[00:00:04]
[I. Call to Order]
I CALL THIS MEETING TO ORDER.LET THE RECORD SHOW THAT A QUORUM IS PRESENT.
AND THAT NOTICE OF THIS MEETING HAS BEEN POSTED IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT.
TO, UM, TO START OFF, LET'S START WITH WELCOMING HILLCREST ELEMENTARY, UM, TO DO OUR PLEASURE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
AND FLAG I PLEDGE OF TO BE BASIS ONE STATE GOD, ONE INDIVISIBLE.
AND THEN GRANDPA GONNA, HE PUT OUT JUST, BUT HE, US HE BROUGHT US SANDWICH.
IT'S INCREDIBLY BRAVE TO BE IN A ROOM FULL OF PEOPLE AND SING BY YOURSELF.
AND JUST CAN WE GIVE HER ANOTHER ROUND APPLAUSE.
[III. Public Comment]
TO MOVE INTO, UM, PUBLIC COMMENT.[00:05:01]
HAVE THREE FOR PUBLIC COMMENT TODAY.UH, INDIVIDUALS WHO WISH TO PARTICIPATE DURING PUBLIC COMMENT HAD A CHANCE TO SIGN UP BEFORE THE MEETING AND, UM, INDICATE ON, INDICATE WHAT AGENDA ITEM THEY WOULD LIKE TO ADDRESS THE BOARD.
UM, THEY WILL EACH HAVE THREE MINUTES TO, UM, TO ADDRESS THE BOARD.
FIRST I WOULD LIKE TO CALL UP MR. ISAACSON.
UM, HE IS REPRESENTING DALEY MIDDLE SCHOOL.
UH, I REPRESENT DALEY MIDDLE SCHOOL.
I'M JUST ABOUT DONE WITH MY 12TH YEAR THERE.
YOU KNOW, I APPROACH MY 13TH YEAR AND I JUST WANNA TALK ABOUT ALL THE POSITIVE THINGS THAT I'VE SEEN IN MY TENURE AT, AT DELL VALLEY AND AT DALEY.
AND I COULDN'T ALWAYS SAY THAT 10 YEARS AGO, DALEY WAS A HARD PLACE TO WORK AT.
AND WITH THE SUPPORT OF OUR ADMIN, AND WE HAVE A GREAT ADMIN STAFF NOW, DAILY IS NOW A, A VERY, I WOULD CALL IT ALMOST A MARQUES SCHOOL TO WORK AT AS FAR AS BEING A TEACHER.
AND STAFF MEMBERS AND CENTRAL ADMIN HAVE BEEN REALLY SUPPORTIVE.
AND I'VE HEARD A COUPLE OF KNOCKS ABOUT DAILY, WHICH AREN'T TRUE.
PEOPLE NEED TO COME AND SEE WHAT'S HAPPENING.
'CAUSE THERE ARE REALLY GOOD THINGS HAPPENING AT DAILY.
AND LIKE I SAID EARLIER, WHEN I GOT THERE AT DALEY, IT WAS KIND, IT WASN'T A SCARY PLACE TO WORK, BUT I DIDN'T THINK I WANTED TO STAY THERE ANYMORE.
AND THINGS HAVE GRADUALLY CHANGED AND CHANGED AND CHANGED.
AND OVER THE LAST FIVE YEARS, THINGS HAVE GOTTEN REALLY GOOD AND TEACHERS ARE SUPPORTED.
WE HAVE DVU NOW WHERE WE'RE TRAINED.
UH, I'VE MET A LOT OF FRIENDS, NOT ONLY ON MY OWN ADMIN TEAM AT SCHOOL, BUT A LOT OF FRIENDS WITHIN CENTRAL ADMIN THAT HAS ALWAYS, AND I GIVE DR.
TELLEY CREDIT 'CAUSE SHE'S ALWAYS HAD AN OPEN DOOR POLICY, ALWAYS.
AND I, AND WE DIDN'T HAVE THAT WITH OUR PREVIOUS SUPERINTENDENT.
AND I'VE NEVER FELT LIKE I WORKED FOR THESE PEOPLE.
