DIFFERENT INSTALLATION IN THE WAREHOUSE VERSUS A CERTAIN INSULATION.
THOSE FEATURES DON'T CHANGE THE ANESTHETIC OR THE OVERALL FUNCTION OF THE BUILDING, WHAT IT DOES IS ALLOW THE DISTRICT NOT TO USE THAT CONTINGENCY.
INSTEAD OF USING YOUR FULL $20 AT THE GROCERY STORE, YOU WERE ABLE TO FIND SOME DISCOUNTS AND AT THE END OF THE DAY, MAKE THE BEST DECISION FOR THE DISTRICT.
>> DO WE HAVE TO DO CHANGE ORDERS FOR THOSE?
>> THIS IS THE CHANGE ORDER THAT WE'RE BRINGING FORWARD.
WHAT WE HAVE DONE WITHIN OUR GMP PRACTICE IS WE INCLUDE A CONTINGENCY ALLOWANCE THAT THE DISTRICT HAS THE DISCRETION TO USE WITHIN THE GMP.
THEN WHEN WE GET HERE, WE KNOW THAT WE HAD A CREDIT BACK TO THE DISTRICT, WHICH IS WHY THE -381 IS REPRESENTATIVE BECAUSE THAT GOES BACK TO THE DISTRICT FROM THE TOTAL GMP.
>> ANY MORE QUESTIONS? WE'RE GOOD.
THE GOAL WHEN COMPLETING A CONSTRUCTION PROJECT IS ON TIME AND UNDER BUDGET.
BEING UNDER BUDGET IS EXTREMELY DIFFICULT RIGHT NOW AND HAS BEEN SINCE COVID.
[01:20:01]
THE PROJECT MANAGEMENT OF THIS TO BE ABLE TO POUR BACK IN NEARLY $400,000 TO USE FOR CAPITAL IMPROVEMENTS LATER ON DOWN THE ROAD.THAT'S SIGNIFICANT AND RARE RIGHT NOW POST-COVID AND WITH INFLATION AND THE SUPPLY CHAIN ISSUES THAT WE WERE HAVING A COUPLE OF YEARS AGO.
THIS IS A REASON TO CELEBRATE WHEN WE ARE GOING TO PUT BACK NEARLY $400,000.
>> YEAH, THAT'S A GREAT POINT. I'M SORRY.
>> DR. GUTIERREZ AND MR. ALVES, I THINK IF I CAN RECALL, EVERY PROJECT WE'VE BUILT SINCE I'VE BEEN ON THE BOARD HAS COME IN UNDER BUDGET, AT LEAST THE ONES THAT YOU'VE BEEN INVOLVED WITH.
WE'VE HAD SUCH AN INCREDIBLE TEAM THAT HAS MADE SURE THAT THAT'S WHY WE HAVE ALL THE MONEY THAT WE CAN SPEND OUT OF THE BOND MONEY THAT WE'VE NOT SPENT.
IT REALLY IS A CELEBRATION FOR OUR TEAM THAT'S MADE THIS HAPPEN, ESPECIALLY LIKE YOU SAID AFTER COVID.
>> DR. GUTIERREZ AND TRUSTEE HEUBERGER, THANK YOU, BUT IT'S THE BOARD SUPPORT OF STAFF THAT WE CAN MAKE DECISIONS THAT ARE BEST FOR THE DISTRICT, AND SO WE APPRECIATE THE SUPPORT FROM THE BOARD.
WE APPRECIATE THE SUPPORT FROM THE DIAS BECAUSE WHEN WE MAKE DECISIONS THAT ARE DAY TO DAY OPERATIONAL DECISIONS TO GET TO THE RESULT WHERE WE DO HAVE 381 COMING BACK TO THE DISTRICT, AND I KNOW WE ARE WORKING ON THAT FACILITY ASSESSMENT SO WE CAN CONTINUE TO IMPROVE OUR FACILITIES.
WE APPRECIATE THE SUPPORT OF THE BOARD.
>> MY COMMENT WAS GOING TO BE TO JUMP ON THOSE.
THAT'S WHY I WAS LIKE, HOW ARE WE SAVING WHEN WE HAVE ALL OF THESE? NO ONE ELSE IS ABLE TO SAVE, AND EVERYTHING IS INFLATION.
I GUESS THAT'S WHERE THOSE QUESTIONS ARE COMING FROM.
WHAT ARE WE DOING? ARE WE CUTTING THINGS OUT? IF WE'RE NOT, KUDOS TO YOU GUYS.
>> I'LL TELL YOU THIS FOR CLARITY.
WE HAVE A TEAM THAT IS 16-HOUR DAY INSPECTION SERVICE.
WE HAVE ARCHITECTS THAT BELIEVE IN WHAT THE DISTRICT IS DOING.
WE HAVE CONSTRUCTION TEAMS THAT ARE FOCUSED ON PROVIDING SERVICE TO STUDENTS, AND WE HAVE SUPPORT TO KNOW THAT IF WE SAY IT'S OKAY TO HAVE A CRUSHED CONCRETE GRAVEL PARKING YARD FOR OUR TRAILERS AND OUR SERVICE TRUCKS, THEN WE UNDERSTAND THAT THAT IS AN ACCEPTABLE COST FOR OUR STAFF SO THAT WE COULD THEN USE THAT $381,000 IN THE FUTURE FOR STUDENTS.
BECAUSE, TRUSTEE WAGNER TO YOUR QUESTION, WE COULD HAVE POURED CONCRETE IN THE PARKING LOT FOR TRAILERS.
BUT I PERSONALLY SAID, NO, I DON'T THINK THAT'S THE BEST USE OF THE DISTRICT'S FUND.
LET'S PUT CRUSHED CONCRETE BECAUSE WE CAN PARK TRAILERS ON CRUSHED CONCRETE, AND WE CAN USE $381,000 AT A FUTURE DATE FOR AN IMPROVEMENT OF AN ELEMENTARY.
I HOPE THAT THE BOARD CAN UNDERSTAND THAT STAFF MAKE THE DECISIONS AND WE'RE EMPOWERED TO MAKE DECISIONS AS DR. GUTIERREZ SAID, TO BRING PROJECTS IN ON TIME AND ON BUDGET SO THAT WE HAVE THOSE FUNDS FOR FUTURE IMPROVEMENTS WHEN WE GET TO OUR FACILITY ASSESSMENT DONE AND WE CAN SHARE THE INFORMATION WITH THE BOARD.
>> THANK YOU, MR. ALVES. WE APPRECIATE ALL THIS.
WE'LL GO ON TO THE NEXT ITEM ON THE AGENDA,
[IV.H. Del Valle ISD High School 2 Update]
WHICH IS DEL VALLE ISD HIGH SCHOOL NUMBER 2 UPDATE, AND YOU'RE UP AGAIN, MR. ALVES.>> THANK YOU, MADAM SECRETARY, MEMBERS OF THE BOARD, DR. GUTIERREZ.
WITH US THIS EVENING ARE MEMBERS OF THE AMERICAN CONSTRUCTORS TEAM, CHIEF OPERATING OFFICER, JOE CHARLTON, CHIEF PROJECT MANAGER, CODY LESTER.
WE ALSO HAVE WITH PFLUGER, OUR CHIEF ARCHITECT AND PROJECT MANAGER HEATHER RULE.
WE ALSO HAVE COLLEAGUES FROM PFLUGER ARCHITECTS, AS WELL AS OUR DISTRICT PROJECT MANAGERS THAT ARE ALL COMPREHENSIVELY WORKING ON HIGH SCHOOL 2.
THE PURPOSE OF TONIGHT'S INFORMATIONAL UPDATE IS TO PROVIDE THE BOARD WITH THE INFORMATION THAT HAS LED THIS MEETING.
OUR GOAL IS TO WORK WITH DR. GUTIERREZ SO THAT WE CAN HAVE MONTHLY UPDATES.
JUST AS WE HAVE BOARD HIGHLIGHTS, WE WOULD LIKE TO INCLUDE THE HIGH SCHOOL AS PART OF THE MONTHLY UPDATE BECAUSE IT IS A SIGNIFICANT EFFORT ON ALL PARTIES FROM TECHNOLOGY TO CURRICULUM TO HUMAN RESOURCES TO THE BUSINESS OFFICE TO COMMUNICATIONS, AND SO THAT IS PART OF THE UPDATE TODAY.
WHEN WE TALK ABOUT OUR VISION AND MISSION TO HAVE WORLD CLASS VISIONARIES AND CRITICAL THINKERS, THE TEAM BEHIND ME ARE THE ONES HELPING GET THAT ACROSS IN BUILDING A FACILITY.
I WOULD LIKE TO BE ABLE TO GIVE YOU A BACKGROUND.
WE UNDERSTAND THAT WHEN THE 2022 BOND WAS PASSED, THERE WERE DIFFERENT MEMBERS OF THE BOARD.
WE UNDERSTAND THAT THERE WERE DIFFERENT MEMBERS OF THE ADMINISTRATION, AND SO WITHIN THAT, WE WANT TO BE ABLE TO SHARE THE INFORMATION WITH THE MEMBERS OF THE BOARD,
[01:25:03]
THE MEMBERS OF ADMINISTRATION, AND THE MEMBERS OF THE COMMUNITY THAT ARE PRESENT, BUT THOSE WHO ARE ALSO WATCHING ONLINE OR CHOOSE TO WATCH AT A LATER TIME.WE GOT HERE THROUGH NOVEMBER 2021.
THE BOARD OF TRUSTEES AND DISTRICT STAFF STARTED IN THE BOND WORKSHOP.
WE MOVE FORWARD WITH A BOND WORKSHOP IN NOVEMBER.
WE THEN MOVE FORWARD WITH ADVISORY COMMITTEE MEETINGS IN DECEMBER OF '21, JANUARY OF '22.
IN FEBRUARY OF '22, THERE WAS A RECOMMENDATION TO THE MEMBERS OF THE BOARD.
THERE WAS A DISCUSSION DURING THAT SPECIAL BOARD MEETING IN REFERENCE TO HOW WE WOULD LIKE TO MOVE FORWARD.
THE DETERMINATION WAS TO MOVE FORWARD WITH A $300 MILLION BOND BALLOT.
WITHIN THAT $300 MILLION, THE OVERALL TOTAL BUDGET WAS DESCRIBED AND SHARED IN REFERENCE TO HIGH SCHOOL 2.
EXCLUDING ANY ADDITIONAL LAND PURCHASE, THE BOND WAS PASSED WITH $300 MILLION FOR $4 MILLION WORTH OF TECHNOLOGY, CONTINGENCY FUNDS, AS WELL AS LAND AND HIGH SCHOOL 2.
WITHIN THAT GUARANTEED MAXIMUM PRICE, WE DID BRING TWO GUARANTEED MAXIMUM PRICE PROCESSES, A PHASE 1 AND A PHASE 2.
WE'LL COVER THOSE IN JUST A MOMENT.
THE PROFESSIONAL SERVICES ALLOCATION BUDGET WAS $12.5 MILLION.
WE ARE CURRENTLY UNDER THAT BUDGET FOR THE PROFESSIONAL SERVICE FEES THAT THE BOARD HAS APPROVED.
FURNITURE FIXTURES AND EQUIPMENT, AS DR. GUTIERREZ MENTIONED EARLIER, THE ESCALATION IS GOING TO POTENTIALLY IMPACT US HERE.
WHEN THIS BUDGET WAS CREATED, IT WAS EARLY SPRING OF 2021.
WE UTILIZE FACTS AND FIGURES THAT WE HAD, WE THEN PUT TOGETHER A BUDGET PACKAGE FOR THE 2022 BOND.
OUR GOAL IS TO BE ABLE TO EVALUATE FURNITURE FIXTURES AND EQUIPMENT.
THERE ARE THINGS THAT IN 2022, WE'RE CUTTING EDGE THAT ARE NO LONGER FEASIBLE TECHNOLOGY-WISE.
THERE WERE ITEMS FROM A FURNITURE STANDPOINT THAT WERE JUST EVOLVING THAT NOW ARE THE BEST PRACTICES.
THEN WE HAVE ADDITIONAL CONTINGENCY AND CONSTRUCTION COSTS.
WE WENT THROUGH THE DESIGN DEVELOPMENT AND I DO WANT TO SHARE THAT WE WENT THROUGH THE PROCESS FROM MARCH OF '22 TO MAY OF 2022 AS PART OF THE REQUEST FOR QUALIFICATIONS.
WE WENT THROUGH A VERY EXTENSIVE PROCESS.
WE KEPT THE BOARD ABREAST OF THE INFORMATION IN REFERENCE TO MARCH OF '22 TO MAY OF '22, AND THEN THAT PROCESS RESULTED IN THE BOARD OF TRUSTEES IN MAY OF 2022 VOTING AND APPROVING AS PFLUGER ARCHITECTS IS OUR PRIMARY ARCHITECT, AND WITH THAT, I'D LIKE TO PASS IT OFF TO OUR ARCHITECT TEAM, HEATHER RULE, TO GO THROUGH THE DESIGN PROCESS AND WHERE WE ARE IN DESIGN.
>> GOOD EVENING, MEMBERS OF THE BOARD, MADAM SECRETARY, DR. GUTIERREZ, AND WELCOME TO THE DISTRICT AS WELL.
[LAUGHTER] IN JUNE OF 2022, WAS WHEN WE STARTED WITH ENGAGING SERVICES FOR THE NEXT ALMOST YEAR, A LITTLE MORE THAN THAT, WHAT WE DID IS WE HAD A LOT OF USER GROUP MEETINGS WHERE WE MET WITH A LOT OF STAFF AND FACULTY HERE AT YOUR CURRENT HIGH SCHOOL, ALONG WITH ADMINISTRATION TO MAKE SURE THAT WHAT WE WERE PROVIDING IN THAT DESIGN FOR HIGH SCHOOL NUMBER 2 MATCHED FROM AN EQUITY STANDPOINT, WHAT YOU HAVE IN YOUR FACILITIES HERE ON THE CAMPUS THAT WE'RE ON THERE RIGHT NOW.
WE ALSO MAKING SURE WE'RE MEETING EDUCATION PARAMETERS, TEA REQUIREMENTS, ALL THE PROGRAMMING, EVERYTHING THAT'S REQUIRED TO GO IN THE BUILDING.
FROM JANUARY OF 2023 THROUGH OCTOBER OF 2023, WE WORK MORE IN A PROCESS WHERE WE'RE LOOKING MORE AT DOCUMENTATION AND COST PROJECTIONS, ALONG WITH THE CONTRACTOR TEAM HAND IN HAND TO MAKE SURE THAT THE DESIGN THAT WAS GOING TO BID MET THAT $230 MILLION BUDGET.
FROM THEN IN SEPTEMBER OF '23, WE GO INTO BIDDING WHERE IT GOES OUT ON ONTO THE BIDS, SO SUBCONTRACTORS CAN PROVIDE BIDS AND GET THEM IN WITH FINALLY IN NOVEMBER OF '23 BRINGING THE GMP FOR APPROVAL BEFORE THE BOARD.
WHAT WE HAVE HERE IS AN AERIAL RENDITION, IS RENDERING A PICTURE OF WHAT IT WILL LOOK LIKE AND THE FUTURE ONCE IT'S COMPLETE AS PART OF THE CURRENT PROJECT.
THAT LARGE BUILDING THAT YOU SEE, THAT INCLUDES AN ACADEMIC WING, CTE WING THAT HAS THE SAME FUNCTIONS, THE SAME PROGRAMS THAT YOU HAVE AT YOUR HIGH SCHOOL HERE.
IT MATCHES THOSE. IN THE CENTER, YOU HAVE AN ADMINISTRATIVE, MAIN ENTRY, CAFETERIA, FOOD SERVICES, AN ATHLETIC WING WITH THREE GYMS AND A FINE ARTS WHICH MATCHES SAME THING AS HERE, A LOT OF THE SAME PROGRAMS. THEN ON THE EAST SIDE OF THE CAMPUS, WE'RE LOOKING AT THIS FROM FROM THE WEST SIDE, YOU HAVE A LOT OF ATHLETIC PROGRAMS, BASEBALL, SOFTBALL, TRACK AND FIELD, FIELD HOUSE, AND AN OPEN AIR, MULTIPURPOSE BUILDING.
ALL SAME THING TO MATCH THE SAME PROGRAMS YOU HAVE AT HIGH SCHOOL NUMBER 1, OR THE DEL VALLE HIGH SCHOOL.
WE CALL IT HIGH SCHOOL NUMBER 2 BECAUSE WE KNOW THE NAME FUTURE NAME HAS COME IN.
[01:30:01]
BUT YOU SEE IT FROM JUST THE SITE PLAN STANDPOINT.THE BIG, LARGE, HIGHLIGHTED BUILDING, THAT IS THE BUILDING THAT HAS THE ACADEMIC WING, THE CTE WING, THAT MAIN ENTRY WITH THE HIGH SCHOOL AT THAT CENTER.
YOU HAVE A GOOD COMMON CORE WITH ATHLETICS ON THE NORTH EAST SIDE AND FINE ARTS AREA ON THE SOUTH EAST SIDE.
YOU CAN GO ALONG THAT PROMENADE, WALK DOWN, YOU'LL GET TO THAT TRACK AND FIELD, A COUPLE OF CONCESSION BUILDINGS THAT SUPPORT THE CURRENT ATHLETIC WHAT WILL BE THE ATHLETIC FACILITY THAT AREA, AND THEN A FIELD HOUSE AND THAT OPEN AIR MULTIPURPOSE BUILDING.
WE HAD A COUPLE OF THOSE BOARD WORKSHOPS SHOWCASES THROUGH THE DESIGN BACK IN PROBABLY 2022, I THINK IT WAS.
THROUGH THOSE, WE GOT A LOT IN '22 AND KNOWS ALL THE EXACT DATES.
WE GOT SOME REALLY GREAT BOARD FEEDBACK.
I WON'T GET INTO THE NITTY-GRITTY OF EVERYTHING THAT WAS ADDED, BUT ONE OF THE CONCERNS WE HEARD IS WE WANT TO MAKE SURE WE HAVE THE SAME FACILITIES AT THE NEW HIGH SCHOOL AS WE HAVE HERE.
THAT'S WHEN THE FIELD HOUSE AND THAT MULTIPURPOSE BUILDING THAT WAS ADDED, THOSE HAVE THE SAME FUNCTIONS THAT YOU HAVE AT THE FIELD HERE, IT'S THE SAME SIZE.
WE ALSO ADDED A COSMETOLOGY CTE PROGRAM.
I KNOW THAT THAT IS NOT A PROGRAM THAT YOU HAVE ON THIS CAMPUS, BUT THAT WAS ONE OF THE TRUSTEES AT THAT TIME, EXPRESSED THAT THAT WAS SOMETHING THAT WAS OF INTEREST FOR THE COMMUNITY.
THEN WE WANTED TO MAKE SURE THAT WE MATCHED THE FINE ARTS, CHEER AND DANCE SPACES THAT YOU HAVE ON THIS CAMPUS HERE AND ADDED THOSE IN AND FINDING WAYS THAT WE CAN MAKE SURE THAT THOSE WERE ADDED AND WITHIN THE FINAL BUDGET.
>> THANK YOU, HEATHER. MEMBERS OF THE BOARD, WE LOOKED AT THE COST DEVELOPMENT PROCESSES HEATHER SHARED.
FROM JANUARY '23 TO APRIL OF '23, THERE WERE DESIGN ADJUSTMENTS, THERE WERE MODIFICATIONS OF THE BUILDING.
OUR PRIOR ADMINISTRATION HAD DIRECTED STAFF NOT TO EXCEED THE ORIGINAL PROPOSAL OF $227 MILLION WITH A TOTAL TO BRING TO THE BOARD NOT TO EXCEED $230 MILLION.
THOSE ARE THE PARAMETERS THAT WE WERE WORKING WITH WITHIN THE DIRECTION OF THE ADMINISTRATION AT THE TIME.
IT IS IMPORTANT TO NOTE THAT AS HEATHER SHARED, WE DID TAKE BOARD FEEDBACK.
THERE WAS SEVERAL COMMUNICATIONS WITH BOARDS AND AT THE DISCUSSION FOR THE NOVEMBER 2023, GUARANTEED MAXIMUM PRICE, BOARD MEMBERS HAD THE OPPORTUNITY TO DISCUSS WHO ADDED ITEMS, WHO CHOSE TO ADD ITEMS IN ADDITION, WHICH ITEMS WERE ADDED AS PART OF THAT? IT IS IMPORTANT TO NOTE THAT THERE WAS A DISCUSSION TO DETERMINE HOW WE WOULD MOVE FORWARD WITH EXPANSION.
THE FACILITY DOES HAVE THE CAPACITY FOR EXPANSION.
IN ADDITION, TO ENCLOSE THE OPEN AIR COVERED PRACTICE SPACE, THE COSMETOLOGY LAB, THE DANCE AND CHAIR SPACE, AS MISS RULE HAD MENTIONED, THOSE WERE SPECIFICALLY IDENTIFIED TO HAVE RESTROOMS SPECIFIC TO THOSE AREAS TO MAKE SURE THAT WAS AVAILABLE.
WITHIN THAT COST PRODUCTION, WE ENDED UP WITH A $230 MILLION TOTAL BUDGET AS DIRECTED BY ADMINISTRATION TO BRING FORWARD.
IT IS ALSO IMPORTANT AT THAT TIMELINE, INFORMATION WAS SHARED THAT WE WOULD BE AT A 36 MONTH CONSTRUCTION SCHEDULE.
THAT 36 MONTHS CONSTRUCTION SCHEDULE WAS BASED ON RECEIVING CERTAIN PERMITS AND PROCESSES IN A TIMELY FASHION THROUGH THE APPROPRIATE AUTHORITIES HAVING JURISDICTION.
IT ALSO IS IMPORTANT TO NOTE AS WE SHARED EARLIER, THE $260 MILLION.
THE CONSTRUCTION COSTS EXCLUDES OFFSITE COSTS, UTILITY COSTS, TECHNOLOGY, FURNITURE, FIXTURES AND EQUIPMENT, THOSE ARE ALWAYS SEPARATE, AND WE DID HAVE THE BUDGET WITHIN THE $300 MILLION TO HAVE THOSE ITEMS. IN ADDITION, I WANT TO BRING YOUR ATTENTION THAT DISTRICT LEADERSHIP AT THE TIME HAD SHARED THAT WE ANTICIPATED OPENING THE BUILDING IN AUGUST OF 2026 AS A PHASED OPENING.
ONE OF THE ITEMS THAT WE'VE HAD IS TRANSITION WITHIN DISTRICT LEADERSHIP.
WE'VE HAD TRANSITIONS WITHIN THE BOARD LEADERSHIP, AND SO WE WANT TO BRING THIS INFORMATION FORWARD SO THAT WE CAN SHARE WHAT IS THE CURRENT ANTICIPATION FOR A FULL OPENING VERSUS IF THE BOARD GIVES THE DIRECTION TO DR.
GUTIERREZ WHO PROVIDES THE DIRECTION TO STAFF TO MOVE FORWARD WITH A PHASED OPENING, WE WANT TO BE ABLE TO SHOW YOU WHAT THAT LOOKS LIKE FROM A FUNCTIONAL STANDPOINT, FROM AN ACADEMIC STANDPOINT, BUT ALSO FROM A CONSTRUCTION STANDPOINT.
THE POTENTIAL FOR THAT WILL BE COVERED BY MR. CODY LESTER, WHICH IS IN REFERENCE TO OUR PERMITS AND HOW WE GOT HERE.
>> I APOLOGIZE. CAN I TAKE A MOMENT? IS THIS POSSIBLE THAT WE CAN TABLE THIS UNTIL WE HAVE OUR WORKSHOP DISCUSSION BECAUSE THIS IS ONE OF THE THINGS, AND THERE'S A LOT OF NEW INFORMATION IN HERE THAT I'M NOT FAMILIAR WITH WITH EVERYTHING GOING ON THAT JUST IT'S NEW TO ME. AT THIS POINT.
>> THAT'S A GOOD IDEA, [OVERLAPPING] ACTUALLY.
>> I WOULD PREFER TO GO AHEAD AND HEAR TONIGHT BECAUSE IT'S BEING LIVE-STREAMED AND WORKSHOPS ARE NOT LIVE-STREAM, AND THIS WAY THE COMMUNITY CAN HEAR THIS DISCUSSION BECAUSE THAT WAS ONE OF THE THINGS MR. ALVES MENTIONED, SO THAT WE HAVE A LOT OF STAFF THAT WATCHES OUR LIVE-STREAM,
[01:35:03]
WE HAVE A LOT OF COMMUNITY MEMBERS THAT ARE WATCHING PROBABLY SPECIFICALLY TO HEAR THIS INFORMATION TONIGHT.>> I UNDERSTAND THAT, BUT WE ALSO NEED TO RECOGNIZE THAT SOME OF US ARE SEEING SOME OF THIS FOR THE FIRST TIME, ESPECIALLY WITH THE PHASE THINGS, AND I DON'T WANT STUFF TO BE OUT TO THE COMMUNITY THAT MAY NOT NECESSARILY BE SOMETHING THAT WE'RE ACTUALLY GOING TO BE DOING WITHOUT HAVING THAT WORKSHOP AND DISCUSSING IN DEPTH, DO WE WANT A PHASE TO PHASE THIS OUT, AND DO WE WANT TO DO ALL THIS OTHER STUFF? THAT'S WHY WE WANTED SPECIFICALLY TO HAVE A SECOND HIGH-SCHOOL WORKSHOP SO WE COULD GET ALL OF THE DETAILS IN THAT ONE, AND JUST HAVE A CANDID CONVERSATION ABOUT HOW THIS ALL ACTUALLY WENT THROUGH, AND WHO WAS SAYING WHAT, AND DOES THIS ACTUALLY MAKE SENSE?
>> [OVERLAPPING] DO WE NEED TO MAKE A MOTION?
>> WOULDN'T IT WORK BETTER TO HEAR THIS INITIAL CONVERSATION TONIGHT? WE'RE NOT VOTING ON MUCH OF THIS TONIGHT.
YOU'RE JUST BRINGING THIS INFORMATION TO US.
YOU'LL HAVE THE INITIAL INFORMATION, AND THEN YOU CAN GO MORE IN DEPTH AT A WORKSHOP.
BECAUSE YOU ALL ARE ALWAYS COMPLAINING WE DON'T HEAR IT, CONSIDER THIS THE FIRST READING, AND THEN YOU CAN GO INTO MORE DETAIL, SAVE YOUR QUESTIONS, ASK YOUR QUESTIONS IN A WORKSHOP.
I THINK IT WOULD BE GOOD [OVERLAPPING] TO GO AHEAD AND HEAR THE INFORMATION TONIGHT.
>> THIS IS COMPLETELY DIFFERENT THAN OTHER THINGS BECAUSE THIS IS AN ACTUAL ONE TOPIC WORKSHOP THAT'S GOING TO TAKE HOURS FOR US TO HAVE A DISCUSSION VERSUS SOMETHING WE'RE JUST SEEING FOR THE FIRST TIME.
SOME OF THE STUFF WE ARE JUST SEEING FOR THE FIRST TIME, AND I GET IT, COOL.
THANK YOU FOR BRINGING THIS TO US.
WE GET TO SEE IT, WE GET TO ASK QUESTIONS, WE GET TO WRITE DOWN, SO THAT WHEN WE HAVE OUR WORKSHOP, YOU GUYS HAVE THAT INFORMATION AND Y'ALL CAN GIVE US A MORE IN-DEPTH [OVERLAPPING] ANSWERS FOR THAT.
>> THAT IS OUR GOAL FOR THIS EVENING.
AS WE HAD SHARED PREVIOUSLY, THIS ITEM HAS BEEN PROPOSED TO THE PREVIOUS ACTING SUPERINTENDENT, AND WITH DR. GUTIERREZ'S APPROVAL AND MR. SPRINGSTON'S APPROVAL, IT WAS PLACED ON THE AGENDA BECAUSE THERE IS A SENSE OF URGENCY IN WHICH THE INFORMATION NEEDS TO BE SHARED, AND THEN WE WERE HAPPY TO COME BACK FOR A WORKSHOP, BUT WE NEED TO BE ABLE TO SHARE THE INFORMATION.
WE DID TAKE A PRELIMINARY POLL OF FOUR ADDITIONAL SCHOOL DISTRICTS.
WE ARE UP AGAINST A TIMELINE THAT EACH OF THEM RECOMMENDED WE CONSIDER TO BE POTENTIALLY DISASTROUS IF WE DO NOT HAVE THE INFORMATION TO THE BOARD, AND THEN A FUTURE WORKSHOP, AND THEN A DETERMINATION ON HOW THE BOARD WOULD LIKE TO MOVE FORWARD.
>> WELL, WE HAVE THE INFORMATION.
YOU MADE A MOTION TO POSTPONE IT? [OVERLAPPING]
>> I'D LIKE TO MAKE A COMMENT, THOUGH, I THINK WE ALREADY HAVE THE REPRESENTATIVES HERE, AND I DON'T THINK WE HAVE THAT MUCH MORE TO GO.
WE'RE ALREADY ALMOST HALFWAY THROUGH IT OR MORE.
MIGHT AS WELL JUST GO THROUGH IT AND THEN WE CAN HAVE WORKSHOP THAT'S PROBABLY ON OUR WORKSHOP PRIORITIES.
I'M OKAY WITH GOING ON AND FINISHING THE CONVERSATION TONIGHT, THE PRESENTATION.
>> MY QUESTION TO THE BOARD IS, CAN WE MAKE SURE THAT WHEN THIS COMES BACK TO US, WE HAVE A WORK BEFORE THIS COMES BACK TO AN ACTION ITEM, PLEASE?
>> YEAH. THAT'S WHAT I WAS TRYING TO GET AT TOO.
THERE'S NO ACTION ITEMS ATTACHED TO THE OPENING OF THE HIGH SCHOOL.
THAT'S A BOARD-LEVEL DISCUSSION AND DIRECTIVE TO OUR LEADERSHIP STAFF, AND THEN THE LEADERSHIP STAFF WOULD IMPLEMENT THE GOVERNANCE DIRECTIVE FROM THE BOARD.
IT WOULD NOT NECESSARILY REQUIRE A VOTE.
IT'S MORE OF SHARING THE INFORMATION, HAVING THE BOARD REACH A CONSENSUS, SHARE THE INFORMATION WITH THE DISTRICT LEADERSHIP THROUGH DR. GUTIERREZ, AND THEN WE WILL TAKE ACTION AS APPROPRIATE.
>> BECAUSE I READ THROUGH SOME OF THIS AND I WAS CONCERNED ABOUT SOME OF THE WORDING.
SOMETHING WAS LIKE PHASE 1 OR SOMETHING WAS IN PHASES AND I DON'T REMEMBER THAT CONVERSATION, BUT THEN ALSO JUST OPENING IT FOR THE NINTH GRADE AND NOT GETTING COMMUNITY FEEDBACK IF THAT'S SOMETHING THEY EVEN WANT TO DO WITH US, BECAUSE IT'S NOT JUST THE BOARD THAT'S GOING TO BE DECIDING THAT.
THE COMMUNITY IN THAT AREA IS GOING TO WANT TO SAY, IF THIS IS NOT READY FOR ALL OF OUR STUDENTS, AND IT'S ONLY GOING TO BE READY FOR NINTH GRADE, WHAT'S THAT BENEFIT? I WANT TO MAKE SURE WE HAVE ALL OF THOSE QUESTIONS FOR OUR COMMUNITY AND THAT THEY ALSO ARE ABLE TO PROVIDE INPUT TO US.
>> I COMPLETELY UNDERSTAND THAT WHERE SOME OF YOU ARE COMING FROM WHEN IT COMES TO NEW INFORMATION.
THE PURPOSE OF THIS IS CERTAINLY ONLY DISCUSSION AND TO PROVIDE SOME GUIDANCE AND MOVE FORWARD SO THAT WHEN WE DO COME BACK TO A WORKSHOP, WE HAVE GUIDANCE AND DIRECTION.
WHERE THE SENSE OF URGENCY IS IS THE PROCESS FOR OPENING A SECOND HIGH SCHOOL, AND WHAT THAT NEEDS TO LOOK LIKE BECAUSE THERE'S A LOT THAT IS
[01:40:03]
INVOLVED IN ENSURING THAT A ONE HIGH-SCHOOL COMMUNITY IS GETTING IT RIGHT.THERE WAS CERTAIN COMMUNICATION THAT DID GO OUT SEVERAL YEARS AGO REGARDING THE OPENING OF THE HIGH SCHOOL, AND WHAT WE WANTED TO DO WAS JUST SHARE THE IMPLICATIONS OF WHAT THAT COULD LOOK LIKE IF THE HIGH SCHOOL WERE TO OPEN IN 2026 VERSUS 2027.
JUST INFORMATION ONLY TODAY, AND WE HAVE OUR CONSULTANTS WITH US AS WELL SO THAT WE HAVE GUIDANCE AND DIRECTION WHEN IT COMES TO OUTLINING A PROCESS FOR STAKEHOLDER ENGAGEMENT.
ARE WE GOING TO WORK WITH SOMEONE WHEN IT COMES TO THE MARKETING AND BRANDING OF THAT SECOND HIGH SCHOOL? WHAT IS THAT COMMUNICATION GOING TO LOOK LIKE? WHAT ARE THOSE STAKEHOLDER MEETINGS GOING TO LOOK LIKE WHEN IT COMES TO YOU'VE GOT THE ATTENDANCE ZONES, YOU HAVE THE THINGS LIKE COLORS AND MASCOT.
THERE'S GOT TO BE A STRATEGIC PROCESS IN PLACE, TYPICALLY 2-3 YEARS PRIOR, AND I THINK THAT IF WE DELAY AND WAIT FOR A WORKSHOP, THEN WE'RE NOT GOING TO HAVE A HEAD START TO COME TO YOU ALL WITH THE DIRECTION THAT WE FEEL YOU'RE GOING TO PROVIDE US SO THAT WE COME TO A WORKSHOP BETTER PREPARED.
A LOT OF THIS INFORMATION IS FROM PAST ADMINISTRATION, AND I COMPLETELY UNDERSTAND THAT, BUT I THINK IT'S IMPORTANT FOR THE NEW ADMINISTRATION TO HAVE A LITTLE BIT OF DIRECTION SO THAT WE CAN COME TO THAT WORKSHOP AND HAVE A REALLY FRUITFUL DIALOGUE, BECAUSE WE CANNOT AFFORD TO HAVE ANY MISSTEPS WHEN IT COMES TO A $300 MILLION PROJECT THAT THE COMMUNITY SUPPORTED, BUT ONE THAT IS GOING TO HAVE A HUGE IMPACT ON A SCHOOL DISTRICT THAT HAS ONLY BEEN A ONE-HIGH-SCHOOL SCHOOL DISTRICT.
TODAY, WE WERE JUST LOOKING FOR A LITTLE BIT OF GUIDANCE BEFORE WE MOVE FORWARD WITH ANY DECISIONS.
THERE AREN'T ANY DECISIONS TODAY.
FROM A PERMIT STANDPOINT, WE HAVE SHARED THE INFORMATION IN JUNE OF 2024, AS WELL AS JANUARY 2024, I DO UNDERSTAND THAT THE BOARD MEMBERS MAY NOT HAVE RECEIVED THE JANUARY 12TH MEMO THAT WAS PROVIDED.
WE DID PROVIDE AN UPDATED MEMO JUNE 6TH, AND AGAIN, ON SEPTEMBER 6TH.
PART OF THE ITEM THAT WE WANT TO BE ABLE TO COVER AT A HIGH LEVEL WITH OUR CONSTRUCTION PROJECT MANAGER, MR. LESTER, IS, WHAT WE HAVE BEEN ABLE TO DO UNDER A MODIFIED PERMIT PROCESS THAT STAFF HAVE BEEN ABLE TO HAVE PARTNERSHIPS AND COMMUNICATION WITH THE CITY OF AUSTIN, TRAVIS COUNTY FIRE DEPARTMENTS, DEVELOPMENT SERVICES DEPARTMENT.
ALL OF THOSE PROCESSES HAVE ALLOWED US A MODIFIED PERMIT.
WE DO NOT HAVE FULL PERMITS, BUT WE DO HAVE MODIFIED PERMITS, AND SO WITH THAT I'D LIKE TO TURN IT BACK TO MR. LESTER.
>> THANK YOU, MEMBERS OF THE BOARD, MADAM SECRETARY, AND DR. GUTIERREZ, FOR THE OPPORTUNITY TO BE HERE THIS EVENING AND DISCUSS THE PROGRESS WE HAVE MADE FOR DEL VALLE HIGH SCHOOL NUMBER 2 AND OUR PROJECTIONS MOVING FORWARD.
I WOULD LIKE TO START BY PROVIDING SOME IMPORTANT DATES THAT HAS ALLOWED US TO CONTINUE PROGRESS WITH CONSTRUCTION.
CONSTRUCTION, AS MR. ALVES MENTIONED, FOR DEL VALLE HIGH SCHOOL NUMBER 2 IS A 36-MONTH UNINTERRUPTED CONSTRUCTION TIME FRAME.
IN ORDER TO HELP EXPEDITE CONSTRUCTION WE HAD TWO SEPARATE BID DAYS.
AS DISCUSSED, WE HAD A PHASE 1 WHICH WE BID IN APRIL OF 2023, WHICH INCLUDE THE SITE WORK AND SITE UTILITIES FOR THE PROJECT, AND IN PHASE 2, WHICH WAS BID IN SEPTEMBER OF 2023, WHICH INCLUDED ALL OTHER SCOPES OF WORK OUTSIDE OF THE SITE WORK AND UTILITIES.
BY BIDDING THE SITE WORK AND UTILITIES IN APRIL, WE WERE HOPEFUL TO RECEIVE A MASS GRADING PERMIT BY MAY OF '23.
WE DID NOT RECEIVE THAT UNTIL OCTOBER 2ND OF 2023 FROM THE CITY OF AUSTIN.
THIS PERMIT DID ALLOW US TO MASS-GRADE OUTSIDE OF THE FLOODPLAIN.
IT ALSO ALLOWED US TO EXCAVATE FOR THE BUILDING PAD AND DO PREP FOR THE PAD FOR THE HIGH-SCHOOL BUILDING ITSELF.
IT DID NOT ALLOW ANY WORK INSIDE THE FLOODPLAIN, DID NOT ALLOW ANY CONSTRUCTION OR INSTALLATION OF UTILITIES OR CRITICAL SITE INFRASTRUCTURE DO WITH THE POND AND OTHER SITE AMENITIES.
MARCH 4TH OF 2024, CITY OF AUSTIN APPROVED A MODIFIED BUILDING PERMIT TO BEGIN SELECTIVE WORK WITHIN THE HIGH-SCHOOL BUILDING.
THIS WORK INCLUDED THE HIGH-SCHOOL BUILDING FOUNDATION, AND IT INCLUDED THE ELECTRICAL PLUMBING UNDERGROUND INSULATION WITHIN THE HIGH-SCHOOL BUILDING PAD ITSELF, AND IT ALSO INCLUDED SLAB ON GRADE CONSTRUCTION.
BY JUNE 21ST OF 2024, THE CITY OF AUSTIN APPROVED INSULATION OF SITE UTILITIES OUTSIDE OF THE CURRENT AND POST-DEVELOPED FLOODPLAIN.
[01:45:02]
>> I APOLOGIZE. I'M TRYING TO FOLLOW ALONG.
IS THIS IN THE PRESENTATION SOMEWHERE?
>> I APOLOGIZE. THIS IS THIS PORTION RIGHT HERE THAT WE'RE GOING OVER, OVER THESE DATES.
JULY 22 OF 2024, THE CITY OF AUSTIN APPROVED A MODIFIED BUILDING PERMIT FOR VERTICAL CONSTRUCTION.
THIS WORK INCLUDE TILT WALL PANEL AND STRUCTURAL STEEL ERECTION, AS WELL AS ELEVATED CONCRETE SLAB WORK INSIDE AND WITHIN THE HIGH-SCHOOL BUILDING.
AS MR. ALVES STATED, WE HAVE BEEN ABLE TO PROGRESS WITH THE CONSTRUCTION OF DEL VALLE HIGH SCHOOL NUMBER 2 DUE TO THESE MODIFIED BUILDING PERMITS.
RIGHT NOW CONSTRUCTION CONTINUES TO PROGRESS.