I WORK WITH THEM, AND I'VE ALWAYS FELT THAT WAY.
AND SO I WANTED TO SAY, LIKE I SAID, 10 YEARS AGO, I WAS READY TO RESIGN.
I'M NOT, NOW I WANT TO THANK DR. TALLEY AND THE REST OF HER ADMIN TEAM.
SHE'S GONNA RETIRE AND IT MAKES ME SAD, BUT I KNOW THE REST OF THE ADMIN TEAM IS GONNA PICK RIGHT UP WHERE SHE LEAVES OFF AND GOES, BUT I'M GONNA MISS HER WHEN SHE LEAVES.
SO THE LAST THING I DO WANNA SAY IS ABOUT HOW WELL THINGS ARE GOING AT DALEY.
THIS IS A STRAND WE GOT TODAY FROM OUR CHAT, AND IT'S FROM A FIRST YEAR TEACHER AND SHE SAYS, HEY Y'ALL, I JUST WANT TO SAY ANYTIME I SPEAK WITH ANOTHER TEACHER FROM ANOTHER DISTRICT THAT I'M MUCH MORE GRATEFUL TO HAVE LANDED HERE, EVEN THOUGH ONE MINUTE NOWHERE IS PERFECT.
THE SUPPORT FELT HERE IS DIFFERENT TEACHERS WHO GO WITHOUT SUPPORT OR GO WITHOUT FOLLOWING THROUGH FROM THEIR CO COWORKERS OR ADMIN AND STAFF.
I CAN'T IMAGINE DOING THIS AND NOT HAVING THE SUPPORT THAT I HAVE AT THIS SCHOOL DAILY IN DEL VALLEY IS, IS A LOT DIFFERENT THAN IT WAS IN A THANK YOU GUYS.
OUR NEXT UP FOR PUBLIC COMMENT IS MR. ANI.
UM, THANK YOU FOR THIS OPPORTUNITY.
UM, I'M A TRILINGUAL SCHOOL COUNSELOR AT DELL VALLEY HIGH SCHOOL WITH BILINGUAL EDUCATION CERTIFICATION.
UM, I'M ALSO A DVA MEMBER AND I'M HERE REPRESENTING MYSELF.
UM, I'M SPEAKING TODAY, UM, TO ADVOCATE FOR A BILINGUAL STIPEND FOR SCHOOL COUNSELORS AND D-V-I-S-D IN ORDER TO REMAIN COMPETITIVE AND BEST SERVE OUR UNIQUE STUDENT BODY.
UM, JUST FOR SOME BACKGROUND, MY PROFESSIONAL EXPERIENCE, UM, IS PART OF WHAT HAS ALLOWED ME TO SEE FIRSTHAND JUST HOW DEEPLY AND HOLISTICALLY, UH, IMPACTFUL HAVING A MULTILINGUAL STAFF IS, UM, IN SO
[00:10:01]
MANY WAYS.UH, SO BEFORE BECOMING A SCHOOL COUNSELOR, MY TEACHING CAREER CONSISTED ENTIRELY OF SPANISH LANGUAGE BILINGUAL EDUCATION AND ESL BASED INSTRUCTION FOR A DIVERSE IMMIGRANT STUDENT POPULATION SPEAKING OVER 30 LANGUAGES.
UM, SO FOCUSING ON DELL VALLEY, UM, OUR DEMOGRAPHIC IS SOMETHING TO CONSIDER BY OUR STUDENT BODY.
WE SERVE, UH, ACCORDING TO THE 2000, UH, 2022 TEA REPORT CARD, ALMOST 50% OF D-V-I-S-D STUDENTS, AND ABOUT 40% OF DVHS STUDENTS SPEAK A LANGUAGE OTHER THAN ENGLISH AS THEIR PRIMARY HOME LANGUAGE.
THIS INCLUDES OUR CONTINUOUSLY GROWING POPULATION OF NEWCOMER STUDENTS AND OTHER EMERGENT BILINGUAL STUDENTS IN SHELTERED CLASSES WHERE THEY RECEIVE LANGUAGE SUPPORT.
IT'S ALSO IMPORTANT TO NOTE, UM, THE NUMBER OF PARENTS AND GUARDIANS WHO ARE ALSO PREDOMINANTLY SPANISH SPEAKING.
SO, AND BEING BILINGUAL, UH, FOSTER HELPS TO FOSTER A STRONGER PARTNERSHIP WITH OUR STUDENTS' FAMILIES.
SO, JUST SOME EXAMPLE AS WELL.
I CAN ONLY SPEAK TO MY EXPERIENCE.
UM, I KNOW OTHER COUNCIL ALSO SHARE A LOT OF THESE COMMON, UM, SO SOME WAYS THAT I USE LANGUAGE IN MY ROLE.
UM, ONE AT THE HIGH SCHOOL, UH, GRADE LEVEL COUNSELORS AT THE BEGINNING OF THE YEAR, GO AND VISIT, UM, OUR GRADE LEVEL CLASSROOMS, UM, AND INTRODUCE OURSELVES TO STUDENTS AND GIVE PRESENTATIONS, BASICALLY GIVING THEM, UM, RESOURCES.
UM, CREDITS JUST A BROAD OVERVIEW.
UM, AND WE CALL THOSE HOWDY MEETINGS.
WE ALSO HAVE MEETINGS LATER, UM, ONE-ON-ONE MEETINGS, UM, WITH STUDENTS TO GO OVER THEIR TRANSCRIPTS AND, UM, AND COURSES AND, AND GRADUATION PLANS.
UM, AND DURING THAT TIME, UM, I WILL TRANSLATE INFORMATIVE, THOSE INFORMATIVE PRESENTATIONS, EXPLAIN TRANSCRIPTS IN SPANISH, ANSWER QUESTIONS IN SPANISH SO THAT OUR EMERGENT BILINGUAL STUDENTS, ONE, FEEL COMFORTABLE, UM, BEING ABLE TO ASK THOSE QUESTIONS, UM, AND HAVE EQUITABLE ACCESS TO TAKE OWNERSHIP OF THEIR EDUCATION JUST LIKE EVERYBODY ELSE.
UM, ALSO ANOTHER ONE, UM, SECOND, TRANSLATING WHEN NEEDED.
THIS ONE'S BROAD, WHETHER IT'S PARENT AND STUDENT MEETINGS WITH OTHERS, UH, IN VARIOUS CONTEXTS.
UM, HELPING OTHER STAFF MEMBERS WITH PARENT PHONE CALLS OR JUST EVERYDAY INTERACTIONS WITH STUDENTS WHEN THEY'RE COMING IN ASKING A QUESTION.
AND I'M THE ONE THAT SPEAKS SPANISH.
UM, I'M ABLE TO HELP IN THAT SITUATION.
UM, TRANSLATING EMAILS, HANDOUTS, RESOURCE LISTS, OTHER DOCUMENTS JUST, AND JUST SOMETIMES JUST AT A MOMENT'S NOTICE WHEN NEEDED.
SO AT THE HIGH SCHOOL LEVEL, ONE OF OUR PRIMARY ROLES, ONE OF THE BIG THINGS WE DO IS SCHEDULING.
UM, I OFTEN ASSIST WITH CREATING SCHEDULES AND COURSE PLANS FOR MANY NEWLY ENROLLING NEWCOMERS STUDENTS, EVEN THOSE WHO ARE NOT ON MY CASELOAD BECAUSE I'M THE GRADE LEVEL COUNSELOR THAT SPEAKS SPANISH AND IS AVAILABLE.
UM, AND BECOMING FAMILIAR WITH VARIOUS SCHOOL SYSTEMS AND COURSES IN OTHER COUNTRIES HAS BEEN A STRONG ASSET.
UM, AND THEN BEING ABLE TO BETTER.
AND SO I'M ABLE TO BETTER CREATE, UH, AN ACCURATE SCHEDULE, EFFECTIVELY HAVE CONVERSATIONS WITH STUDENTS TO EXPOSE THEM TO ALL THE OPPORTUNITIES WE HAVE BY REVIEWING CREDITS AND ALL OF THE VARIETY OF COURSE OFFERINGS THAT WE PROVIDE, UM, SO THAT STUDENTS ACTUALLY KNOW WHAT THE, WHAT OPPORTUNITIES ARE THERE.