WE ARE PROJECTING 28 MONTHS OF CONSTRUCTION TIME REMAINING FOR COMPLETION OF THE DEL VALLE HIGH SCHOOL NUMBER 2, AND THIS IS WITH THE CONDITION WE WILL RECEIVE A FINAL SITE PERMITS BY DECEMBER OF '24.
WE WILL CONTINUE TO WORK WITH OUR DESIGN PARTNERS, DELL VALLE ISD, ALONG WITH THE DEVELOPER TO HELP EXPEDITE CONSTRUCTION AS MUCH AS POSSIBLE WHILE WE WORK THROUGH THE PROJECT PERMITTING.
[NOISE] THIS SLIDE RIGHT HERE IS OUR OVERALL SCHEDULE OF WHAT WE ARE CURRENTLY PROJECTING WILL BE COMPLETED BY AUGUST OF 2026.
THIS WILL INCLUDE THE ACADEMIC WINGS, THE CAFETERIA, AND KITCHEN AREAS, ALONG WITH THE ADMINISTRATION AREAS.
THE ATHLETICS, FINE ARTS FACILITIES, FIELDS AND SITE IMPROVEMENTS WILL REMAIN UNDER CONSTRUCTION.
THIS IS A VISUAL TO GIVE YOU WHAT WE ARE PROJECTING AND WHICH PORTIONS OF THE BUILDING AND THE SITE WILL BE READY IN AUGUST OF 2026.
>> TO CLARIFY FOR THOSE THAT ARE WATCHING, THE REST OF THE ATHLETICS, FINE ARTS, AND FIELDHOUSE, THAT WOULD BE IN 2027?
>> YES, MA'AM. PORTION OF THAT WILL BE DECEMBER 2026 TO JANUARY 2027, AND THE REMAINDER OF THE SITE, ATHLETICS FACILITY, FIELDHOUSE PORTION WILL BE OF APRIL 2027, WHICH WE'LL GET TO HERE IN JUST [OVERLAPPING] A MINUTE.
>> YES, MA'AM. APRIL [OVERLAPPING] 2027.
>> YES, MA'AM. [NOISE] RIGHT HERE IS OUR OVERALL SCHEDULE OF WHAT WE ARE CURRENTLY PROJECTING WILL BE COMPLETE BY DECEMBER OF 2026.
THIS WILL INCLUDE THE AREAS MENTIONED WITH THE ACADEMIC WINGS, CAFETERIA AND KITCHEN AREAS, BUT WILL ALSO INCLUDE THE BASKETBALL GYMS AND FINE ARTS AREA OF THE MAIN HIGH-SCHOOL BUILDING.
THE FIELDHOUSE, SITE BUILDINGS, AND OTHER SITE IMPROVEMENTS WILL REMAIN UNDER CONSTRUCTION.
>> HOW MUCH OF THIS IS GOING TO BE UNDER CONSTRUCTION WHILE STUDENTS ARE IN THERE? THE FIELDHOUSE, SITE BUILDING.
>> CURRENTLY, THE VISUAL I HAVE RIGHT HERE, AS OF DECEMBER 2026, JANUARY '27, THE MAIN HIGH-SCHOOL BUILDING AND BASICALLY EVERYTHING WEST OF OUR IMPROVED MODIFIED FLOODPLAIN WILL BE OPEN AND THEN STILL UNDER CONSTRUCTION WILL BE THE FIELDS AS FAR AS THE BASEBALL FIELDS, THE FOOTBALL FIELDS, ATHLETICS FACILITY, AND MULTIPURPOSE BUILDING.
>> IT SAYS INTERIOR WALLS, CEILINGS, AND FINISHES.
IS THAT THROUGHOUT THE BUILDINGS?
>> NO, MA'AM. THE ACTUAL HIGH SCHOOL NUMBER 2 BY DECEMBER 2026 WILL BE COMPLETE.
>> WILL BE DONE. PERFECT. THANK YOU.
>> I'M SORRY, WHAT MONTH OF 2026 WAS THAT?
>> DECEMBER. THE END OF 2026, JANUARY [INAUDIBLE].
>> WHEN IS THE PROJECTED START DATE FOR STUDENTS?
>> [OVERLAPPING] WE'RE PRESENTING THIS INFORMATION, BECAUSE IT'S THE ONLY OPPORTUNITY WE HAVE YOU ALL TOGETHER SO THAT WE CAN GET THE QUESTIONS.
THE FEEDBACK WE GET ARE GOING TO GIVE US GUIDANCE WHEN WE HAVE A WORKSHOP BECAUSE WE'RE GOING TO HAVE TO MAKE A REALLY BIG DECISION.
START SCHOOL IN AUGUST OF 2026.
WE'RE LOOKING AT ONLY STARTING WITH NINTH GRADE 450 STUDENTS AND NOT HAVING ACCESS TO FINE ARTS, ATHLETIC FACILITIES, AND THEN HAVING TO MAKE DECISIONS ON HOW ARE WE GOING TO TRANSPORT KIDS WHEN WE HAVE TWO SEPARATE SCHOOLS, TWO SEPARATE TEAMS, UTILIZING THE FACILITIES HERE.
THERE'S THE COST THAT COME WITH TRANSPORTATION.
THERE'S THE IMPACT OF CONSTRUCTION AND NOT HAVING THE ROADS COMPLETE, AND IN STAFFING THE OPERATIONAL COST FOR 450 KIDS IS GOING TO BE WHAT? TWO MILLION DOLLARS JUST OPERATIONALLY.
OR THE OTHER OPTION THAT WE'RE GOING TO HAVE TO DISCUSS IS FALL OF 2027 AND LOOKING AT STARTING WITH FRESHMAN SOPHOMORES OR FRESHMAN SOPHOMORES JUNIORS, WHERE THE BUILDING IS COMPLETE, THERE'S ACCESS TO THE FINE ARTS.
THERE'S ACCESS TO ATHLETIC FACILITIES.
NOW KEEP IN MIND THAT I THINK WHAT PEOPLE MAY HAVE HELD ONTO, IT WAS COMMUNICATED THAT THE SCHOOL COULD OPEN IN FALL OF 2026, AND YES, THERE'S A LOT OF EXCITEMENT SURROUNDING THAT.
[01:50:02]
THAT CAN STILL HAPPEN, BUT THERE'S GOING TO BE AN EXTENSIVE AMOUNT OF PLANNING, AND THEN WE'RE LOSING OUT ON THAT ADDITIONAL YEAR TO GET THAT STAKEHOLDER INPUT AS WELL.>> I THINK THAT AS A PARENT, I WOULD NOT WANT MY KID TO BE AT A SCHOOL WHERE THEY'RE STILL WORKING ON INTERIOR WALLS AND CEILINGS IF WE START IN THE FALL, AND THAT'S NOT GOING TO BE DONE TILL DECEMBER OF THAT SAME YEAR.
DEFINITELY GOING TO HAVE TO HAVE THAT DISCUSSION BECAUSE THAT'S A CONCERN FOR SURE.
THANK YOU FOR GIVING US THIS LEVEL OF DETAIL THIS TIME. I APPRECIATE IT.
WHAT ARE YOU LOOKING FOR FROM A STANDPOINT FROM US TONIGHT? BECAUSE WE ARE GOING TO HAVE THAT WORKSHOP COMING UP.
>> JUST US TALKING AND DELIBERATING AND HAVING THESE CONVERSATIONS RIGHT NOW.
>> LET ME ANSWER THAT. I WOULD LIKE TO POINT OUT THAT WE WAITED FOR THE DEL VALLE MIDDLE SCHOOL TRACK AND FIELD TO BE DONE, AND EVERYBODY WAS LIKE, OH, IT'S JUST ACROSS THE STREET FROM THE HIGH SCHOOL.
IT'LL BE FINE. UNTIL THE HIGH SCHOOL NEEDED THEIR TRACK AND FIELD, AND IT WAS A NIGHTMARE.
IT WAS ACROSS THE STREET, BUT STILL UNACCESSIBLE.
AND SO I CAN'T IMAGINE HOW IT'S GOING TO BE WITH COMPETING SCHOOLS AT THAT POINT, WHICH THEY WILL BE AND THE DRIVE BECAUSE IT'S NOT A WALK ACROSS THE STREET OR A BUS RIDE THAT'S GOING TO BE LESS THAN FIVE MINUTES.
>> THIS IS EXACTLY WHY WE WANT TO GIVE THIS INFORMATION TO START TO FORMULATE YOUR QUESTIONS, AND WE MOST RECENTLY WENT THROUGH AN EXPERIENCE WHERE MIDDLE SCHOOL STUDENTS ARE HAVING TO USE THE FACILITIES JUST DOWN THE ROAD, AND YOU THINK ABOUT THE HIGH SCHOOL NUMBER 2 USING THE FACILITIES THAT AREN'T DOWN THE ROAD AND HOW THAT CARVES INTO INSTRUCTIONAL TIME AS WELL.
THEY ARE GOING TO BE A LOT OF FACTORS THAT WE HAVE TO WEIGH AND DISCUSS.
SO THIS EVENING, THIS INFORMATION THAT'S PROVIDED TO YOU ALL IS TO ALLOW YOU ALL TO BEGIN TO PROCESS THIS INFORMATION AS WE HAVE OPPORTUNITIES TO MEET ONE ON ONE.
AS YOU BRING IN QUESTIONS, WE'RE GOING TO TRY TO PROVIDE YOU WITH INFORMATION ON THE WEEKLY BASIS WITH WEEKLY COMMUNICATION.
BUT WE WANT TO BE PREPARED TO HAVE FRUITFUL DIALOGUE AND SOME SOLUTIONS WHEN WE DO HAVE THAT TIME TO HAVE A WORKSHOP THAT IS SOLELY FOCUSED ON HIGH SCHOOL NUMBER 2.
>> I THINK FOR ME, I'M LEANING TOWARDS WAITING UNTIL EVERYTHING IS COMPLETED AND HAVE OUR STUDENTS START IN A BRAND NEW BUILDING WITH EVERYTHING ALREADY THERE.
IT MAKES MORE SENSE ALL AROUND EVEN FINANCIALLY TO DO THAT.
>>TO TRUSTEE WOODY'S QUESTION AND TO TRUSTEE WEGNER'S CONVEYANCE, OUR GOAL TONIGHT IS TO PROVIDE THE INFORMATION AND AS MR. LESTER WILL SHARE, PROVIDED ALL OF THE PERMITS, CONTINUE TO MOVE FORWARD AS WE HAVE IN MODIFIED PERMITS, APRIL OF 2027, WE WILL HAVE ALL OF THE FACILITIES DONE.
THAT IS A KEY DATE FOR SEVERAL REASONS THAT WE'LL COVER IN JUST A MOMENT.
BUT ONE OF THOSE GIVES US THE PLANNING PROCESS FOR A TWO YEAR PERIOD OF COMMUNICATION TO OUR STAKEHOLDERS AND A TWO YEAR PERIOD OF ENGAGING OUR SIXTH GRADERS WHO ARE GOING TO BE SEVENTH GRADERS WHO THEN BECOME EIGHTH GRADERS AND BECOME THE INCOMING FRESHMAN CLASS.
WE HAVE TWO YEARS OF MODELING WHAT THAT LOOKS LIKE.
IN APRIL OF 27, WE WOULD BE COMPLETELY DONE.
AS WE COVER THAT INFORMATION AND MR. LESTER AND THE TEAM ARE DILIGENTLY WORKING TOWARDS GETTING THE PROJECT OPEN AS DR. GUTIERREZ MENTIONED.
IF THE BOARD GIVES DIRECTION TO OPEN THE BUILDING BECAUSE THE PRIOR ADMINISTRATION SAID AUGUST OF 26, WE ARE RUNNING AS FAST AS WE CAN.
BUT TO TRUSTEE WEGNER'S POINT, THAT MEANS PUTTING KIDS ON BUSES AND TAKING THEM TO DAILY FOR VOLLEYBALL PRACTICE.
THAT MEANS PUTTING KIDS ON BUSES AND TAKING THEM TO GILBERT FOR BAND PRACTICE.
OUR INFORMATION THAT WE HAVE BASED ON THE CONSTRUCTION SCHEDULE IS THAT WE ARE CONFIDENT THAT THIS VISUAL YOU SEE IN FRONT OF YOU WOULD BE FULLY COMPATIBLE FOR STUDENT OCCUPANCY IN AUGUST OF 2027 PROVIDED THE BOARD GIVES THAT ALLOWANCE FOR STAFF TO MOVE FORWARD WITH AN APPROPRIATE TIME FRAME.
THE NEXT SLIDE WE'D LIKE TO BE ABLE TO SHARE WITH YOU IS THE VISUAL TOTAL OVERVIEW.
BUT ALSO NOTING THAT APRIL OF 2027 TIMELINE, IT TAKES 6-9 MONTHS TO MAKE SURE ALL OF THE PERMITS ARE COMPLETE.
WE HAVE A REALLY GOOD PROCESS WITH THOSE INSPECTIONS, BUT IT STILL TAKES SIX MONTHS.
SOME OF THEM ARE AS SIMPLE AS YOU'RE GETTING YOUR HEALTH INSPECTION FOR YOUR KITCHEN.
WE NEED THAT KITCHEN INSPECTION SIX MONTHS IN ADVANCE SO THAT WHEN WE START TO STOCK THE KITCHEN, WE'RE READY TO GO.
ONE ITEM THAT WE HAVE FOUND BETWEEN LOCAL SCHOOL DISTRICTS, NEW BRAUNFELS IS OPENING A SECOND HIGH SCHOOL.
[01:55:02]
LIBERTY HILL IS OPENING A SECOND HIGH SCHOOL.OTHER SCHOOL DISTRICTS IN THIS AREA HAVE GONE FROM ONE HIGH SCHOOL TO TWO HIGH SCHOOLS, AND WHAT WE HAVE FOUND IS THEY HIRE THEIR PRINCIPAL TWO YEARS IN ADVANCE, 18 MONTHS IN ADVANCE.
THEY HIRE THEIR HEAD FOOTBALL COACH AND THEIR ATHLETIC COORDINATORS, THEY HIRE THEIR BAND DIRECTORS 18 MONTHS TO 12 MONTHS BEFORE THE SCHOOL OPENS.
IF WE USE THE POTENTIAL OPENING OF APRIL OF 27, WE HAVE THE ABILITY TO HIRE REALLY GOOD PEOPLE IN ADVANCE, STOCK IT.
WE WERE SHARING SOME OF THE DETAILS IN JUST THE TIMELINE FOR HIRING ADMINISTRATORS, HIRING THE SCHEDULE AND SO THIS IS INFORMATION THAT WE ARE SHARING WITH THE BOARD FOR FUTURE CONSIDERATION, AND THEN WE DID BREAK IT DOWN INTO THE OPENING COURSES.
OUR GOAL IS TO WORK WITH THE NEW PRINCIPAL, OUR ASSISTANT SUPERINTENDENT OF CURRICULUM AND DETERMINE HOW MANY STUDENTS ARE GOING TO BE ENROLLED BASED ON THE DEMOGRAPHERS REPORT.
LATER IN THE INFORMATION SESSION, YOU HAVE TWO AGENDA ITEMS IN REFERENCE TO MARKETING AND DEMOGRAPHERS THAT WE WANT TO BE ABLE TO ENGAGE FOR THE HIGH SCHOOL.
WHAT EQUIPMENT DO WE ACTUALLY NEED FOR THE CTE COURSES? I WILL GIVE YOU THE TIMELINE FOR FURNITURE.
IT TOOK US 12 MONTHS TO ORDER, REVIEW, SECURE, AND INSTALL THE FURNITURE FOR EARLY COLLEGE HIGH SCHOOL.
EARLY COLLEGE HIGH SCHOOL IS SIGNIFICANTLY SMALLER WHEN YOU SAY 500 STUDENTS AT EARLY COLLEGE HIGH SCHOOL AS OPPOSED TO POTENTIALLY OPENING IN 2027 WITH THREE TIMES THAT MANY.
MAKING SURE THE FURNITURE SELECTIONS SUPPORT THE TECHNOLOGY PROGRAMS, WORKING WITH OUR CTE DIRECTOR TO MAKE SURE THAT THEY MEET THE CCMR. MAKING SURE THAT THE HIGH SCHOOL IS ABLE TO OPEN WITH TECHNOLOGY DEVICES.
THIS WAS A NUMBER THAT I WAS A BIT TAKEN ABACK BY.
EIGHTEEN HUNDRED DEVICES IN YEAR 1, WE WILL NEED TO ORDER, INSTALL, AND HAVE AVAILABLE.
WE WILL NEED TO HAVE AT LEAST 240 DEVICES FOR STAFF.
AS THESE TECHNOLOGY DEVICES AND MDF AND LIVE STREAM CAPACITIES ARE INSTALLED, WE WANT TO MAKE SURE OUR TECHNOLOGY PROGRAM IS PREPARED TO OPEN THE SCHOOL.
WE DID MEET WITH OUR HR DIRECTOR IN REFERENCE TO STAFFING.
WHEN THE STAFFING IS COMPLETE, WE WILL ANTICIPATE THIS IS THE NUMBER WE NEED.
AS DR. GUTIERREZ MENTIONED EARLIER, IF YOU OPEN THE SCHOOL FOR 100 STUDENTS OR 500 STUDENTS OR 2,000 STUDENTS, YOU STILL NEED A PRINCIPAL, AND YOU NEED ASSISTANT PRINCIPALS AND YOU NEED COUNSELORS, AND THOSE COSTS ARE GOING TO CREATE THAT QUESTION OF SHOULD WE OPEN THE SCHOOL FULLY AUGUST OF 2027, OR SHOULD WE OPEN IT MODIFIED IN AUGUST OF 26? THAT IS WHERE IN THE FUTURE, WE WOULD ASK THAT THE BOARD GIVE SOME DIRECTION.
THE ONE ITEM THAT WE WOULD POTENTIALLY BRING BACK AT THE AUGUST 22 BOARD MEETING, THERE WAS SOME QUESTIONS AND CONCERN IN REFERENCE TO THE OPEN AIR FACILITY AT THE ATHLETIC FACILITY.
THE ORIGINAL DESIGN INCLUDED AN OPEN AIR FACILITY THAT HAS ALL OF THE FEATURES OF THE CURRENT FACILITY.
THE REASON FOR THAT IS TO KEEP THE ENTIRE COSTS UNDER THE $230 MILLION.
STAFF HAVE GONE THROUGH BASED ON THE BOARD FEEDBACK FROM AUGUST OF 2022, THE AUGUST 22 BOARD MEETING, THERE WERE A COUPLE OF QUESTIONS IN REFERENCE TO WHY THE BUILDING WAS NOT GOING TO BE ENCLOSED.
WE WENT BACK TO THE NOTES FROM THE NOVEMBER 2023 BOARD MEETING.
THAT INFORMATION WAS SHARED AT THE NOVEMBER 2023 BOARD MEETING.
WE CAN BRING BACK AT A FUTURE BOARD MEETING AT THE WORKSHOP POTENTIALLY.
IF THE BOARD WOULD LIKE TO ENCLOSE THE ATHLETIC FACILITY, THE MULTI-PURPOSE USE FOR BAND, CHEER, DANCE, INDOOR PRACTICES, THAT COST BECAUSE IT'S NOT IN THE ORIGINAL GUARANTEED MAXIMUM PRICE IS AN ANTICIPATED COST AT $5 MILLION.
THERE IS A NOTATION TO THAT COST.
IF WE ADD IT TO THE PROJECT AND WE BRING IT FORWARD TO THE BOARD TO APPROVE, THE $5 MILLION COST IS WITHIN THE $260 MILLION TOTAL PROJECT.
IT WAS IN THE $300 MILLION THAT THE BOARD PRESENTED TO THE COMMUNITY AND THE COMMUNITY VOTED FOR.
IF WE DO NOT COMPLETE IT AS PART OF THE PROJECT, IT WOULD BE A SEPARATE PROJECT AND WOULD HAVE TO BE REBID.
IF IT IS REBID, WE ARE ANTICIPATING THE CONSTRUCTION COSTS BETWEEN 10 AND $11 MILLION.
THIS WAS THE INFORMATION THAT WE WERE ABLE TO OBTAIN.
WE COULD BRING THIS BACK AS A FUTURE BOARD PROPOSAL.
IF THE BOARD WOULD LIKE TO ENCLOSE THE FACILITY, IT WOULD BE A $5 MILLION COST.