UM, WHEN IT CAME TO COURSE SELECTIONS THIS YEAR FOR NEXT YEAR'S COURSES, UM, I WAS, I WAS, UM, ASSIGNED TO BE THE SOLE COUNSELOR VISITING ALL OF OUR NEWCOMER ENGLISH CLASSES TO GUIDE OUR STUDENTS THROUGH SELECTING THEIR COURSES CORRECTLY, WHICH IS UNIQUE AND CAN BE, UH, VERY DIFFERENT AND COMPLICATED WITH GRADE LEVELS, CREDITS AND LANGUAGES VARYING, UM, WITH DIFFERENT STUDENTS.
OH, I'M SO SORRY I DIDN'T OUTTA TIME.
MY MIC WAS, NO, I TRIED TO SAY A MINUTE.
I EARLIER AND THEN I MISSED THE MIC.
THANK YOU SO MUCH FOR YOUR TIME.
OUR NEXT SPEAKER IS, UM, MR. FRANKLIN.
AND JUST FOR CLARITY, I FOR, I FORGOT TO MENTION THIS BEFORE, THEY EACH HAVE THREE MINUTES TO SPEAK AND WE WILL LET THEM KNOW.
AND WHEN THEY HAVE ONE MINUTE LEFT, AND THAT DOESN'T MEAN THEY NEED TO STOP SPEAKING.
UM, I'LL BE BRIEF AND FRANK ONCE SAID, THE DEAD PEOPLE RECEIVED MORE FLOWERS THAN THE LIVING ONES, BECAUSE REGRET IS STRONGER THAN GRATITUDE.
UH, I'M HERE ACTUALLY BECAUSE, UM, LAST MONTH YOU LOST AN ANGEL AND A SUPERHERO, AND YOU'RE GONNA BUILD A NEW HIGH SCHOOL.
AND I'M GONNA PUT IT ON YOUR PLATE THAT YOU NAMED THAT HIGH SCHOOL.
REBECCA ANN BIRCH HIGH SCHOOL, BECAUSE SHE'S ALIVE NOW, SHE'S AT HOME RIGHT NOW IN PAIN, HAS BEEN FOR OVER A MONTH NOW BECAUSE SHE LEFT THIS DISTRICT.
[00:15:01]
AND IT'S GONNA, IT'S, I DIDN'T THINK I WAS GONNA CRY BECAUSE SHE CARED SO MUCH ABOUT YOU PEOPLE AND THE KIDS IN THIS DISTRICT, AND THE PEOPLE IN THIS DISTRICT THAT SHE COULDN'T SLEEP AT NIGHT.SHE CARRIED THE PAIN OF THE PEOPLE IN THIS DISTRICT.
SHE CARRIED THE HOPES AND THE DREAMS AND THE ASPIRATIONS OF THE PEOPLE IN THIS DISTRICT EVERY SINGLE DAY.
EVERY MOMENT OF HER LIFE WAS ABOUT WHAT WAS GOING ON IN DELL VALLEY.
SHE SAW EVERYONE'S POINT OF VIEW.
SHE HEARD EVERYONE'S POINT OF VIEW.
SHE WAS ABLE TO BALANCE AND BE FAIR AMONGST ALL THE MADNESS AND TRY TO GET THINGS DONE.
SHE CONTINUALLY DID THINGS, SACRIFICED HER LIFE.
SHE DID EVERYTHING SHE COULD TO MAKE THIS DISTRICT BETTER.
ON A MOMENT TO MOMENT BASIS, WHEN SHE SAID SHE DID, SHE STEPPED AWAY FROM THIS BOARD WITH INTEGRITY.
YOU HAVE NO IDEA HOW PAINFUL THAT WAS.
I'M HURT FOR HER AND I'M ANGRY ABOUT WHAT HAPPENED.
I'M ANGRY BECAUSE ONE MINUTE, I'M SORRY.
I WAS JUST DOING, I DON'T HAVE A PROBLEM WITH THAT.
I'M ANGRY BECAUSE SHE DESERVES BETTER THAN WHAT SHE GOT HERE.
WHEN, WHEN SOMEONE SAYS, I RESPECT YOU, I RESPECT YOU BY THE ACTIONS I SHOW YOU RESPECT BY THE ACTIONS.
THE KIDS IN THIS DISTRICT NEED RESPECT.
THEY NEED PEOPLE WITH INTEGRITY.
THAT WAS WHAT SHE DID LAST MONTH.
HER WHOLE LIFE WAS ABOUT INTEGRITY.
I DON'T, I DON'T EVEN KNOW WHAT TO SAY ANYMORE.
I WROTE OUT ABOUT WHO SHE IS AND WHAT SHE DID, BUT I CAN'T BECAUSE I KNOW HOW SHE FEELS.
COACH, I KNOW SHE'S WATCHING ME RIGHT NOW AND I'M HURT FOR HER.
REBECCA ANN BIRCH WAS A SUPERHERO.
SHE'S MARRIED TO ME AND IF I RUN AGAIN, I'LL SHOW YOU WHAT SHE WAS UP AGAINST ON A DAY-TO-DAY BASIS TIME.
[IV.A. Recognition of Austin Energy Regional Science Festival Award Winners]
UM, THE NEXT ITEM ON THE AGENDA.WE'RE GONNA GO WITH THE RECOGNITION ITEM.
UM, FIRST OFF, I'M GONNA CALL, UM, MS. GEMMA HANSEN, UP FOR RECOGNITION OF AUSTIN ENERGY REGIONAL SCIENCE FESTIVAL AWARD WINNERS.
UM, MEMBERS OF THE BOARD AND DR.
TELLI, IT IS MY HONOR AND PRIVILEGED TO PRESENT THE RECOGNITION OF SCIENCE FAIR AWARDS WINNER STUDENTS FROM CREEDMORE ELEMENTARY, SMITH ELEMENTARY AND DEL MIDDLE SCHOOL, COMPETED AT THE GREATER AUSTIN REGIONAL SCIENCE AND ENGINEERING FAIR, 32 D-V-I-S-D STUDENTS.
32 D-V-I-S-D STUDENTS WON AWARDS.
SOME OF THE GREAT WORK, UH, IS DISPLAY OUTSIDE FOR ALL OF YOU TO SEE.
SO NOW I WILL CALL, UH, THE STUDENTS.
SO IF YOU ARE HERE, PLEASE, UH, COME UP, UH, AS I SAY YOUR NAME.
WE WILL START WITH CRE, MORE ELEMENTARY, AND I'M GOING TO USE MY GLASSES.
SO,
THIRD PLACE, SANTIAGO CORTEZ, ALEXANDER MARTINEZ, AND BRANDON PARDO.
CAMILLA SOLONO AND DE HERRERA.
SECOND PLACE, JUST HEY, JUSTIN MEZA, JOHAN NAVARRO AND ETHAN SOTO.
SECOND PLACE, SOY MORENO AND NA GUAMA, FIRST PLACE.
AND WE CONTINUE WITH THE SMITH ELEMENTARY AID.
[00:20:01]
MOJICA.THIRD PLACE, ABEL ABEL VARGAS.
SECOND PLACE, WE HAVE SOME CHILDREN HERE.
ERRA RODRIGUEZ VALDEZ, FIRST PLACE.
SO THESE ARE, THESE ARE OLDER MENTOR STUDENTS.
HOLD THIS DOWN IN FRONT OF YOU.
IF, IF YOU COULD LIKE TO SEE LOS PROJECT LOS, OKAY.
SO NOW WE ARE, WE'LL DO THE YEAH.
SO NOW WE WILL RECOGNIZE OUR MIDDLE SCHOOL STUDENTS, DEL MIDDLE SCHOOL, ARI ANIS SU, AND SARAH VER D-V-I-S-D, SUPERINTENDENT AWARD AND THE PASSION FOR SCIENCE AWARD.
THE PASSION FOR SCIENCE AWARD WILL ADVANCE THEM FROM THE TEXAS SCIENCE AND ENGINEERING FAIR AT TEXAS A AND M UNIVERSITY FROM MARCH 22ND TO MARCH 23RD, WHICH IS THIS WEEKEND.