IF WE CHOOSE NOT TO ENCLOSE IT AND WE BRING IT BACK AT A FUTURE DATE, IT WOULD BE BETWEEN $10 AND 11 MILLION BASED ON THE CURRENT CONSTRUCTION RATE.
SO WE DO HAVE THAT INFORMATION THAT WE ARE SHARING WITH THE BOARD AT THIS EVENING THAT WE CAN DISCUSS AT THE WORKSHOP IN THE FUTURE.
TONIGHT, WE HAVE A COUPLE OF INFORMATION ITEMS IN REFERENCE TO THE DEMOGRAPHIC AND PLANNING, AS WELL AS THE MARKETING AND OPENING PLAN, AS WELL AS THE POTENTIAL STAFFING PLAN.
[02:00:02]
THIS IS SO THAT AS WE'VE SHARED BEFORE, WE CAN GET ADVANCED COMMUNICATION TO OUR STAKEHOLDERS.IF WE START A COMMUNICATION PLAN WITH A MARKETING AND INNOVATION PROGRAM IN JANUARY OF 25, IT WOULD GIVE US TWO FULL YEARS TO PLAN THE DEMOGRAPHER, PLAN THE ZONES, PLAN THE DETERMINATION OF WE REALLY WANT TO COMMUNICATE TO THOSE SIXTH GRADERS, FIFTH GRADERS, FOURTH GRADERS.
WE WANT TO SHARE THE INFORMATION WITH SEVENTH AND EIGHTH GRADERS SO THAT WE HAVE A PLAN OF ACTION AND DETERMINE HOW THAT LOOKS.
THAT IS WHAT WE HAVE FOR THE PRESENTATION.
IF YOU HAVE ANY SPECIFIC QUESTIONS, WE CAN ANSWER THOSE, OR IF WE WOULD LIKE TO POSTPONE ANY ADDITIONAL QUESTIONS FOR A FUTURE WORKSHOP.
STAFF ARE AVAILABLE AT THIS TIME.
I THINK MOST EVERYONE WOULD UNDERSTAND THAT THE TIMELINES OF OPENING THIS NEW SCHOOL, ESPECIALLY A HIGH SCHOOL HAS GOT TO BE FLEXIBLE.
MAYBE THREE YEARS AGO, AUGUST 2026 FELT LIKE IT MIGHT WORK.
BUT NOW WE KNOW FOR ALL DIFFERENT REASONS, AND I DO THINK WE WANT TO DO IT IN THE BEST MANNER WE CAN THAT'S BEST FOR OUR STUDENTS AND THE STAFF, BEING PART OF A SCHOOL DISTRICT AND LIVING IN ANOTHER ONE THAT WAS MOVING TOWARDS A SECOND HIGH SCHOOL AND TALKING TO PEOPLE THAT OPENED THAT SECOND HIGH SCHOOL.
IT'S REALLY IMPORTANT TO HAVE GET IT RIGHT FOR THE COMMUNITY.
IT IS A HUGE UNDERTAKING TO MOVE FROM ONE HIGH SCHOOL DISTRICT TO A TWO HIGH SCHOOL DISTRICT FOR EVERYONE.
THE ALUMS, EVERYONE IS INVOLVED.
SO I THINK THE MORE WE TAKE SPEND THE TIME TO DO IT RIGHT, I THINK WE BENEFIT THE DISTRICT AS A WHOLE AND ESPECIALLY OUR STUDENTS.
I KNOW OTHER DISTRICTS HAS BEEN INVOLVED, AND STUDENTS HAVE BEEN INVOLVED IN THE DECISION MAKING, TOO.
ALSO, I KNOW THERE'S CERTAIN THINGS IN THE STATE THAT WE'RE NOT ABLE TO DO BECAUSE YOU HAVE TO HAVE SEPARATE BONDS AND THAT'S ESPECIALLY ATHLETIC FACILITY, I MEAN, A HUGE STADIUM, AND THAT CAN BE DOWN THE ROAD.
BUT DOES ENCLOSING THE ATHLETIC THAT MULTIPURPOSE BUILDING, THAT DOESN'T FALL UNDERNEATH THAT, CORRECT?
>> NO, MA'AM. IT DOES NOT, IS WITHIN THE ORIGINAL BUDGET THAT THE COMMUNITY APPROVED FOR A HIGH SCHOOL AND RELATED FACILITIES.
THAT $5 MILLION WOULD BE PART OF THE OVERALL BUDGET AND IT WOULD BE PART OF THE COMPLEX.
SO THE ENCLOSURE OF THE FACILITY COULD BE INCLUDED WITHIN THE OVERALL CONSTRUCTION COSTS AT ANTICIPATED COST NOT TO EXCEED $5 MILLION AS OPPOSED TO IF WE CLOSE THIS PROJECT AS WE DID WITH OPERATIONS, WE WOULD THEN HAVE TO GO BACK OUT FOR BIDS, CONSTRUCTION CREWS, ARCHITECTS, DESIGNERS, AND WE WOULD ANTICIPATE BETWEEN $10 AND 11 MILLION IN THE FUTURE.
>> WELL, BUT I WAS ASKING ABOUT IT DOESN'T BECOME AN ATHLETIC FACILITY [OVERLAPPING] WOULD TELL US, OH, NO, YOU CAN'T GET [OVERLAPPING].
>> THERE'S STILL A MULTI PURPOSE FACILITY FOR ALL STUDENTS AT THE SCHOOL.
>> TO PIGGYBACK OFF. DID WE RUN THIS BY LEGAL TO VERIFY THAT THAT WAS OKAY BECAUSE EVEN FINE ARTS, I'M HEARING PEOPLE SAYING, AUDITORIUM AND AND LIKE
>> AS YOU NOTICE IN THE PRESENTATION, WE CORRECTED IT FOR FINE ARTS FACILITY.
WE DID VERIFY WITH BART FOWLER PREVIOUSLY AND WE CAN RECONVENE WITH BART FOWLER.
HOWEVER, AT THE PREVIOUS BOARD MEETING IN FEBRUARY, AND AGAIN, IN NOVEMBER OF 2023, WE DID VERIFY WITH BART FOWLER THAT THIS IS PART OF THE MULTI PURPOSE USE.
ALL STUDENTS HAVE THE ABILITY TO USE IT, AND AS A RESULT, IT IS PART OF THE ACADEMIC SETTING, AND SO IT CAN BE ENCLOSED AT THE $5 MILLION COST WITHOUT INCURRING ANY VIOLATIONS OF PROCUREMENT GUIDELINES AS PART OF AN ADDENDUM TO THE GMP.
>> PERFECT. AS LONG AS IT IS IN THE LAW.
ANY FURTHER QUESTIONS OR COMMENTS?
>> MEMBERS OF THE BOARD, WE APPRECIATE YOUR PATIENCE AND WE LOOK FORWARD TO A FUTURE WORKSHOP IN WHICH OUR TEAM CAN PROVIDE MORE DETAILS ON HIGH SCHOOL TOO.
>> I DO HAVE A QUESTION REGARDING THAT.
WHEN WE DO HAVE THIS WORKSHOP AND NOW THAT THIS INFORMATION IS OUT THERE, ARE WE GOING TO BE GETTING FEEDBACK FROM THE COMMUNITY OR ARE WE JUST GOING TO BE MAKING THAT DECISION BASED OFF OF WHAT WE'RE GETTING TODAY?
>> IT'S GOING TO BE REALLY IMPORTANT TO CONTINUE TO GET FEEDBACK, ESPECIALLY AS WE BEGIN THE PROCESS OF IDENTIFYING THE LEADERSHIP AND ATTENDANCE ZONES WHEN IT COMES TO THE BRANDING AND MARKETING, WHICH IS GOING TO BE AN UPCOMING PRESENTATION, WHICH IS ANOTHER PROCESS THAT NEEDS TO START RELATIVELY SOON SO THAT WE DO NOT GET BEHIND THE CURVE.
WE HAVE HEARD FROM OTHER SCHOOL DISTRICTS, AS MRS. ELVIA MENTIONED, LIBERTY HILL.
I HEARD FROM ROY CITY, WE'VE GOT NEW BRAUNFELS NEARBY THAT HAVE SERVED AS POINTS OF REFERENCE FOR US,
[02:05:02]
AND THOSE ARE DISTRICTS THAT ARE WILLING TO ALSO SHARE THEIR PROCESS.OUR PROCESS WOULD LIKELY FOLLOW VERY SIMILARLY TO THEIRS, AND I THINK YOU'LL REALIZE WITH THE NEXT PRESENTATION THAT THAT WORK IS GOING TO BE REALLY IMPORTANT AND THAT IS WHY SCHOOL DISTRICTS WORK VERY CLOSELY WITH THEIR ARCHITECTS, WITH CONSULTANTS WHO DO BRANDING AND MARKETING AS WELL.
>> IF WE'RE POSSIBLY PUSHING IT OUT A YEAR, IF THAT'S GOING TO BE ONE OF OUR OPTIONS, DO WE STILL NEED TO START ALL THIS EARLY ON AS EARLY AS POSSIBLE? BECAUSE I FEEL LIKE PART OF IT IS LIKE, OH, WE'RE NOT STARTING TOO LATE, BUT THEN THE OTHER PART IS, LET'S GET ALL THIS DONE SOONER THAN LATER FOR THE NEXT PART.
>> YES. I THINK I WOULD BE CONCERNED IF WE WERE GOING TO GO WITH THE FALL 2026 OPENING, WE WOULD BE BEHIND ALREADY.
THAT IS STILL A DIRECTION THAT WE COULD GO.
IT'S GOING TO BE REALLY IMPORTANT TO GARNER FEEDBACK.
BUT LIKE I SAID, I'D BE WORRIED THAT WE WERE BEHIND.
IF WE WERE LOOKING AT THE FALL 2027 OPENING, THEN WE WOULD BE IN A GOOD PLACE TO GET THE WORK STARTED.
>> WE MOVE ON TO THE NEXT ITEM.
[IV.I. Del Valle ISD High School 2 Proposal to Secure a Branding and Marketing Firm]
NEXT ITEM IS DEL VALLE ISD HIGH SCHOOL NUMBER 2, PROPOSAL TO SECURE A BRANDING AND MARKETING FIRM. MR. ALVES.>> MEMBERS OF THE BOARD, MADAM PRESIDENT, DR. GUTIERREZ AND COMMUNITY, THIS IS NOT A VOTING ITEM.
THE BOARD HAS BEEN VERY ADAMANT THAT WE MOVE FORWARD WITH APPROPRIATE PROCUREMENT GUIDELINES.
WE ARE BRINGING THIS AS AN INFORMATION PIECE TO GIVE THE BOARD THE OUTLINE OF THE REQUEST FOR QUALIFICATIONS PROCESS.
THIS REQUEST FOR QUALIFICATIONS IS TO SECURE A BRANDING AND MARKETING FIRM.
PROVIDED THE BOARD MOVES FORWARD WITH THE DIRECTION OF OPENING IN AUGUST OF '26 WITH A MODIFIED OPENING OR A FULL OPENING IN AUGUST OF '27, THE GOAL IS TO BE ABLE TO HAVE A RFQ REQUEST FOR QUALIFICATIONS.
IN A HIGH LEVEL OVERVIEW, BASICALLY THE FIRM THAT WE WOULD ELECT TO BRING TO THE BOARD FOR APPROVAL WOULD PROVIDE MARKETING GUIDANCE, STAKEHOLDER FEEDBACK, INFORMATION, PRESENTATIONS, BUT MOST IMPORTANTLY THEY WOULD HELP DESIGN AND CREATE HIGH SCHOOL 2 LOGOS, COLORS, AND THEN FOLLOW THE BOARD'S GUIDELINE WITH THE NAMING PROCESS.
THERE'S A BOARD GUIDELINE PROCESS THAT I WILL SHARE IN JUST A MOMENT.
BUT THE TIMELINE, AS DR. GUTIERREZ MENTIONED EARLIER, IS VITAL TO THE SUCCESS OF THE BRANDING AND MARKETING.
SEPTEMBER OF '24, WE HAVE PROVIDED INFORMATION IN THE WEEKLY UPDATES.
WE ARE PROVIDING A SCOPE OF WORK AND WOULD ISSUE A REQUEST FOR QUALIFICATIONS FOR A FIRM THAT COULD PROVIDE THE APPROPRIATE BRANDING AND MARKETING FOR COLLEGIATE AND HIGH SCHOOL LEVEL ATHLETICS, FINE ARTS, SCHOOLS, NAMING PROCESSES TOGETHER, STAKEHOLDER FEEDBACK TO GET INFORMATION FROM THE COMMUNITY.
THEY WOULD THEN BE SCORED ON RFQ AND WE'LL PROPOSE THE FIRM TO THE DEL VALLE ISD BOARD OF TRUSTEES IN JANUARY OF '25.
IN FEBRUARY OF '25, WE WOULD ISSUE A NOTICE TO PROCEED AND CONTRACT DOCUMENTS FOR THAT FIRM.
THE REASON FOR THE TIMELINE IS BASED ON THE OVERALL INFORMATION THAT WE ARE ANTICIPATING.
IF THE BOARD WOULD LIKE TO MOVE THAT TIMELINE OUT, WE CAN ADJUST THAT.
HOWEVER, WITH A FEBRUARY 2025 ROLL-OUT OF AN ENGAGEMENT PROCESS FOR A BRANDING AND MARKETING FIRM, LIBERTY HILL WENT THROUGH THIS PROCESS.
THEY TOOK ALMOST NINE MONTHS TO DETERMINE WHAT THEIR SCHOOL NAME WAS GOING TO BE AND WHAT THEIR SCHOOL COLORS WERE GOING TO BE.
I FEEL LIKE BECAUSE WE ARE MOVING FROM ONE HIGH SCHOOL TO TWO, WE WANT TO BE VERY DELIBERATE IN THAT PROCESS AND WE WOULD LIKE TO ENGAGE A MARKETING BRANDING FIRM FOR THAT.
THIS IS A DRAFT EXAMPLE OF HOW IT IS.
NOTICE THAT IT SAYS 2-5 KEY DECISION MAKERS.
WHAT WE WOULD RECOMMEND IS FOLLOWING THE GUIDELINES FROM THE CURRENT NAMING PROCESS IN WHICH EACH BOARD MEMBER WOULD NOMINATE A COMMITTEE MEMBER FROM THEIR CONSTITUENT GROUP SO THAT WE WOULD HAVE A PARENT OF A STUDENT FROM A BOARD MEMBERS SINGLE MEMBER DISTRICT ON THE COMMITTEE AND THAT WOULD BE NINE COMMITTEE MEMBERS PLUS ADDITIONAL STAKEHOLDER FEEDBACK TO GET THAT COMMITTEE TO A LARGER GROUP OF STAKEHOLDERS.
THEN MOVE FORWARD WITH THE SKETCH PHASE, THE COMMUNICATION PHASE, THE STAKEHOLDER OUTREACH, MOVE FORWARD WITH DIFFERENT VERSIONS, GETTING STAKEHOLDER FEEDBACK, GETTING COMMUNITY FEEDBACK, HAVING SURVEYS THROUGH PARENTSQUARE, AND HAVING THAT FEEDBACK AGAIN THROUGHOUT THE DISTRICT,
[02:10:03]
MOVING FORWARD WITH A PRIMARY VECTOR MARK SO THAT WE WOULD THEN SAY, OKAY, WE HAVE OPTION 1, 02, 3, 4.WHERE IS THE COMMUNITY, WHERE IS THE COMMITTEE, WHERE IS THE BOARD, SO THAT WE HAVE A TRIANGLE OF TRUTH WITHIN THAT COMMUNICATION BETWEEN THE BOARD, THE STAKEHOLDERS AND THE COMMITTEE.
THEN WE MOVE FORWARD WITH THE CORRESPONDING MARKS.
IN THIS CASE, THIS EXAMPLE IS A TIGER, BUT THEY ALSO USE THE PAW.
THEN FINALLY GETTING IN A COMPLETE FINAL APPROVAL THAT WOULD COME TO THE BOARD FOR FINAL APPROVAL.
THEN THAT BRAND GUIDE WOULD BE THE MARKET AS WE TALKED ABOUT EARLIER, ORDERING EQUIPMENT, SUPPLIES, AND MATERIALS, 12-18 MONTHS YOU WANT TO START PLANNING YOUR BRAND, 12 MONTHS OUT FOR YOUR UNIFORMS, SO THE UNIFORMS ARE DELIVERED, INSTALLED.
BAND UNIFORMS CAN BE AN EXTENSIVE LONG LEAD TIME.
WE WANT TO MAKE SURE THAT THOSE ARE APPROPRIATELY ORDERED.
IT ALSO GIVES US THE ABILITY FOR OUR COMMUNICATIONS TEAM TO SHARE THAT COMMUNICATION.
THEN THIS IS WHAT I WAS REFERENCING IN CW LOCAL.
YOU'LL NOTICE IN CW LOCAL, NAMING OF FACILITIES IS THE SOLE DISCRETION OF THE BOARD.
HOWEVER, THERE IS A COMMITTEE RECOMMENDATION, AND WE WOULD INCORPORATE THIS CW LOCAL POLICY AND HAVE THE FIRM THAT WE SELECT ADHERE TO SAID POLICY TO ENSURE THAT WE ARE ABLE TO APPROPRIATELY PROVIDE A NAME TO THE BOARD.
THEN THE BOARD WOULD BE ABLE TO REVIEW THAT NAME AND THEN AT A LATER BOARD MEETING CONSIDER AND APPROVE THAT BOARD.
WITH THAT ARE THERE ANY QUESTIONS IN REFERENCE TO THE PROCESS AND HOW WE WOULD POTENTIALLY MOVE FORWARD WITH A REQUEST FOR QUALIFICATIONS FOR A BRANDING AND MARKETING FIRM TO ADHERE TO THE BOARD POLICY OF NAMING HIGH SCHOOL NUMBER 2?
>> MR. ALVES, I DO WANT TO SAY WHEN YOU TALKED ABOUT THAT TIMELINE AND YOU MENTIONED MAYBE STARTING IN FEBRUARY AND GETTING THE STAKEHOLDER FEEDBACK AND REALLY KICKING OFF ALL OF THIS WORK, IF WE WERE LOOKING AT GOING BACK TO STARTING IN FALL OF 2026, WE'D ONLY BE JUST A LITTLE OVER A YEAR AWAY.
JUST KEEP THAT IN MIND, VERSUS IF WE WERE TO MOVE FORWARD WITH THIS, AND WE WERE LOOKING AT FEBRUARY, MAYBE GIVE OR TAKE A FEW MONTHS LATER, THEN WE'D BE TWO YEARS OUT, WHICH IS BASED ON THE FEEDBACK FROM SUPERINTENDENTS WHO'VE GONE THROUGH THIS, YOU DON'T WANT TO BE ANY LESS THAN 24 MONTHS OUT WITH THIS WORK.
THOSE DISTRICTS THAT HAVE DONE IT SUCCESSFULLY HAVE HAD 2-3 YEARS IN THIS TYPE OF WORK, AND THAT INCLUDES HIRING AND IDENTIFYING A PRINCIPAL AT THE MINIMUM OF 18 MONTHS BECAUSE THE PRINCIPAL PLAYS A VERY KEY ROLE IN REALLY BUILDING UP THAT SENSE OF PRIDE IN THAT SECOND HIGH SCHOOL COMMUNITY.
>> THAT IS CORRECT, DR. GUTIERREZ.
ONE OF THE THINGS WE NOTE ON THE SCHEDULE IS MAKING SURE THAT WE HAVE TIME TO FOLLOW THE BOARD PROCESS.
YOU'LL NOTICE HERE IN THIS PROCESS, IT DOES REQUIRE AN INITIAL READING OF THOSE NAMES THAT ARE PROPOSED, AND THEN A FOLLOW UP AS WELL AS COMMITTEE FEEDBACK.
JUST FROM A TIME FRAME, IF WE EXTENDED THE REQUEST FOR QUALIFICATIONS AND WE KICKED IT OFF WITH AN APRIL 27 TIMELINE, THEN WE WOULD ALSO BACK UP TWO YEARS TO APRIL OF '25 AND THEN MOVE FORWARD WITH ALL DUE DILIGENCE TO OBTAIN THE NAME AND INFORMATION FOR THE SCHOOL SO THAT WE ARE THEN PROMOTING THROUGH COMMUNICATIONS CURRICULUM AND OTHER GROUPS, HIGH SCHOOL 2 IS NOW NAMED THE APPROPRIATE NAME THAT THE BOARD HAS APPROVED.
>> THIS LOCAL POLICY IS NOT INCLUDED IN OUR INFORMATION.
DO YOU MIND MAKING SURE THAT WE GET THAT INTO FRIDAY BOARD INFORMATION?
>> WE WILL. I'LL WORK WITH MR. WEDDLE TO ENSURE CW LOCAL IS PART OF THE UPDATE.
>> THANK YOU. THEN, DR. GUTIERREZ, THANK YOU.
IT'S REFRESHING FOR YOU TO SAY THAT THE PRINCIPAL SHOULD BE INVOLVED IN THIS BECAUSE THAT'S NOT SOMETHING WE'VE DONE UNTIL AFTER THE FACT.
I'M GRATEFUL FOR THAT. THANK YOU.
>> I THINK JUST BEFORE WE MOVE ON WITH THE BOARD THAT HAS BEEN HEAVILY FOCUSED ON STAKEHOLDER ENGAGEMENT, THIS PROCESS WILL ENSURE THAT THERE IS AN EXTENSIVE AMOUNT OF STAKEHOLDER ENGAGEMENT THROUGHOUT THE PROCESS WHEN IT COMES TO EVEN THE ATTENDANCE ZONES AND THE NAMING, THE COLORS.
ONE OF THE THINGS THAT I DO A LITTLE DIFFERENTLY, PERHAPS MAYBE IS I ALSO ADD A COMMUNITY COMPONENT TO A PRINCIPAL SELECTION PROCESS.
I'VE NOT BEEN PART OF A PRINCIPAL SELECTION PROCESS HERE, BUT IN MY EXPERIENCE, I LIKE TO BRING IN STAFF AND PARENTS TO THAT PROCESS, AND I THINK THAT THAT WILL BUILD UPON
[02:15:03]
THAT PRIDE LIKE WE SEE AT DEL VALLE HIGH SCHOOL HERE THAT WE WANT TO SEE AT HIGH SCHOOL 2.>> I'VE ALSO SEEN WHERE STUDENTS PLAY A BIG PART IF THEY'RE INVOLVED IN THE MASCOT THE COLORS AND CHOOSING THOSE, IT BECOMES A REAL IDENTITY TO THEM, AND I THINK THEY PLAY A HUGE PART IN MAKING SURE A SECOND HIGH SCHOOL IS SUCCESSFUL, BECAUSE THEY FEEL A REAL PART OF THAT.
>> THANK YOU. THAT WAS THE FEEDBACK WE RECEIVED PRELIMINARILY ON OUR SURVEYS FROM OTHER SCHOOL DISTRICTS, WHICH IS WHY WE HAVE BROUGHT THIS ITEM FORWARD TO THE BOARD SO THAT YOU HAVE THE INFORMATION AND WE WILL BE SEEKING A REQUEST FOR QUALIFICATIONS TO MEET THE STAKEHOLDER ENGAGEMENT, BUT ALSO THE PROCESS FOR THE OUTLINE.
THE NEXT INFORMATION ITEM THAT YOU HAVE IN FRONT OF YOU
[IV.J. Request for Qualifications for a Demographic and Planning Firm for School Boundaries]
FOLLOWS THE SAME TIMELINE AND COMMUNICATION.WHILE WE DO HAVE A DEMOGRAPHER CURRENTLY, THAT DEMOGRAPHER IS FOCUSED ON THE GROWTH OF THE DISTRICT AND THE OVERALL IMPACT OF THAT GROWTH.
OUR PROPOSAL AT THIS TIME IS TO ISSUE A NEW REQUEST FOR QUALIFICATIONS FOR SPECIFICALLY A PLANNING FIRM AND A DEMOGRAPHER WHO CAN HELP WITH SCHOOL BOUNDARIES.
THAT SCHOOL BOUNDARY PROCESS IN MOST DISTRICTS HAS TAKEN 24 MONTHS TO SHARE THE INFORMATION TO MAKE SURE THAT THE INDIVIDUALS WHO WILL BE ZONED TO HIGH SCHOOL NUMBER 2 HAVE A NAME OF WHICH HIGH SCHOOL THEY ARE GOING TO, IF WE DO IT CORRECTLY, AND WE WILL BE ABLE TO SAY, CONGRATULATIONS.
YOU HAVE THE OPPORTUNITY TO GO TO HIGH SCHOOL NUMBER 2 WITH THE OFFICIAL NAME, THE MASCOT ON AN OFFICIAL LETTERHEAD, WELCOMING THEM WITH A PERSONAL LETTER FROM THE ACTUAL PRINCIPAL THAT WILL BE THERE, AND THOSE PROCESSES WILL TAKE 24 MONTHS.
OUR TIMELINE WHEN WE LOOK AT SEPTEMBER OF '24, WE'VE SHARED INFORMATION OCTOBER OF '24 WE'RE PROVIDING AN INFORMATION AGENDA.
NOVEMBER TO DECEMBER, WE'RE MOVING FORWARD WITH A RFQ.
IN JANUARY, WE ACTUALLY REVIEW THAT RFQ AND BRING IT FORWARD TO THE BOARD OF TRUSTEES.
IN FEBRUARY OF '25, WE MOVE FORWARD WITH A NOTICE TO PROCEED.
AGAIN, AS DR. GUTIERREZ HAS MENTIONED, WE CAN ADJUST THAT TIMELINE TO TARGET THAT 24 MONTHS.
IT IS IMPORTANT TO NOTE HERE THAT THE PROCESS FOR THE DEMOGRAPHER AND THE PLANNING FIRM IS GOING TO BE ABLE TO BE IDENTIFIED SPECIFIC TO THE DISTRICT.
WE WON'T NECESSARILY USE A FIRM THAT DOES NOT HAVE AN UNDERSTANDING OF WHAT WE ARE TRYING TO DO AND WORK BACKWARDS FROM OPENING HIGH SCHOOL NUMBER 2, BUT ALSO MAKING SURE THAT WE IDENTIFY APPROPRIATE ZONES SO THAT STUDENTS ARE NOT PLACED IN A CIRCUMSTANCE IN WHICH THEY PASS ONE SCHOOL TO GET TO THE NEXT SCHOOL.
I KNOW THAT'S REALLY IMPORTANT GIVEN OUR ELEMENTARY CIRCUMSTANCES.
THIS CAN ALSO ASSIST IN THE ELEMENTARY PROCESS.
IF THE BOARD WOULD LIKE TO INCLUDE THAT, WE CAN OBVIOUSLY ADD THAT TO THE DEMOGRAPHER AND PLANNING ZONE WORK.
I DO UNDERSTAND THAT THIS IS THE PRELIMINARY PROCESS TO ISSUE A REQUEST FOR QUALIFICATIONS, BUT IT IS IMPORTANT FOR TIMING-WISE IF WE ARE GOING TO LET A SIXTH GRADER KNOW THIS IS THE SCHOOL YOU ARE PLANNING TO GO TO AS A FRESHMAN, IT'S VITAL THAT WE START THAT COMMUNICATION TO THOSE SIXTH GRADE PARENTS WHO THEN BECOME SEVENTH GRADE PARENTS WHO THEN TALK TO THEIR COLLEAGUES AND FRIENDS AND WE START TO BRING SOME OF THOSE STUDENTS THAT HAVE LEFT DEL VALLE HIGH SCHOOL FOR OTHER SMALLER LOCATIONS.
WE BRING THEM BACK WITH THE OPENING OF HIGH SCHOOL NUMBER 2.
WITH THAT, WE ARE INFORMING THE BOARD THAT WE ANTICIPATE MOVING FORWARD WITH A DEMOGRAPHER AND PLANNING FIRM TO SUPPORT OPENING OF HIGH SCHOOL 2.
>> COUPLE OF QUESTIONS. DEMOGRAPHERS, WE'VE DONE THEM IN THE PAST, AND FROM WHAT I'VE SEEN, MOST OF THEM ARE INACCURATE.
WE'RE FIVE YEARS BEHIND BECAUSE OF THIS WAS SUPPOSED TO BE BUILT AND THIS SUBDIVISION BUILT AND [INAUDIBLE] AND WE PLANNED AROUND THIS STUFF AND YET WE HAVE SOME SCHOOLS THAT ARE STILL UNDER CAPACITY WHILE OTHERS ARE OVER.
WHAT ARE GOING TO BE OUR GUIDELINES? ARE THEY JUST GOING TO BE USING THE CENSUS, OR ARE THEY GOING TO BE ACTUALLY LIKE, HEY, I KNOW THAT AT THIS HOUSE, GRANDMA AND GRANDPA LIVE HERE, SISTER LIVES HERE, SHE HAS TWO KIDS, [INAUDIBLE].
WHAT IS THEIR GUIDELINE? HOW ARE THEY GOING TO BE DETERMINING WHAT'S GOING ON BECAUSE WE SPENT LOTS OF MONEY ON STUFF THAT'S NOT ACCURATE AT ALL.
>> IT SOUNDS VERY SIMILAR TO A RECENT SCENARIO THAT I EXPERIENCED IN MY PREVIOUS DISTRICT.
I THINK IT'S BECOMING MORE AND MORE CHALLENGING ESPECIALLY WITH THE IMPACT OF CHARTERS AND PRIVATE SCHOOLS.
[02:20:02]
DISTRICTS ARE HAVING A HARDER TIME MAKING PROJECTIONS WHICH THEN IMPACTS YOUR BUDGET.EVEN WHEN THEY ARE PLANNING CONSERVATIVELY, WHAT WE'RE FINDING OFTENTIMES, ESPECIALLY IN DISTRICTS THAT WERE GROWING IS THAT THEY NEED TO BE EVEN MORE CONSERVATIVE.
I THINK THAT'S WHERE THE COMMUNICATION BETWEEN THE SCHOOL DISTRICT AND THE DEMOGRAPHER IS GOING TO BE REALLY IMPORTANT BECAUSE PEOPLE HERE HAVE THE HISTORICAL PERSPECTIVE, THEY UNDERSTAND THE COMMUNITIES, THEY UNDERSTAND THE FAMILIES, EVEN COMMUNICATION WITH OUR CAMPUS LEADERS, WHICH IS OFTENTIMES I THINK A MISSED OPPORTUNITY FOR DEMOGRAPHERS, BUT IT'S QUITE THE NORM.
THERE WAS A TIME WHEN DEMOGRAPHERS WOULD GO INTO SCHOOL DISTRICTS AND THEY WERE ALMOST ALWAYS SPOT ON, BUT THAT WAS A TIME WHEN WE DIDN'T HAVE AS MANY OTHER OPTIONS FOR SCHOOLS.
IT'S JUST GOING TO BE MORE IMPERATIVE THAT THERE IS A VERY CLOSE RELATIONSHIP WITH WHOEVER THIS IS GOING TO BE.
I THINK WHAT I'M REALLY EXCITED ABOUT IS THAT THIS IS REALLY GOING TO HAVE ONE PARTICULAR FOCUS RATHER THAN A DISTRICT-WIDE FOCUS.
>> WELL, I WAS GOING TO THROW IN, WE SHOULD DO A DISTRICT-WIDE BOOK.
ONLY BECAUSE OF MY PREVIOUS STATEMENT WHERE WE STILL HAVE SOME ELEMENTARIES THAT ARE UNDER CAPACITY, WHILE SOME ARE ALMOST BUSTING AT THE SCENES RIGHT NOW.
WE MAY HAVE TO DO THAT SOONER THAN BEFORE THIS IS DONE. I DON'T KNOW.
BUT I JUST WANT TO MAKE SURE THAT WE'RE NOT TELLING SIXTH GRADER, A, THAT YOU'RE GOING TO BE GOING TO THIS NEW ONE, BUT THEN, IN FACT, THEY'RE NOT BECAUSE DEMOGRAPHER WAS WRONG, AND THAT ACTUAL DEVELOPMENT DIDN'T EVEN GET BUILT, THOSE HOUSES DIDN'T EVEN COME IN.
I DON'T KNOW. I JUST WANT TO MAKE SURE THAT WE'RE [INAUDIBLE].
>> TRUSTEE WOODY, THAT'S OUR GOAL IS WORKING WITH DR. GUTIERREZ, WHO HAS EXTENSIVE EXPERIENCE IN THESE CIRCUMSTANCES, BUT ALSO SENDING THE REQUESTS FOR QUALIFICATIONS OUT, WE ARE ABLE TO SPECIFICALLY TARGET A DEMOGRAPHER WHO MEETS OUR NEEDS AS OPPOSED TO HIRING A DEMOGRAPHER BECAUSE THAT'S WHAT WE'VE DONE.
IT'S REALLY IMPORTANT AS WE BRING THIS FORWARD, WE FIND THE BEST DEMOGRAPHER WHO CAN FOCUS ON THIS PROCESS, BUT ALSO COMPARE IT TO THE DATA THAT WE HAVE FROM OUR CURRENT DEMOGRAPHER.
IF THE BOARD HAS SPECIFIC SUGGESTIONS THAT THEY ARE ASKING FOR THROUGH THE DEMOGRAPHER REPORT, IF WE COULD PLEASE SHARE THOSE WITH DR. GUTIERREZ, AND WE CAN INCLUDE THOSE WITHIN THE PARAMETERS FOR THE QUALIFICATIONS.
>> WELL, A COUPLE OF COMMENTS ON.
I KNOW IN SOME PARTS OF OUR DISTRICT AND MY AREA, WE'VE HAD A LOT OF THE STUDENT UNIVERSITY HOUSING, MORE OF OUR FAMILIES ARE DOUBLING AND TRIPLING UP, AND IF THE DEMOGRAPHERS CAN FIGURE OUT HOW TO FACTOR THAT IN.
ALSO I'VE ALWAYS BEEN LEERY OF DEMOGRAPHERS, BUT THE LAST ONE WE HAD SEEMED TO BE MORE ON TARGET THAN OTHERS.
BUT SOME OF THE APARTMENTS THAT HAVE BEEN BUILT IN THE EAST RIVERSIDE AREA WERE LUXURY FIVE YEARS AGO, AND THEY WERE TELLING US AS THOSE APARTMENTS GET OLDER, THEY WILL THEN ATTRACT THE FAMILIES WHERE WHEN THEY'RE FIRST BUILT, THEY DON'T WANT KIDS IN THOSE APARTMENT COMPLEXES.
SOME OF THEM TOLD ME THAT WHEN I VISITED.
I THINK IT'S CONSTANTLY CHANGING, LIKE YOU SAID.
PARTS OF THE DISTRICT ARE SO DIFFERENT.
WE'RE NOT SUBURBAN AND URBAN, WE'RE COMBINATION OF THREE RULES, SUBURBAN AND URBAN.
I THINK A FIRM THAT HAS A CLEAR UNDERSTANDING OF THE DYNAMICS OF OUR DISTRICT WOULD BE A PRIORITY FOR ME. THANK YOU.
>> MR. ALF, THANK YOU FOR IDENTIFYING THAT.
WE DON'T WANT TO PUT STUDENTS ON A BUS WHERE THEY PASS THE SCHOOL BECAUSE THAT HAPPENED A COUPLE OF YEARS AGO.
KIDS FROM RIVERSIDE MANTOPOS WERE DRIVEN OVER TO THE HORNS MEAT AREA FOR A LONG TIME, AND I'M LIKE, THAT MAKES NO SENSE, SO THANK YOU FOR IDENTIFYING THAT.
>> THANK YOU, SIR. OUR GOAL IS TO PROVIDE THE BEST SERVICE AND SUPPORT TO THE DISTRICT, AND THIS PROCESS WILL ALLOW US TO HIRE PROFESSIONALS THAT UNDERSTAND THAT.
THAT IS ALL I HAVE ON THIS INFORMATION ITEM.
MADAM SECRETARY, IF WE MAY MOVE FORWARD.
>> CAN I MAKE A COMMENT REAL QUICK? I DID WANT TO SAY I DO APPRECIATE ALL THE INFORMATION THAT YOU HAVE GIVEN US ON HIGH SCHOOL 2.
BEING THAT I LIVED WITHIN THAT AREA AND THAT COMMUNITY, A LOT OF OUR PARENTS ARE CONCERNED ABOUT EQUITY, THEY'RE CONCERNED THAT, IF THEIR KID ISN'T ATTENDING OUR DEL VALLEY HIGH SCHOOL, ARE THEY STILL GOING TO BE AFFORDED THE SAME AMENITIES AND EXPERIENCES.
[02:25:03]
I REALLY APPRECIATE ALL THE INFORMATION, AND EVEN TO PIGGYBACK OFF WHAT YOU SAID ABOUT HAVING THIS SECOND HIGH SCHOOL AND THAT ALLOWING PARENTS IN OUR COMMUNITY TO SEE THAT HAVE PULLED THEIR KIDS FROM THE DISTRICT TO GO TO SMALLER AREA SCHOOLS.I THINK THIS WILL BE A GREAT OPPORTUNITY TO BE, LIKE, WE HAVE A SCHOOL RIGHT HERE IN OUR COMMUNITY, AND YOU'RE NOT HAVING TO TRAVEL SO FAR TO GET YOUR HIGH SCHOOLERS TO SCHOOL BECAUSE I'VE NOTICED THAT THAT'S BEEN ONE OF THE THINGS THAT IN OUR COMMUNITY, WHAT HIGH SCHOOL PARENTS THAT PULLED THEIR KIDS FROM THE DISTRICT HAVE SAID, HIGH SCHOOL IS FAR AND IT'S OVERPOPULATED AND ALL THESE THINGS, SO I THINK THIS IS AWESOME AND I REALLY APPRECIATE ALL THE INFORMATION. THANK YOU.
>> THANK YOU, MA'AM FOR THAT. OUR GOAL IS TO PROVIDE THE INFORMATION, AND ONE THING THAT DR. GUTIERREZ HAS SHARED THAT I FIRMLY APPRECIATE, IS THAT HE WILL SUPPORT STAFF TO SHARE THE INFORMATION, SO THAT YOU WILL IDEALLY GET INFORMATION ABOUT HIGH SCHOOL TO EVERY MONTH IN A PRESENTATION, AND WE'LL CONTINUE TO MOVE FORWARD WORKING TOWARDS THE GOAL OF OPENING THAT SCHOOL, SO THANK YOU, AND THANK YOU MEMBERS OF THE BOARD FOR YOUR QUESTIONS THIS EVENING, MADAM SECRETARY.
NEXT ITEM ON THE AGENDA IS DEL VALLE ISD HIGH SCHOOL 2 AUSTIN ENERGY CONSTRUCTION COST.
[IV.K. Del Valle ISD High School 2 Austin Energy Construction Costs]
>> PART OF THE DISCUSSION EARLIER, WE TALKED ABOUT THE CONSTRUCTION COSTS AND THE TOTAL BUDGET FOR THE HIGH SCHOOL, NOTING THAT THE TOTAL BUDGET FOR THE HIGH SCHOOL DID NOT INCLUDE THE CONSTRUCTION COST FOR OFFSITE UTILITIES, AND SO IF WE LOOK AT IT FROM A HOMEOWNER STANDPOINT, WHEN YOU BUY YOUR HOME, IT COMES WITH ELECTRICITY, WATER, ETC.
IF YOU BUILD YOUR OWN HOME IN THE MIDDLE OF A FIELD, THEN YOU'RE GOING TO HAVE TO PAY FOR THE HOME BUILDING, BUT YOU ALSO HAVE TO PAY FOR THE WATER CONNECTION AND THE ELECTRICAL CONNECTION AND THE WASTEWATER CONNECTION.
THAT IS SIMILAR TO BUILDING HIGH SCHOOL 2.
WE UNDERSTAND THAT WE HAVE A GUARANTEED MAXIMUM PRICE FOR EVERYTHING THAT IS WITHIN THE HIGH SCHOOL FOOTPRINT, AND THE LAND FOR THE HIGH SCHOOL.
BUT WE ALSO HAVE THE RESPONSIBILITY TO AUSTIN ENERGY, CITY OF AUSTIN WATER, OTHER UTILITIES TO PAY FOR THOSE COSTS.
WHAT WE HAVE BEEN ABLE TO DO IS PART OF THE LAND PURCHASE IS NEGOTIATE AN AGREEMENT WITH WHISPER VALLEY, AND THAT AGREEMENT IS VERY PARTICULAR IN THE SENSE THAT WE ARE RESPONSIBLE FOR THE ELECTRICAL COST AND RELATED ENERGY COST ON THE DEL VALLE SITE.