[00:25:03]
THANK YOU.WHAT A GREAT WAY TO, UM, TO COME BACK OFF TO SPRING BREAK AND SEE ALL THESE WONDERFUL RECOGNITIONS.
[IV.B. Recognition of 2024 Award of Merit for Purchasing Operations]
OF RECOGNITION, WE HAVE ONE MORE RECOGNITION, UM, TO DISCUSS.UM, MS. CANINO, IF YOU CAN PLEASE COME UP.
SHE WILL BE DISCUSSING RECOGNITION OF 2024 AWARD OF MERIT FOR PURCHASING OPERATIONS.
UH, GOOD EVENING BOARD MEMBERS, DR.
TELLY, UH, LADIES AND GENTLEMEN OF THE PUBLIC.
WE ARE VERY PROUD TO, UH, BE RECOGNIZED BY THE TEXAS ASSOCIATION OF SCHOOL BUSINESS OFFICIALS WITH THE TWIN 2024 AWARD OF MERIT FOR PURCHASING OPERATION.
THE AWARD OF MERIT WAS ESTABLISHED IN 2009 TO RECOGNIZE TEXAS SCHOOL DISTRICTS OPEN ENROLLMENT, CHARTER SCHOOLS, AND EDUCATION SERVICE CENTERS THAT ARE COMMITTED TO FOLLOWING PROFESSIONAL STANDARDS IN THE ACQUISITION OF GOODS AND SERVICES.
EACH YEAR VOLUNTEERS WITH A TASK FOR PURCHASING AND SUPPLY MANAGEMENT RESEARCH COMMITTEE EVALUATE THE AWARD CRITERIA TO ENSURE IT REPRESENTS THE LATEST, BEST PRACTICES.
THEY THEN REVIEW NEW AND RE-CERTIFICATION APPLICATIONS FOR 2024.
ONLY 77 RECIPIENTS MET THE STRINGENT CRITERIA TO QUALIFY FOR THE AWARD.
MEMBERS OF THE DISTRICT'S BUSINESS OFFICE WERE HONORED AT AN AWARD RECEPTION SPONSORED IN HOUSTON, TEXAS IN FEBRUARY DURING THE 2024 FOUR VILLE ANNUAL CONFERENCE.
AND I WANNA RECOGNIZE MS. HOLLI LYNCH.
SHE IS, UH, THE DISTRICT'S PURCHASING COORDINATOR, UH, FOR HER COMMITMENT AND LEADERSHIP IN THE DEPARTMENT.
AND THIS IS THE THIRD YEAR THE DISTRICT, UH, EARNED AWARD.
UM, NOW WE ARE GOING TO MOVE INTO RECOGNITION.
UH, WE HAVE ALREADY DID RECOGNITION ITEMS. WE'RE
[V.A. District Happenings]
NOT GONNA MOVE INTO INFORMATIONAL INFORMATION ITEMS A WE ARE GONNA DO DISTRICT HAPPENINGS.GOOD EVENING BOARD MEMBERS, DR.
TELLEY TONIGHT, AS WE DO EVERY MONTH, I'M EXCITED TO SHARE ALL THE AMAZING THINGS THAT OUR STUDENTS AND STAFF HAVE BEEN DOING OVER THE LAST MONTH, UM, WITH OUR MARCH DISTRICT HAPPENINGS VIDEO.
[00:31:34]
THAT WAS A GREAT COMPILATION OF THE AMAZING THINGS THAT HAVE HAPPENED IN JUST, YOU KNOW, JUST THIS MONTH AND THINK ABOUT, WE'VE HAD, UM, SPRING BREAK IN THERE TOO.
SO THAT IS A, A LOT OF GREAT, UM, ACHIEVEMENTS AND HAPPENINGS.
[V.B. Strategic Plan Update]
WE HAVE, UM, INFORMATION ITEM B, THE STRATEGIC PLAN UPDATE.TELLEY WILL ACTUALLY BE STEPPING IN AND DOING THIS PRESENT DAY ON BEHALF OF MR. HARRIS.
SO JONATHAN IS RECOVERING FROM BEING ILL OVER SPRING BREAK, AND I DON'T HAVE THE PIZAZZ THAT HE HAS, SO I HOPE YOU'LL INDULGE ME BECAUSE HE'S THE PERFECT MC.
HE'S LIKE SOMEONE THAT REALLY NEEDS TO HOST THE OSCARS, BUT I'LL DO MY BEST TO FILL HIS SHOES RIGHT NOW.
HOW ABOUT THAT? OKAY, GET STARTED.
IS IT, IT'S NOT IN PRESENTATION MODE.
PRESENTATION MODE, YES, MA'AM.
SO TONIGHT FOR THE STRATEGIC PLAN UPDATE, WE'RE GOING TO BE PRESENTING A FINANCE UPDATE, WHICH I'M EXCITED TO PRESENT BECAUSE WE JUST HONORED OUR BUSINESS OFFICE WITH AN AWARD.
AND NOW WE GET TO HIGHLIGHT THAT BUDGET PROCESS THAT GOES INTO PLAY WITH A LOT OF INTRICACIES THAT A LOT OF PEOPLE DON'T KNOW.
UM, IT'S TIMELY BECAUSE AT THIS POINT WE ACTUALLY ARE IN THE BUDGET PROCESS AND, UM, GOING THROUGH THAT TIMELINE THAT WE NEED TO GO THROUGH SO THAT WE CAN ADOPT A BUDGET IN JUNE.
SO I ALWAYS LIKE TO START WITH THE VISION AND THE MISSION BECAUSE WHEN WE TALK ABOUT OUR STRATEGIC PLAN, IT STARTS WITH THE VISION AND THE MISSION.
AND IF YOU LOOK AT THE KEYWORDS OF BI LITERATE, CULTURALLY RESPONSIVE, ENHANCED, ACADEMIC FOUNDATION, FUTURE READY EDUCATION, AND REAL WORLD OPPORTUNITIES, THAT VISION IS HOW THE BUDGET IS BUILT.
WHEN WE'RE LOOKING AT PROGRAMS, THOSE PROGRAMS REVOLVE AROUND THAT VISION.
AND SOMETHING YOU MAY OR MAY NOT KNOW IS THAT WHEN PRINCIPALS ARE APPROVING PROGRAMS AND WHEN CENTRAL OFFICE AND DEPARTMENTS ARE APPROVING PROGRAMS, THEY NEED TO ALIGN WITH THE VISION AND THE GOALS BECAUSE THAT IS HOW WE KEEP A TIGHT FOCUS ON MAKING SURE THAT WE'RE ACCOMPLISHING OUR GOALS.
AND THEN THAT MISSION TO EMPOWER OUR STUDENTS TO BE CRITICAL THINKERS AND INNOVATIVE WORLD CLASS VISIONARIES.
YOU SEE THAT IN THE MONTHLY UPDATES WITH OUR STUDENTS BEING SUCCESSFUL WITH
[00:35:01]
ROBOTICS, WITH THEM, PARTICIPATING WITH OUR AUTO TECH, UM, AWARDS WITH OUR STUDENTS TONIGHT, THE AWARDS THAT THEY WON FOR THE SCIENCE FAIR.EVERYTHING THAT YOU'RE SEEING REALLY ALIGN WITH OUR VISION AND MISSION, BUT IT TAKES A CONCERTED EFFORT AND IT TAKES A COORDINATION AMONGST ALL DEPARTMENTS, INCLUDING THE BUSINESS OFFICE.
SO, GOAL ONE, WE'VE SEEN THIS EVERY MONTH TO INCREASE STUDENT, UH, ACADEMIC PERFORMANCE.
WE REALLY LOVE TO HIGHLIGHT THIS SLIDE BECAUSE IT SHOWS THAT CONSISTENT INCREASE.
THAT'S WHY WE'D LIKE TO COME BACK AND BRING BACK ALL OF THE GOALS EVERY MONTH.
GOAL TWO, DEVELOP A SYSTEM TO MAXIMIZE OPPORTUNITIES BASED ON STUDENT DRIVEN GOALS TO INCREASE COLLEGE CAREER AND MILITARY READINESS.