INITIALLY, THE BOARD WAS PROVIDED WITH INFORMATION THAT THE NUMBER HAD CHANGED, AND SO WE DID PUT IN THE BOARD AGENDA UPDATE BASED ON A DESIGN MEETING FOR OCTOBER 9TH.
THAT WAS AS FAST AS WE CAN GET IT TO YOU.
THAT INFORMATION CHANGED BECAUSE OF THE TIMELINE OF THE AUSTIN ENERGY LETTER FROM AUGUST 2024.
THE ORIGINAL DESIGN SHOWED THAT WHISPER VALLEY AND I'LL GO TO THE BIG SPREADSHEET.
THIS IS THE FOOTPRINT OF THE SCHOOL.
THE RED LINE IS IN ESSENCE, THE RESPONSIBILITY OF WHISPER VALLEY, THE GREEN LINE IS RESPONSIBLE FOR DEL VALLE AND THE BLUE LINE IS RESPONSIBLE FOR DEL VALLE.
THERE ARE SOME ADDITIONAL COSTS ASSOCIATED WITH THE RED LINE TO GET ELECTRICITY ACROSS THE ROAD.
THAT IS A REALLY HIGH LEVEL BIG PICTURE ENGINEERING DISCUSSION.
THE REASON FOR THE CHANGE IN COSTS ARE THESE THREE POINTS AS WELL AS THE FOURTH BOX TO THE BOTTOM.
INITIALLY, WE HAD ANTICIPATED THE CONTRACTORS FROM WHISPER VALLEY TO COVER THE COSTS OF THE TRANSFORMERS.
THEY HAD A VERY CLEAR DISCUSSION WITH DEL VALLE STAFF INDICATING THOSE TRANSFORMERS ARE LOCATED ON DEL VALLE ISD PROPERTY.
WE THEN FOLLOWED UP WITH AUSTIN ENERGY.
WE ARE STILL IN DISCUSSION WITH AUSTIN ENERGY TO HAVE AUSTIN ENERGY WAIVE THE COST OF THE TRANSFORMERS.
THAT'S A HUGE COST THAT WE ARE ASKING THEM TO WAIVE.
WE ARE BASICALLY SAYING, AUSTIN ENERGY, WE'RE GOING TO BUY THE ELECTRICITY FROM YOU FOR THE NEXT 50 YEARS.
PLEASE DON'T CHARGE US FOR THE TRANSFORMERS.
THERE'S NOT A MECHANISM FOR THEM TO PROCESS THAT OUT OF THIS MONSTER SPREADSHEET HERE.
THIS SPREADSHEET SAYS, THIS IS HOW MUCH IT COSTS TO PUT ELECTRICITY TO HIGH SCHOOL 2.
TO GET ELECTRICITY FROM WHERE IT CURRENTLY IS, TO ALL OF THE PLACES THAT WE NEED ELECTRICITY IS $2.3 MILLION, BIG PICTURE NUMBER.
WHISPER VALLEY IS RESPONSIBLE FOR 1.5, WE ARE RESPONSIBLE FOR 780.
TONIGHT'S AGENDA ITEM HAS A TOTAL COST OF AN ADDITIONAL $200,000.
THE REASON FOR THAT IS SO THAT WE DO NOT IN THE FUTURE, HOLD UP THE AUSTIN ENERGY ELECTRICAL PROCESS IN THE EVENT THEY NEED AN ADDITIONAL $40,000, OR THERE'S AN ISSUE WITH AN EXTENSION.
I'LL DIRECT YOUR ATTENTION BACK TO THE DIAGRAM DRAWING.
THERE IS THE POTENTIAL THAT WHEN THEY START TO BUILD THE ACTUAL ELECTRICAL LINES, WE WILL NEED AN ADDITIONAL CONDUIT, A PULL BOX, ADDITIONAL TRANSFORMER TO MAKE SURE THAT THE POWER DESIGN MEETS THE GUIDELINES.
[02:30:03]
YOU'LL NOTICE THAT ON THE NORTHERN EDGE OF THE PROPERTY, ALL OF OUR POWER IS COMING IN ON THE SOUTH EDGE.YOU DON'T SEE ANY GREEN ON THE NORTH AREA OF THE PROPERTY.
IT IS POTENTIAL THAT AUSTIN ENERGY, AS THEY CONTINUE TO THE DESIGN PROCESS, WILL COME BACK AND SAY, DEL VALLE, YOU REALLY NEED TO ADD ONE MORE POWER LOOP, WHICH IS IDENTIFIED AS THOSE SMALL LITTLE GREEN LINES, YOU MAY NEED TO ADD A POWER LOOP TO THE NORTH SIDE OF THE SCHOOL ZONE.
IF THAT IS THE CASE, THAT IS THE REASON THAT THE CURRENT COST POINT IS $779,646.79.
YOU'LL NOTICE THAT YOUR BOARD AGENDA WHEN WE GET TO THE ACTION ITEM, THAT COST INCLUDES AN ADDITIONAL $200,000, WHICH IS A INDUSTRY STANDARD 25% UNKNOWN CONTINGENCY.
IF THE BOARD WOULD LIKE TO APPROVE THAT, THEN IT PREVENTS US FROM SLOWING THE CONSTRUCTION PROCESS DOWN.
IN THE EVENT AUSTIN ENERGY'S TOTAL COMES IN AT 779,000, WE WILL NOT PAY THE ADDITIONAL COST.
OUR GOAL IS TO CONTINUE TO NEGOTIATE WITH AUSTIN ENERGY TO DEVELOP A LOWER COST.
ONE ITEM OF NOTE, IS THAT, THESE FEES ARE PAID BY ACH, SO WE DON'T PAY ANY FEE TO AUSTIN ENERGY UNTIL WE GET A CERTIFIED LETTER, IDENTIFYING OUR COST.
WE WORK WITH THE FINANCE DEPARTMENT TO ELECTRONICALLY PAY AUSTIN ENERGY, AND THAT WAY, WE DON'T HAVE A MISSTEP IN PAYING THEM OVERAGE, AND THEN THEY POTENTIALLY WOULD HOLD ON TO THOSE FUNDS.
OUR GOAL IS TO KNOW EXACTLY WHAT WE'RE PAYING FOR FOR THE ELECTRICAL COST, AND THEN PROCEED.
ANY QUESTIONS IN REGARDS TO THE AUSTIN ENERGY COST FOR HIGH SCHOOL 2?
>> THANK YOU FOR THIS PRESENTATION.
MY FIRST REQUEST IS GOING TO BE.
CAN THIS BE MADE A LITTLE BIT BIGGER BECAUSE EVEN IT'S JUST DIFFICULT TO SEE?
>> WOULD IT HELP IF WE PRINTED THEM ON THE ACTUAL DESIGN LAYOUT? THESE ARE DESIGN LAYOUTS FROM AUSTIN ENERGY AND THEY ACTUALLY SHOULD BE PRINTED ON TWO FOOT BY THREE FOOT SHEET IN ORDER TO SEE THEM APPROPRIATELY.
>> WE'LL DISCUSS THAT DETAIL LATER.
AT THIS POINT, THEY'RE JUST SO SMALL, LIKE EVEN TRYING TO READ THE LEGEND ON IT IS DIFFICULT.
YES, THAT MAY BE, BUT I DON'T WANT TO SAY THAT RIGHT NOW, SO WE'LL DISCUSS THAT LATER. THANK YOU FOR THAT, THOUGH.
CAN YOU GO BACK TO THE CITY OF AUSTIN AUGUST 2024 LETTER BECAUSE I DIDN'T GET THAT.
DID YOU SEE THAT? WHAT IS THAT ABOUT?
>> THAT IS THE LETTER THAT'S WITHIN THE BOARD PACKET.
>> IS IT WITHIN THE WEEKLY BOARD QUESTIONS?
>> I DON'T KNOW, BUT I DIDN'T REVIEW ALL OF IT, AND I DEPENDED ON THIS. WHAT DOES THAT SAY?
>> THIS IS THE LETTER INDICATING THAT THESE ARE THE DESIGN GUIDELINES FOR THE AUSTIN ENERGY PLAN.
IT [NOISE] SAYS EXACTLY WHAT POWER WE WERE RECEIVING.
FOR EXAMPLE, ITEM 1, SERVICE WILL BE THREE PHASE, FOUR WIRE 277480 VOLTS IN ACCORDANCE WITH CITY OF AUSTIN UTILITY CRITERIA.
THOSE CRITERIA IDENTIFY WHAT IS ON THIS DESIGN.
>> I KNOW YOU TOUCHED ON IT, BUT THEN I DIDN'T CATCH IT.
WHY IS IT THAT THE TRANSFORMER COSTS WEREN'T RELATED IN THIS? WHO DID WE THINK WAS GOING TO PAY FOR THAT?
>> INITIALLY, WE HAD ANTICIPATED WHISPER VALLEY TO PAY FOR IT.
WE HAD REQUESTED THAT PROCESS.
WHEN WE HAD THE DESIGN MEETING ON OCTOBER 9TH AND WE PROVIDED THE UPDATED BOARD AGENDA, THAT IS WHEN WE RECEIVED THE NOTIFICATION THROUGH OUR DESIGN ENGINEER THAT THE TRANSFORMERS ARE THE DISTRICT'S RESPONSIBILITY AND WE CANNOT PASS THAT FORWARD TO WHISPER VALLEY.
WE MET WITH THE WHISPER VALLEY STAFF, WE MET WITH THE ENGINEER INTERNALLY, AND WE UPDATED AS QUICKLY AS WE COULD THE BOARD AGENDA TO REFLECT THE CHANGE EFFECTIVE OF OCTOBER 9TH DESIGN MEETING.
ON ONE OF THEM, IT SAYS WE'RE GOING TO MOVE THE ELECTRIC POLES FROM ONE SIDE OF THE ROAD TO THE OTHER.
>> OUR GOAL AS A DISTRICT IS NOT TO HAVE UTILITIES ON THE DISTRICT PROPERTY.
IF WE CAN KEEP THE UTILITY POLES OFF OF THE DISTRICT PROPERTY, IT PREVENTS UTILITY TRUCKS FROM DRIVING OVER THE SIDEWALKS ON THE DISTRICT PROPERTY AND BREAKING THEM, IT KEEPS THE UTILITY TRUCKS ON THE OTHER SIDE OF THE ROAD, AND IT ALLOWS THE DISTRICT TO UTILIZE THAT SPACE AS OPEN GREEN SPACE.
THAT IS ONE OF THE REASONS WE ALSO WANT TO MOVE THE UTILITY POLES TO THE WHISPER VALLEY SIDE, WHICH IS WHERE WE'VE HAD EXTENSIVE DISCUSSION THAT THE RED LOOP GOES ON WHISPER VALLEY SIDE, NOT THE DEL VALLE SIDE.
>> ACTUALLY, DR. GUTIERREZ, I'M NOT TRYING TO PUT YOU ON.
ARE YOU COMFORTABLE WITH THIS? YOU'VE HAD ABOUT AS MUCH TIME TO LOOK AT IT AS WE HAVE.
[02:35:01]
I FEEL SO. IS THIS SOMETHING THAT IS IN LINE WITH WHAT YOU'RE THINKING?>> YES. WE'VE HAD EXTENSIVE CONVERSATION OVER THE LAST SEVERAL WEEKS AND THIS MORNING DURING CABINET AS WELL.
NOT PARTICULARLY FOR THIS ITEM, BUT DO WE HAVE A LIST OF WHAT WE EXPECT WHISPER VALLEY TO COVER, VERSUS WHAT WE'RE COVERING, OR IS THIS LIKE THE ONLY THING THAT, "HEY, WE'RE NOT PAYING FOR THIS, ALL GOT TO FIGURE IT OUT?"
>> WHAT WHISPER VALLEY IS RESPONSIBLE FOR ARE THE UTILITIES TO THE EXTERIOR OF THE PROPERTY.
THERE IS NOT A FISCAL IMPLICATION FOR THAT COST BECAUSE THOSE COSTS COME FROM THIRD PARTIES.
WHISPER VALLEY IS RESPONSIBLE FOR THE EXTERIOR ROADS, THE EXTERIOR UTILITIES, INCLUDING WASTEWATER, WATER, ELECTRICAL.
THE REASON THERE IS NOT AN IDENTIFIED COST IS BECAUSE THOSE ITEMS ARE STILL IN PERMIT PROCESS.
THE ELECTRICAL COST HAVE BEEN PROPOSED BY AUSTIN ENERGY BECAUSE THEY ARE IN PHASE 1 OF THE CONSTRUCTION, AND SO WE HAVE A LIST THAT THEY ARE RESPONSIBLE FOR, WHICH ARE THREE SIGNIFICANT ITEMS PLUS THE ROADS.
UTILITIES, INCLUDING WATER, ELECTRIC, WASTEWATER, ROADS TO MEET THE CITY OF AUSTIN STANDARD AND THEN PASS OVER TO TRAVIS COUNTY STANDARD.
>> FOR THE UTILITIES, THIS IS WITH THE CITY OF AUSTIN, THE WATER IS GOING TO ALSO BE WITH THE CITY OF AUSTIN?
>> THE WATER IS EXPECTED TO BE WITH THE CITY OF AUSTIN.
>> GOOD. WE DON'T HAVE THE ISSUES THAT PLACES ARE HAVING.
CAN WE JUST GET THAT LIST ON OUR FRIDAY BOARD UPDATE?
>> THE UTILITIES, AND WE CAN ALSO RESEND THE CLUB 120 LAND DEAL THAT SPECIFIES THOSE ITEMS THAT WHISPER VALLEY WOULD BE PROVIDING.
WE HAD PREVIOUSLY PROVIDED THAT IN THE FRIDAY BOARD UPDATES, BUT WE WILL PROVIDE IT AS PART OF THE LAND DEAL WHEN WE PURCHASE THE LAND, WHAT THEY ARE RESPONSIBLE FOR, WHICH WERE ROADS PLUS THE THREE UTILITIES.
>> THAT'S A LOT TO READ. IT WAS CONFUSING, SO I WAS JUST LIKE, "WHAT DOES ALL THIS MEAN?" BUT, THAT MAKES MORE SENSE IF I JUST GET JUST THE LIST INSTEAD OF HAVING TO GO THROUGH THAT WHOLE DOCUMENT.
>> YES, MA'AM. IN FACT, I'LL HAVE ONE OF OUR PROJECT MANAGERS REACH OUT TO THE WHISPER VALLEY CONTACT TOMORROW, SO THAT WE CAN HAVE IT ON WHISPER VALLEY LETTERHEAD, SO THAT WE ARE RECEIVING THAT INFORMATION FROM WHISPER VALLEY DIRECTLY.
>> I WAS JUST GOING TO MENTION A COMMENT.
MR. CHARLES, YOU HAD SAID THAT THAT LETTER WAS PROVIDED TO US.
IT'S NOT IN THE AGENDA PACKET, BUT I DID FIND IT ON FRIDAY'S E-MAIL, SO I SAW YOUR FACE, BUT MY GUESS IT WAS PROVIDED JUST NOT IN THIS PACKET.
>> I APPRECIATE THAT CLARIFICATION AND AGAIN, IN THE TRANSITION, I DO APPRECIATE THE EFFORTS OF MS. ACOSTA, AND IT IS POSSIBLE THAT FILE DID NOT GET LOADED, BUT SHE HAS DONE AN OUTSTANDING JOB OF MAKING THIS LAST MINUTE ADJUSTMENT, AND I APPRECIATE THE BOARD'S PATIENCE WITH THE LAST MINUTE ADJUSTMENT FROM THE MEETING ON OCTOBER 9TH.
>> I'D LIKE TO COMMEND YOU ALL.
BECAUSE WE DID GET THE FIRST ROUND OF INFORMATION IN THE FRIDAY THE WEEKLY BOARD UP DATE ON OCTOBER 4TH, YOU GAVE US THE UPDATED WHERE THE LETTER LINK WAS OCTOBER 11TH, AND SO APPRECIATE YOU HAVE GIVEN US A LOT OF INFORMATION BEFORE THE BOARD MEETING, SO SEVERAL WEEKS IN ADVANCE.
I KNOW WHEN THERE'S ALMOST ANYTHING BUT ESPECIALLY BUILDING, IT'S CONSTANTLY BEING UPDATED, SO APPRECIATE ALL THAT.
THANK YOU. YOU CAN ENLARGE IT ONLINE.
IF YOU LOOK, CLICK ON THE LINKS ONLINE FROM OUR WEEKLY BOARD UPDATES, YOU CAN ENLARGE IT.
>> IT WAS REGARDING THE POLLS.
IS THAT SOMETHING THAT YOU HAVE TO CONFIRM WITH WHISPER VALLEY OR ARE THEY'RE FINE WITH IT BEING MOVED OVER TO THEIR LAND AND THEY'RE GOOD WITH THAT, OR HOW DOES THAT WORK?
>> THAT IS THE DESIGN DIRECTIVE WE AGREED TO WITH THE CITY OF AUSTIN.
>> WHISPER DATA CAN'T BE LIKE, "NO, WE DON'T BRING THAT OVER HERE." HOW DOES THAT WORK?
>> THAT IS THE DESIGN GUIDELINES WE'VE AGREED TO WITH THE CITY OF AUSTIN AUSTIN ENERGY, AND THAT IS HOW WE ANTICIPATE MOVING FORWARD.
[NOISE] THEY ARE REALLY GOOD PARTNERS, BUT THEY ALSO UNDERSTAND THERE ARE CERTAIN THINGS WE DO NOT WANT TO INCLUDE WITHIN THE SCHOOL FOOTPRINT.
THEY'VE BEEN REALLY GOOD PARTNERS, AND THAT IS THE DESIGN DIRECTIVE THAT OUR DESIGNER RECEIVED AND HE STAMPED IT, AND OUR ENGINEER IS AWARE OF THAT, THEIR ENGINEERS ARE AWARE OF IT.
WHILE THERE IS SOME QUESTION IN DISCUSSION, WE HAVE BEEN VERY FIRM, OUR CONSTRUCTION PROJECT MANAGER HAS BEEN VERY FIRM WITH WE ARE OUTSIDE THE SCHOOL'S FOOTPRINT FOR THE MAJOR ELECTRICAL.
EVEN THOUGH IT'S UNDERGROUND, WE STILL WANT TO BE OUTSIDE THE FOOTPRINT.
>> I HAVE ONE QUESTION ASKING YOU.
[02:40:04]
SORRY. [LAUGHTER] IN THE PAST FOUR YEARS, WE'VE HAD A LOT OF WATER ISSUES IN THAT AREA WHEN WE HAVE FREEZES.ARE WE PREPARED FOR THAT IN THAT AREA? BECAUSE I BELIEVE WE'RE FORTUNATE AT THIS CAMPUS, WE'VE BEEN OKAY.
BUT FROM PAST YEARS, THAT AREA HAS BEEN IMPACTED DRASTICALLY.
ARE WE PREPARED FOR THAT TYPE OF SITUATION?
>> TRUSTEE, WOODY'S QUESTION EARLIER.
THIS WATER SHOULD BE PROVIDED BY THE CITY OF AUSTIN, AND THEY ARE REQUIRED TO PROVIDE A CERTAIN LEVEL OF CARE.
THE WATER ISSUES THAT WE'VE EXPERIENCED AT HORNSBY AND BAILEY, THAT WATER PROVIDER IS A DIFFERENT WATER PROVIDER, AND IN PROFESSIONAL COURTESY, I'M NOT GOING TO SAY WHO THEY ARE.
WE CAN PROVIDE THAT INFORMATION IN THE WEEKLY BOARD UPDATE, IF YOU WOULD LIKE THAT INFORMATION, BUT THEY WILL PROVIDE WATER FROM THE CITY OF AUSTIN AND THEY ARE REQUIRED TO HAVE A DIFFERENT LEVEL OF STANDARD, AND WE ARE CONFIDENT THAT THE SCHOOL WILL BE BUILT IN ITS CAPACITY TO HANDLE THE NEXT FREEZOTOPIA.
>> THE NEXT ITEM ON THE AGENDA IS REPORT OF SCHOOL BOARD MEMBER TRAINING HOURS.
[IV.L. Report of School Board Member Training Hours]
UNDER STATE BOARD OF EDUCATION RULE, COMPLETING, REQUIRED CONTINUING EDUCATION, EACH YEAR OF SERVICE IS A BASIC OBLIGATION, EXPECTATION OF ANY SITTING BOARD MEMBER.AS PRESIDING OFFICER OF THE BOARD, I'M REQUIRED TO ANNOUNCE THE NAME OF EACH MEMBER WHO HAS COMPLETED THE REQUIRED CONTINUING EDUCATION, HAS EXCEEDED THE REQUIRED CONTINUING EDUCATION AND IS DEFICIENT IN MEETING THE REQUIRED CONTINUING EDUCATION.
THE REQUIREMENTS FOR TRAINING ARE MEASURED AS OF THE FIRST ANNIVERSARY OF THE DATE OF THE TRUSTEES ELECTION OR APPOINTMENT OR TWO YEAR ANNIVERSARY OF HIS OR HER PREVIOUS TRAINING AS APPLICABLE.
THERE ARE EIGHT TRAINING AREAS FOR BOARD MEMBER CONTINUING EDUCATION.
LOCAL DISTRICT ORIENTATION. TWO, ORIENTATION TO THE TEXAS EDUCATION CODE.
THREE, POST LEGISLATIVE DATE TO THE TEXAS EDUCATION CODE.
FIVE, ADDITIONAL CONTINUING EDUCATION.
SIX, EVALUATING STUDENT ACADEMIC PERFORMANCE AND SETTING GOALS.
SEVEN, IDENTIFYING AND REPORTING ABUSE, TRAFFICKING, AND OTHER MALTREATMENT CHILDREN.
TO THE EXTENT APPLICABLE TO EACH BOARD MEMBER, I WILL ANNOUNCE THE COMPLETION OR DEFICIENCY AS TO REQUIRED TRAINING.
FOR MEMBERS WHO STILL HAVE TIME REMAINING TO COMPLETE REQUIRED TRAINING, I WILL ANNOUNCE THOSE BOARD MEMBERS WHO HAVE SCHEDULED TIMELY TRAINING AND THOSE WHO HAVE NOT YET SCHEDULED THE TRAINING.
AT THE CONCLUSION OF THIS ANNOUNCEMENT, I WILL ANNOUNCE ANY BOARD MEMBERS TRAINING IN EXCESS OF THE EDUCATION REQUIREMENT.
ONE NEW BOARD MEMBER WAS REQUIRED AND HAS COMPLETED THE LOCAL DISTRICT ORIENTATION TRAINING FOR THE TIME PERIOD COVERED BY THIS ANNOUNCEMENT, CHANTE WRIGHT-HAYWOOD.
ONE NEW BOARD MEMBER WAS REQUIRED AND HAS COMPLETED THE ORIENTATION TO THE TEXAS EDUCATION CODE TRAINING FOR THE TIME PERIOD COVERED BY THIS ANNOUNCEMENT, CHANTE WRIGHT-HAYWOOD.
THE FOLLOWING BOARD MEMBERS WERE NOT REQUIRED TO COMPLETE THE POST LEGISLATIVE UPDATE TO THE TEXAS EDUCATION CODE TRAINING FOR THE TIME PERIOD COVERED BY THIS ANNOUNCEMENT.
CHANTE WRIGHT-HAYWOOD, ANN HEUBERGER, DAMIAN PANTOJA, DARLA WEGNER, ELVIA GUADIAN, MATT WORTHINGTON, SHAIRA RAMZANALI, SUSANNA LEDESMA WOODY, RICHARD RENDON.
THE FOLLOWING BOARD MEMBERS HAVE COMPLETED THE ANNUAL TEAM BUILDING TRAINING, CHANTE WRIGHT-HAYWOOD, ANN HEUBERGER, DAMIAN PANTOJA, DARLA WEGNER, ELVIA WADI, MATT WORTHINGTON, SHAIRA RAMZANALI, SUSANNA LEDESMA WOODY.
THE FOLLOWING BOARD MEMBERS ARE DEFICIENT IN ATTENDING THE ANNUAL TEAM BUILDING TRAINING, RICHARD RENDON.
THE FOLLOWING BOARD MEMBERS HAVE COMPLETED THE BIENNIAL TRAINING ON EVALUATING STUDENT ACADEMIC PERFORMANCE AND SETTING GOALS, CHANTE WRIGHT-HAYWOOD, ANN HEUBERGER, DAMIAN PANTOJA, DARLA WEGNER, ELVIA GUADIAN, MATT WORTHINGTON, SHAIRA RAMZANALI, SUSANNA LEDESMA WOODY.
THE FOLLOWING BOARD MEMBERS ARE DEFICIENT IN MEETING THEIR REQUIRED BIANNUAL TRAINING ON EVALUATING STUDENT ACADEMIC PERFORMANCE AND SETTING GOALS, RICHARD RENDON.
THE FOLLOWING BOARD MEMBERS HAVE COMPLETED THE BI-ANNUAL TRAINING ON IDENTIFYING AND REPORTING ABUSE, TRAFFICKING, AND OTHER MALTREATMENT OF CHILDREN, CHANTE WRIGHT-HAYWOOD, ANN HEUBERGER, DAMIAN PANTOJA, DARLA WEGNER, ELVIA GUADIAN, MATT WORTHINGTON, SHAIRA RAMZANALI, SUSANNA LEDESMA WOODY.
THE FOLLOWING BOARD MEMBERS ARE DEFICIENT IN MEETING THEIR REQUIRED BI-ANNUAL TRAINING ON IDENTIFYING AND REPORTING ABUSE, TRAFFICKING, AND OTHER MALTREATMENT OF CHILDREN, RICHARD RENDON.
THE FOLLOWING BOARD MEMBERS HAVE COMPLETED THE BIENNIAL TRAINING ON SCHOOL SAFETY, CHANTE WRIGHT-HAYWOOD, ANN HEUBERGER,
[02:45:03]
DAMIAN PANTOJA, DARLA WEGNER, ELVIA GUADIAN, MATT WORTHINGTON, SHAIRA RAMZANALI, SUSANNA LEDESMA WOODY.THE FOLLOWING BOARD MEMBERS ARE DEFICIENT IN MEETING THE REQUIRED BI-ANNUAL TRAINING ON SCHOOL SAFETY, RICHARD RENDON.
THE FOLLOWING BOARD MEMBERS HAVE COMPLETED THE ADDITIONAL CONTINUING EDUCATION REQUIREMENTS, CHANTE WRIGHT-HAYWOOD, ANN HEUBERGER, DAMIAN PANTOJA, DARLA WEGNER, ELVIA GUADIAN, MATT WORTHINGTON, SHAIRA RAMZANALI, SUSANNA LEDESMA WOODY.
CHANTE WRIGHT-HAYWOOD EXCEEDED THE REQUIRED AMOUNT OF CONTINUING EDUCATION TRAINING BY 11.5 ADDITIONAL HOURS.
ANN HEUBERGER EXCEEDED THE REQUIRED AMOUNT OF CONTINUING EDUCATION TRAINING BY 31 ADDITIONAL HOURS.
DAMIAN PANTOJA EXCEEDED THE REQUIRED AMOUNT OF CONTINUING EDUCATION BY 35 ADDITIONAL HOURS.
DARLA WEGNER EXCEEDED THE REQUIRED AMOUNT OF CONTINUING EDUCATION TRAINING BY 18.5 ADDITIONAL HOURS.
ELVIA GUADIAN EXCEEDED THE REQUIRED AMOUNT OF CONTINUING EDUCATION TRAINING BY 48.75 ADDITIONAL HOURS.
MATT WORTHINGTON EXCEEDED THE REQUIRED AMOUNT OF CONTINUING EDUCATION TRAINING BY 26.5 ADDITIONAL HOURS.
SHAIRA RAMZANALI EXCEEDED THE REQUIRED AMOUNT OF CONTINUING EDUCATION TRAINING BY 26.5 ADDITIONAL HOURS.
SUSANNA LEDESMA WOODY EXCEEDED THE REQUIRED AMOUNT OF CONTINUING EDUCATION TRAINING BY 31 ADDITIONAL HOURS.
THE FOLLOWING BOARD MEMBERS ARE DEFICIENT IN MEETING THE ADDITIONAL CONTINUING EDUCATION REQUIREMENTS, RICHARD RENDON.
THAT CONCLUDES THIS ITEM ON THE AGENDA.
THE NEXT ITEM ON THE AGENDA IS OUR MONTHLY FINANCIAL REPORT,
[IV.M. Monthly Financial Reports]
AND MS. JENNIFER WILL SHOW THAT.>> GOOD EVENING, BOARD MEMBERS, DR. GUTIERREZ, AND COMMUNITY.
THE BUSINESS OFFICE PREPARES MONTHLY FINANCIAL REPORTS AVAILABLE EACH MONTH AND THE BOARD REGULAR MEETING.
THIS EVENING, WE'LL BE GOING OVER THE MONTHLY FINANCIAL REPORTS TO INCLUDE THE INVESTMENT REPORT, TAX OFFICE REPORT, BUDGET REPORT, BUDGET REPORT BY OBJECT, FUND BALANCE REPORT, AND A FINANCIAL UPDATE.
IN OUR FIRST ONE, WE HAVE OUR INVESTMENT REPORT FOR SEPTEMBER OF 2024 WITH OUR PORTFOLIO SUMMARY COMING IN A LITTLE OVER 4.75 ON THE WEIGHTED AVERAGE MATURITY ON THE YIELD.
OUR SEPTEMBER INTEREST TOOK IN 1,175,024, BRINGING OUR FISCAL YEAR TO DATE TOTAL AT $4,187,175.
OUR TAX OFFICE REPORT FOR SEPTEMBER OF 2024 NETTED A TAX COLLECTION OF $1,116,081.81. SORRY.
>> ONE MILLION, ONE HUNDRED AND SIXTEEN THOUSAND, AND EIGHTY ONE AND EIGHTY ONE CENTS.
THIS IS THE LAST MONTH OF THE FISCAL YEAR FOR TRAVIS COUNTY TAX.
NEXT MONTH, WHEN THE REPORT COMES IN OCTOBER, THAT WILL BE THE BEGINNING OF THEIR FISCAL YEAR.
THE NEXT REPORT WE HAVE HERE IS FOR THEIR FISCAL YEAR THAT'S ENDING THIS MONTH.
THE NET TAX COLLECTIONS ARE AT $138, 600,229.50.
OUR BUDGET REPORT, WHICH IS BY OBJECT, WHICH IS HOW THE BOARD APPROVES.
THE BUDGET IS SHOWING THAT WE ARE APPROXIMATELY AT 25.51% SPENT FOR THREE MONTHS INTO OUR FISCAL YEAR, WHICH IS COMING OUT TO APPROXIMATELY $11,600 PER MONTH ON EXPENSES.
THIS IS THE SAME AMOUNTS THAT WE SEE HERE, THE 25.51%, BUT BROKEN OUT NOW BY OBJECT CODE, FISCAL YEAR TO DATE FOR THESE THREE MONTHS OF EXPENDITURES ARE COMING IN AT $35,756,077.68.
[02:50:09]
THE FUND BALANCE REPORT AS OF SEPTEMBER 30TH OF 24, WHICH IS GOING TO BE AS OF THE LAST AMOUNT THAT WAS PRESENTED LAST MONTH, IS SHOWING THAT WE HAVE AN EXCESS OF $153,556 BETWEEN OUR REVENUE EXPENSES THAT WE CURRENTLY HAVE BUDGETED.THEN THE LAST THING THAT WE HAVE HERE IS OUR GENERAL FUND BUDGET UPDATE, JUST AN INFORMATIONAL ITEM THAT LATER ON, YOU'LL HAVE AN ACTION ITEM FOR BUDGET AMENDMENT NUMBER 3, WHICH IS GOING TO BE BASICALLY A TRANSFER FROM FUNCTION 11 TO 13, BUT WILL HAVE NO COST EFFECT ON THE OVERALL BUDGET.
IT WILL REMAIN WITH REVENUE AT 140,308,505, AND OUR EXPENDITURES OF 14,154,949 FOR A NET SURPLUS OF $153,556.
>>IT WAS PART OF THE PRESENTATION.
>> NEXT ITEM ON THE AGENDA IS DISCUSSION OF UPCOMING WORKSHOP TOPICS.
[V.A. Discussion of upcoming Board Workshop topics]
I KNOW VICE PRESIDENT WORTHINGTON WAS GOING TO PRESENT, AND BASICALLY, IT WAS JUST TO GET A TAKE ON HOW MANY WORKSHOPS YOU WANTED OR HOW YOU WANTED TO GO ABOUT THIS.>> DID WE GET THE RESULTS FROM THIS?
>> I HAVE IT. IT WAS SENT TO ME LIKE LAST MINUTE.
I GET AN EMAIL, SO I'LL READ THEM TO YOU AND I CAN FORWARD THEM LATER TO EVERYBODY.
THIS WAS JUST WITHIN THE TRANSITION AND ME HAVING TO STEP UP, IT WASN'T.
>> I DID NOTICE THAT SOME OF THEM COULD BE COMBINED FOR SURE.
HOW DO WE WANT TO DO THIS? DO WE WANT TO PROVIDE FEEDBACK FIRST AND THEN COME BACK.
>> LET ME JUST GO THROUGH IT IN RESPONSE.
THERE WERE ONLY FOUR BOARD MEMBERS THAT SUBMITTED VOTES.
STARTING IN THE ORDER OF HOW THEY WERE RANKED AND THE IMPORTANCE, IT WAS STARS ACCOUNTABILITY TESTING SCORES AND RATINGS FOLDER VALE ISD.
TAX RATES, GOLDEN PENNIES, NEW BOND OPTIONS, AND TIMELINE TIMELINE, SAFETY AND SECURITY FUTURE PLAN OPTIONS, AND AND PORTABLE UTILIZATION, SUPERINTENDENT GOALS, FACILITY ASSESSMENTS, EARLY COLLEGE HIGH SCHOOL, CHILD DEVELOPMENT CENTERS, BOARD OPERATING PROCEDURES, ENGAGEMENT SURVEY RESULTS, AND NEXT STEPS, AFFORDABLE HOUSING OPTIONS.
WE CAN CERTAINLY COMBINE SOME OF THEM, AND DO YOU ALL WANT TO? I THINK WHAT MATT WAS LOOKING AT WAS, DO WE WANT TO DO MAYBE ONE A MONTH AND COMBINE LIKE TWO OF THEM TOGETHER? THOSE THAT CAN GO TOGETHER AND THOSE OUT IN ONE EVENING OR ONE DAY.
WE CAN CERTAINLY HAVE YOU KNOW WHAT ARE YOUR IDEAS AND WE CAN START WITH YOU.
SUSANNA ON WHAT YOUR IDEA IS OR WHAT YOU WOULD LIKE?
>> I THINK THAT THE BOND AND THE HIGH SCHOOL AND THE FEASIBILITY ONE.
I THINK THOSE ALL CAN BE COMBINED INTO ONE BECAUSE THEY ALL TO ME, THEY ALL JUST MESH WELL TOGETHER.
I THINK FOR ME, THE SARS ACCOUNTABILITY, I THINK THAT I PREFER THAT WE FOCUS STRICTLY ON THAT BECAUSE THERE'S SO MUCH THERE, NOT JUST REVIEWING IT, UNDERSTANDING IT, BUT ALSO IN DETAIL, WHAT IS THE PLAN THAT THE DISTRICT HAS GOING FORWARD.
THEN THE SUPERINTENDENT GOALS, OBVIOUSLY, WE NEED TO GET THOSE DONE BECAUSE NOW WE HAVE A SUPERINTENDENT, THEY CAN PROVIDE FEEDBACK.
THOSE TO ME ARE, I THINK THOSE WERE LIKE THE TOP FOUR OR SOMETHING?
>> WHAT WOULD YOU LIKE TO DO ONE WORKSHOP A MONTH AND COMBINE SOME OF THEM?
[02:55:01]
>> WELL, I THINK THAT BECAUSE WE ARE TRANSITIONING HOW WE OPERATE AS A BOARD, WE MAY ALSO HAVE DIFFERENT WORKSHOPS IN THE FUTURE TO COINCIDE WITH AGENDA ITEMS AND ALL THAT OTHER STUFF.
I DON'T REALLY KNOW WHAT THAT LOOKS LIKE RIGHT NOW.
BUT HAVING ONE A MONTH IS GOOD FOR ME RIGHT NOW, TWO MONTH WOULD BE BETTER JUST TO GET ALL THESE THINGS KNOCKED OUT, BUT IT'S UP TO THE BOARD.
>> I WAS JUST GOING TO GO DOWN THE LINE.
>> I KNOWN SECOND HIGH SCHOOL WASN'T ON THAT, AND THAT WAS A BIG DISCUSSION TONIGHT ABOUT HAVING THE SECOND HIGH SCHOOL, WHICH SEEMS TO BE QUITE A PRIORITY, BUT I AGREE ONE OF OUR BOARD'S FOCUS IS SUPPOSED TO BE ON STUDENT ACHIEVEMENT, AND WE'VE NOT DISCUSSED THAT MUCH AT ALL.
VERY SMALL PERCENTAGE OF OUR BOARD MEETINGS HAVE BEEN ON THAT.
I THINK THAT HAS TO BE A TOP PRIORITY.
>> I THINK ONE OF THE THINGS AS WE MOVE FORWARD THAT IS GOING TO BE A FOCUS AT BOARD MEETINGS IS STUDENT ACHIEVEMENT, UPDATES ON DATA AS WE PROGRESS.
NOW WE'VE HAD BEGINNING OF THE YEAR DATA, AND WE'RE ALREADY AT THE END OF OCTOBER.
I DON'T KNOW IF THAT MAY BE TOO LATE, BUT AS WE GET MIDDLE OF THE YEAR DATA, WHAT I EXPECT IS THAT DATA IN AN OPEN, VERY TRANSPARENT WAY IS PRESENTED TO THE BOARD THROUGHOUT THE SCHOOL YEAR.
BUT IN ADDITION TO THAT, THE ACCOUNTABILITY SYSTEM IS VERY COMPLEX, VERY HARD TO UNDERSTAND.
I THINK THERE'S GOT TO BE AN OPPORTUNITY JUST FOR THAT FOCUS ON STAR AND ACCOUNTABILITY SO THAT YOU ALL HAVE A GOOD GRASP ON WHAT THE ACCOUNTABILITY SYSTEM IS AND WHAT IT'S GOING TO TAKE TO GET US TO WHERE WE WANT TO BE AT A BE OR BETTER.
I'D LIKE TO TAKE THAT FEEDBACK THAT WE HAVE AND CATEGORIZE AS I WAS THINKING THROUGH SOME OF THOSE OPTIONS.
I STARTED TO JUST IN MY MIND, CATEGORIZE SOME OF THEM AND LUMP THEM INTO ONE MEETING BECAUSE I THINK IN ONE WORKSHOP, WE COULD CERTAINLY COVER TWO, THREE, MAYBE EVEN FOUR OF THE TOPICS, AND I CAN CERTAINLY WORK WITH THE TEAM AND SEND SOME OPTIONS, MAYBE ONCE A MONTH OR TWICE A MONTH.
THERE'S A LOT OF WORK TO BE DONE.
I THINK WE ALL REALIZE THAT THERE'S GOING TO BE A NEED FOR MORE MEETINGS AS THIS IS A TRANSITION YEAR AS WELL.
BUT I'D LIKE TO TAKE THAT OPPORTUNITY TO CATEGORIZE THESE AND ROLL OUT A POSSIBLE CALENDAR OPTION TO THE BOARD AFTER TAKING THE FEEDBACK THAT WAS SENT VIA THE FORM, BUT ALSO THE FEEDBACK THAT WE'RE GETTING HERE.
>> YEAH. FOR THE STARS AND ACCOUNTABILITY, WOULD WE BE ABLE TO DO THAT AS A TEAM BUILDING AND GET SOMEBODY FROM TASBY TO COME IN AND GO OVER OVERVIEW, BUT THEN LOOK AT OUR DATA. IS THAT AN OPTION?
>> I THINK THAT IS CERTAINLY AN OPTION.
MY RECOMMENDATION WOULD SOMEONE WHO EXPERT WITH ACCOUNTABILITY AND ASSESSMENT.
THERE ARE MANY PEOPLE OUT THERE WHO PARTNER WITH DISTRICTS TO HELP US DESEGREGATE DATA.
>> I THINK THAT IT DOES HAVE TO BE TASBY, BUT AN EXPERT.
WE CAN WOULD THAT BE SOMETHING THAT WE COULD DO TEAM BUILDING OR DOES TEAM BUILDING HAVE TO BE?
>> WE CAN BE PART OF IT BECAUSE THAT'S GOING TO TAKE A TEAM EFFORT, NOT JUST WITH SUPERINTENDED BOARD, BUT ALSO CABINET WHO IS ALSO ULTIMATELY RESPONSIBLE FOR THE ACCOUNTABILITY AS WELL.
>> I THINK WOULD BE HELPFUL FOR THE BOARD SINCE ONLY FOUR MEMBERS DID THE SURVEY IS TO SHARE WITH DR. GUTIERREZ, MAYBE NOT TONIGHT, BUT BY EMAIL, SEND IT.
IF YOU PUT SOMETHING ON HERE, WHAT YOU WANT TO SEE OUT OF ALL OF THESE IF YOU HAVE WORKSHOPS, AND THAT WOULD MAKE IT EASIER, I THINK FOR YOU ALL TO DECIDE HOW MANY YOU COULD COMBINE, HOW MUCH TIME IT WOULD TAKE, AND EVEN MAYBE SOME OF THEM COULD EVEN BE DONE AT A BOARD MEETING.
OUR SUPERINTENDENT GOALS ARE PRETTY REFINED.
I'M NOT SURE IF YOU NEED A WHOLE SET WORKSHOP JUST ON THAT BECAUSE I THINK THE COMMITTEE DID A REALLY GOOD JOB ON AND OF COURSE, DR. GUTIERREZ NEEDS TO LOOK AT THOSE AND PROVIDE HIS INPUT INTO THOSE.
BUT I THINK WOULD THAT BE HELPFUL IF THE BOARD WOULD EMAIL YOU WHAT THEY SEE AS THEY'D LIKE TO KNOW UNDER THESE AREAS, DR. GUTIERREZ, AND HELP THE TEAM.
>> ANY FEEDBACK VIA ANY FORMAT HERE, THE SURVEY EMAIL.
WE SEEM TO HAVE GREAT COMMUNICATION, WHICH I APPRECIATE.
ANY FEEDBACK AND GUIDANCE THAT CAN BE PROVIDED SO THAT WE
[03:00:02]
ARE MEETING THE NEEDS OF WHAT YOU'RE WANTING, BUT MOST IMPORTANTLY THE NEEDS OF THE DISTRICT.>> CAN WE AGREE THE FIRST ONE BE THE ACCOUNTABILITY, OR DO WE [LAUGHTER] WANT TO EVERYBODY ELSE PROVIDES FEEDBACK. [OVERLAPPING]
>> I CAN JUST TIME IN. I THINK THE ACCOUNTABILITY STUDENT PRIORITY AND WHEN YOU CONSIDER WHERE CAMPUSES ARE, I THINK IT WOULD BE IMPORTANT TO SHARE WHAT THE PLAN OF ACTION IS FOR EACH SPECIFIC CAMPUS AND THE APPROACH THAT THIS IS TAKING.
>> I'M GOOD WITH THAT AND I DO THINK THAT MAYBE THE FIRST ONE SHOULD BE AFTER WE SEE IT NEW BOARD MEMBERS.
HOW ABOUT I GO AHEAD AND FORWARD THE RESULTS OF THAT SURVEY TO DR. GUTIERREZ AND EVERYBODY.
[NOISE] THEN WE CAN ALL JUST WORK TOGETHER WITH THAT AND SEE HOW WE'RE GOING TO GO ABOUT IT.
I'M GOOD WITH ONE OR TWO WORKSHOPS.
>> ARE WE GOING TO ALLOW DR. GUTIERREZ TO COMBINE THEM AND PROVIDE US LIKE, HEY, THIS COULD BE 1, 02, 3, WHEN DO YOU WANT?
>> DR. GUTIERREZ, I'VE SAID TO YOU MULTIPLE TIMES OVER THE LAST COUPLE OF WEEKS JUST BECAUSE OF MY BACKGROUND.
THIS IS LIKE DRINKING THROUGH A FIRE HOSE.
WITH THAT SAID, I APPRECIATE THAT YOU HAVE ALREADY CHIMED IN AND YOU'RE LIKE, THIS IS WHAT I SEE, NOW WE NEED TO DO IT.
AS THE EXPERT, WE ARE RELYING ON YOU.
YES, PLEASE SEND THAT TO ALL OF US AND THEN MAKE IT SO THAT WE'RE NOT WORKING ON SUPERINTENDENT GOALS IN LIKE APRIL OR MAY, THAT'D BE GREAT.
I'M NOT TRYING TO DO IT ALL BY THE END OF NOVEMBER, BUT ALSO NOT TRYING TO SPREAD IT OUT FOR THE NEXT NINE MONTHS. THANK YOU.
I DIDN'T HEAR THE WHOLE LIST, BUT I'M DEFINITELY IN AGREEMENT WITH WORKSHOPS. WE DEFINITELY.
>> RICHARD, DO YOU HAVE ANY COMMENTS?
>> I AGREE WITH THE SUPERINTENDENT GIVING HIM THE OPPORTUNITY TO REVIEW AND MAKE THAT ASSESSMENT AND WE CAN THEN RECONVENE.
>> THANK YOU. THEN WE'LL GO ON TO OUR NEXT ITEM,
[VI. Consent Agenda]
WHICH IS THE CONSENT AGENDA.DOES ANYBODY WANT TO PULL ANYTHING OR DO I HAVE A MOTION?
>> I ACTUALLY WANT TO PULL THE MINUTES FOR THE SEPTEMBER 17TH MEET.
>> DO I HAVE A MOTION TO APPROVE ITEMS B, C, AND D?
>> SECOND. ALL THOSE IN FAVOR.
[VI.A. Minutes for September 17, 2024 - Regular Board meeting]
>> THANK YOU. THE REASON I WANT TO PULL THIS IS BECAUSE AGAIN, FOR CLARIFICATION, ON THE REIMBURSEMENTS RECEIVED BY SUPERINTENDENT AND BOARD MEMBERS AS PART OF THE FIRST REPORT, THESE NUMBERS STILL DON'T ADD UP AND I MENTIONED IT AT THE SEPTEMBER 17TH MEETING.
I NEED TO KNOW, DOES THIS NEED TO BE CORRECTED IF IT'S INCLUDED? IN MY OPINION, IT DOES.
IT'S ON PAGE 195 OF OUR AGENDA PACKET.
>> YEAH. THANK YOU FOR PULLING THAT BECAUSE I DID SEE THAT TOO.
I THINK THE PROCESS IS IT GETS PULLED AMENDED AND THEN IT COMES BACK NEXT MONTH FOR APPROVAL, RIGHT?
>> I THINK THAT'S GOING TO HAVE TO BE THE CASE BECAUSE WE DON'T KNOW WHAT THE ACCURATE NUMBERS ARE.
IT DOESN'T ADD UP ACROSS THE SPREADSHEET.
IN MY OPINION, THIS NEEDS TO BE TABLED, AMENDED, AND THEN RETURNED TO US.
>> I HAVE ANY OBJECTION TO THAT.
>> I'LL MAKE A MOTION TO TABLE THE MINUTES FOR THE SEPTEMBER 17TH, 2024 BOARD MEETING AT THIS TIME.
>> ALL THOSE IN FAVOR. GOT IT.
[LAUGHTER] NEXT OUR ACTION ITEMS.
[VII.A. Consider and Act on Brookfield Donation of Landscaping for Newton Collins Elementary]
WE NEED TO CONSIDER AND ACT ON BROOKFIELD DONATION OF LANDSCAPING FOR NEWTON COLLINS ELEMENTARY.>> I'LL MAKE A MOTION TO CONSIDER AND ACT ON THE BROOKFIELD DONATION AND LANDSCAPING FOR NEWTON COLLINS ELEMENTARY.
DAMIAN SECONDS IT. ALL THOSE IN FAVOR.
CONSIDER AN ACT ON PLANT COMMUNITY DONATION OF LANDSCAPING FOR OJEDA MIDDLE SCHOOL.
[VII.B. Consider and Act on Plant Community Donation of Landscaping for Ojeda Middle School]
>> I'D LIKE TO MAKE A MOTION THAT WE ACCEPT THE PLANT COMMUNITY DONATION OF LANDSCAPING FOR OJEDA MIDDLE SCHOOL AS PRESENTED THIS EVENING AT NO COST TO THE BOARD.
[03:05:02]
>> TRUSTEE WEGNER MAKES A MOTION, SUSANNA SECOND AND ALL IN FAVOR.
CONSIDER AND ACT ON APPROVAL OF PURCHASE OVER 50,000 HILLS
[VII.C. Consider and Act on Approval of Purchase over $50,000 Hillcrest Elementary Playground and Courtyard Improvements]
ELEMENTARY PLAYGROUND AND COURTYARD IMPROVEMENTS. DO I HAVE A MOTION?>> I MOVE APPROVAL OF THE PURCHASE OF OVER $50,000 AT HILL CREST ELEMENTARY PLAYGROUND AND COURTYARD IMPROVEMENT.
>> I HAVE RICHARD RENDON AS A SECOND.
ALL THOSE IN FAVOR. MOTION PASSES.
>> I'D LIKE TO HAVE A DISCUSSION.
>> FOR THIS, I AM APPROVING IT BECAUSE I DO THINK IT'S NECESSARY TO BENEFIT OUR KIDS, BUT I DON'T APPRECIATE THE WAY THAT THIS WAS PRESENTED, AND I KNOW WE'RE WORKING ON THE TRANSITION.
I AM GIVING IT THAT GRACE THAT IS REQUIRED AT THIS POINT.
NEXT ITEM IS CONSIDER AND ACT ON
[VII.D. Consider and Act on Del Valle ISD Operations Warehouse Final Payment and Project Closeout]
DEL VALLEY ISD OPERATIONS WAREHOUSE FINAL PAYMENT AND PROJECT CLOSE OUT.>> I MOVE APPROVAL OF THE OPERATIONS WAREHOUSE FINAL PAYMENT AND PROJECT CLOSEOUT.
>> CHANTE SECONDS. ALL THOSE IN FAVOR.
[VII.E. Consider and Act on Del Valle ISD High School 2 Austin Energy Construction Costs]
CONSIDER AND ACT ON DEL VALLEY ISD HIGH SCHOOL'S TWO AUSTIN ENERGY CONSTRUCTION COST. DO I HEAR A MOTION?>> I'LL MAKE THE MOTION THAT WE APPROVE THE AUSTIN ENERGY CONSTRUCTION COST FOR DEL VALLEY ISD HIGH SCHOOL NUMBER 2 AS PRESENTED.
ALL THOSE IN FAVOR. MOTION PASSES.
NO. CONSIDER AN ACT ON SUBMISSION OF BILINGUAL EDUCATION EXCEPTION WAIVER.
[VII.F. Consider and Act on Submission of Bilingual Education Exception Waiver]
[NOISE]>> THIS IS THE ONE WHERE IF I MAY, I HAVE THE QUESTION.
FOR F AND G, AND ONE OF THEM IS THE APPLICATION ON THE FIRST PART OF IT, AND THEN ONE OF THEM IS THE WAIVER.
ARE THEY BOTH WAIVERS? ARE THEY BOTH APPLICATIONS? WHAT DO YOU NEED FROM US FOR THIS MOTION?
>> IS THE ESL IS THE NEXT MOTION.
>> NEITHER ONE OF THEM ARE APPLICATIONS? I JUST WANT TO CLARIFY BECAUSE IT DOES SAY GOING BACK TO ITEM C. IT SAYS ENGLISH AS A SECOND LANGUAGE PROGRAM WAIVER AND BILINGUAL EXCEPTION APPLICATION.
IF THEY'RE BOTH WAIVERS WERE GOOD, I JUST WANT TO MAKE SURE WE GET IT RIGHT FOR YOU. GOOD DEAL. THANK YOU.
>> [INAUDIBLE] FOR THE WAIVER.
>> I'LL MOVE APPROVAL OF ITEM OF THE F SUBMISSION OF BILINGUAL EDUCATION EXCEPTION WAIVER.
>> ANN MAKES A MOTION. DO I HEAR A SECOND?
ALL THOSE IN FAVOR. CONSIDER AND ACT ON SUBMISSION OF ENGLISH AS A SECOND LANGUAGE EXCEPTION WAIVER.
[VII.G. Consider and Act on Submission of English as a Second Language (ESL) Exception Waiver]
>> I'LL MAKE THE MOTION TO SUBMIT THE WAIVER FOR THE ENGLISH AS A SECOND LANGUAGE EXCEPTION.
>> DARLA WEGNER MAKES THE MOTION.
DO I HEAR A SECOND? RICHARD RENDON SECONDS.
CONSIDER AND ACT ON APPROVAL OF BUDGET AMENDMENT NUMBER 3 GENERAL FUND.
[VII.H. Consider and Act on Approval of Budget Amendment #3 General Fund]
>> DISCUSSION JUST REAL QUICK.
THERE WAS NO OVERALL CHANGE TO THE BUDGET.
>> I HAVE A QUESTION ON THIS NEXT ONE.
I DON'T THINK WE'VE GONE THROUGH IT AT ALL.
>> NO, CONSIDER AN ACT ON REVISED BOARD RESOLUTION FOR
[VII.I. Consider and Act on Revised Board Resolution for the Bullet-Resistant Shield and Rifle-Resistant Body Armor Grant Programs]
THE BULLET RESISTANT SHIELD AND RIFLE BODY ARMOR GRANT PROGRAM?>> ALLISON. FOR THIS ONE, CAN SOMEBODY HELP ME OUT AND TELL ME WHAT WE'RE GOING TO BE ON FOR THIS? [BACKGROUND] THANK YOU.
[03:10:05]
>> HI. GOOD EVENING, MEMBERS OF THE BOARD, DR. GUTIERREZ AND COMMUNITY.
WHAT THIS IS WE'VE ALREADY BEEN THIS.
THEY'VE BEEN APPROVED ABOUT THIS TIME LAST YEAR.
THEIR GRANTS, WE APPROVE THE OFFICER OF THE GOVERNOR.
BECAUSE WE HAD TO MAKE A CHANGE TO OUR AUTHORIZED OFFICIAL, WE WERE REQUIRED TO DO A NEW RESOLUTION TO GET IT APPROVED.
>> I SAW THAT I'M JUST NOT UNDERSTANDING THE COST AMOUNT.
>> I THINK THAT THE COST IS ACTUALLY HOW MUCH WE'LL GET REIMBURSED.
IT'S $76,000 BETWEEN THE TWO GRANTS.
IT'S ACTUALLY NOT A COST. I SHOULD HAVE JUST BEEN THE TOTAL AMOUNT OF WHAT WE'LL GET.
>> NO COST BECAUSE IT'S A GRANT.
>> BECAUSE THAT'S THE CONFUSING PART.
I WAS LIKE, WAIT, IF WE'RE JUST UPDATING THE RESOLUTION, WHY ARE WE PAYING FOR IT THAT $76,000.
>> I PROBABLY CHECKED THE WRONG BOX. SORRY ABOUT THAT.
IT'S $76,000 IN REIMBURSEMENT WE'LL RECEIVE.
>> IN REIMBURSEMENT. THEN WHEN WE MAKE THE MOTION, IT WILL BE WITH NO COST TO THE DISTRICT?
>> I'LL MOVE APPROVAL OF ACTION ITEM I, THE REVISED BOARD RESOLUTIONS FOR THE BULLETPROOF RESISTANCE SHIELD, AND RIFLE RESISTANT BODY ARMOR GRANTS PROGRAMS.
[VIII. Closed Session]
WE WILL GO INTO CLOSED SESSION.THE BOARD OF TRUSTEES WILL NOW ADJOURN INTO CLOSED SESSION UNDER THE FOLLOWING SECTIONS OF TEXAS OPEN MEETINGS ACT, TGC 551, CONSULTATION WITH BOARD ATTORNEY, CONSULTATION WITH ATTORNEY REGARDING RFQ, RFP AG OPINION, DISCUSSION OF PERSONNEL, CONSULTATION WITH ATTORNEY REGARDING EMERITUS SUPERINTENDENT CONTRACT RETIREMENT AGREEMENT, CONSULTATION WITH ATTORNEY AND DISCUSSION OF PERSONNEL ISSUES, INCLUDING ASSISTANT SUPERINTENDENT, CONSIDER APPROVAL OF 2024-2025 COMPENSATION PLAN ADJUSTMENT.
CONSIDER SUPERINTENDENT'S RECOMMENDATION REGARDING POSSIBLE HIRING OF EXECUTIVE DIRECTOR OF CURRICULUM AND INSTRUCTION.
CONSIDER SUPERINTENDENT'S RECOMMENDATION REGARDING POSSIBLE HIRING OF CHIEF FINANCIAL OFFICER.
CONSIDER SUPERINTENDENT'S RECOMMENDATION REGARDING POSSIBLE HIRING OF CHIEF HUMAN RESOURCE OFFICER, REVIEW AND APPROVE EMPLOYMENT RESIGNATION AND TERMINATIONS OF PROFESSIONAL STAFF, DELIBERATION REGARDING SECURITY, DEVICES OR SECURITY, AUDITS, DISCUSSION OF INTRUDER DETECTION, AUDIT REPORT FINDINGS.
>> OH, THAT'S RIGHT. DELIBERATION AND DISCUSSION OF ITEMS RELATED TO CYBERSECURITY INCIDENT.
THE BOARD OF TRUSTEES ENDED ITS CALLED SESSION AT 12:08 AM.
[IX. Approve Action Items Discussed in Closed Session]
OCTOBER 15TH, 2024,16TH. THAT'S RIGHT.>> I WOULD LIKE TO MAKE A MOTION TO APPROVE THE '24-'25 COMPENSATION PLAN ADJUSTMENTS AS PRESENTED IN BOTH SESSION.
>> DARLA MADE A MOTION. DO WE HAVE A SECOND? CHANTE SECONDS.
ALL THOSE IN FAVOR. MOTION PASSES.
>> I WOULD LIKE TO MAKE A MOTION TO PLACE THE EMERITUS SUPERINTENDENT ON ADMIN LEAVE, PENDING AN INVESTIGATION INTO CONTRACT VIOLATIONS.
>> DARLA MAKES A MOTION. SUSANNA SECOND.
ALL THOSE IN FAVOR. ALL THOSE AGAINST? MOTION PASSES 6-1.
>> I WOULD LIKE TO MAKE A MOTION TO LET'S SEE.
I APOLOGIZE. HERE SAY THIS NAME.
>> FOR EXECUTIVE DIRECTOR OF CURRICULUM INSTRUCTION. DARLA MAKES A MOTION.
DO I HAVE A SECOND? ANN MAKES A SECOND.
ALL THOSE IN FAVOR. MOTION PASSES.
>> I WOULD LIKE TO MAKE A MOTION TO ACCEPT THE SUPERINTENDENT'S RECOMMENDATION FOR THE HIRING OF DINA EDGAR FOR THE CHIEF FINANCIAL OFFICER.
[03:15:09]
>> DARLA MAKES A MOTION AND SUSANNA MADE A SECOND.
ALL THOSE IN FAVOR. MOTION PASSES.
>> I WOULD LIKE TO MAKE A MOTION TO ACCEPT THE SUPERINTENDENT'S RECOMMENDATION FOR THE HIRING OF THE CHIEF HUMAN RESOURCE OFFICER.
>> DARLA MAKES A MOTION. DO I HAVE A SECOND? CHANTE MAKES A SECOND.
ALL THOSE IN FAVOR. MOTION PASSES.
>> LASTLY, IS THIS TWO MOTIONS OR JUST ONE? I WOULD LIKE TO MAKE A MOTION TO APPROVE EMPLOYMENT RESIGNATIONS AND TERMINATIONS OF PROFESSIONAL STAFF AS PRESENTED.
>> DARLA, MAKES A MOTION. DO I HAVE A SECOND.
ALL THOSE IN FAVOR. MOTION PASSES.
DO WE HAVE ANY NEW BUSINESS BEFORE WE ADJOURN? NO. THIS MEETING IS ADJOURNED AT 12:13 AM.
* This transcript was compiled from uncorrected Closed Captioning.