WHEN, WHEN WE LOOK AT COLLEGE CAREER AND MILITARY READINESS, YOU CAN SEE THE CONCERTED EFFORT THAT'S HAPPENING, NOT JUST AT THE HIGH SCHOOL, BUT AT THE MIDDLE SCHOOLS AND THE ELEMENTARY SCHOOLS.
WE CAN'T WAIT TO SHOW YOU IN 2023 HOW WELL THAT WE HAVE DONE DURING THE 2324 SCHOOL YEAR.
WE ARE SO FAR ALREADY OUTPACING PREVIOUS YEARS, AND YOU'RE GOING TO SEE AT THE END OF THIS SCHOOL YEAR THE CONTINUOUS STRIDES THAT WE MAKE.
GOAL THREE IS THE GOAL THAT WE'RE FOCUSING ON TONIGHT TO, UH, DEVELOP AND MAINTAIN EQUITABLE FACILITY STAFFING AND INSTRUCTIONAL RESOURCES THAT MEET THE DIVERSE NEEDS OF ALL D-V-I-S-D STUDENTS.
THAT IS WHAT THE GOAL IS IN TERMS OF OUR FINANCE UPDATE.
AND OF COURSE, GOAL FOUR, CREATE A CULTURALLY RESPONSIVE COMMUNICATION PLAN TO ENGAGE OUR COMMUNITY AND OUR FAMILIES.
SO CONGRATULATIONS TO DELL VALLEY, ISD FOR FIVE YEARS OF AUDITS AND NO FINDINGS.
THAT'S QUITE IMPRESSIVE BECAUSE NOT ONLY HAVE WE HAD NO FINDINGS IN THE PAST FIVE YEARS DURING THOSE AUDITS, BUT THEY WERE THROUGH TWO DIFFERENT ORGANIZATIONS, TWO DIFFERENT AUDITING FIRMS. THE FIRST FROM 2018 THROUGH 2022, I'M SORRY, 2018 THROUGH 2021, MAXWELL, LOCKE AND RITTER, THEY FOUND CONSISTENTLY NO FINDINGS PER THE BOARD'S, UH, RECOMMENDATION.
WE WENT OUT FOR AN RFP IN 2021.
I, UH, IDENTIFIED A NEW FIRM AND THAT FIRM CONSISTENTLY AS WELL FOUND NO FINDINGS.
THERE WAS AN ADDITIONAL AUDIT THAT WE DID WITH WEAVER.
IT WAS A BOARD REQUESTED AUDIT.
UNFORTUNATELY, IT WAS INTERRUPTED BY COVID AND THE DRAFT WAS SUBMITTED TO THE BOARD, BUT IT WASN'T A COMPLETED AUDIT FIRST RATING.
FIVE YEARS OF A SUPERIOR ACHIEVEMENT AN A RATING.
I HAVE BEEN IN OTHER DISTRICTS, AND IT IS VERY DIFFICULT TO RECEIVE AN A READING A RATING.
THE REASON FOR THAT, IT IS, IT IS BASED ON THE PER PUPIL ALLOTMENT AND HOW WELL THE DISTRICT SPENDS FUNDS IN TERMS OF THAT PER PUPIL ALLOTMENT AND RELATED TO ACADEMIC ACHIEVEMENT.
SO FROM 2018 THROUGH 2023, YOU CAN SEE THAT WE HAVE RECEIVED THAT SUPERIOR ACHIEVEMENT.
YOU MAY WONDER WHY IN 20 20, 20 21, AND AGAIN IN 22, 23, WHY WE HAVE A 96 FROM A 100 TO A 96 TO A 98 TO A 96.
WHEN YOU LOOK AT THE FIRST RATING, IT'S JUST LIKE WHEN YOU HAVE YOUR CREDIT CARD REPORT PULLED.
IF YOU GO FOR A MORTGAGE, IF YOU GO FOR A CAR AND YOUR CREDIT REPORT IS PULLED, YOUR RATING GOES DOWN JUST A LITTLE BIT.
THAT'S WHAT HAPPENS WITH BONDS.
WHEN WE SOLD OUR BONDS IN 20 20, 20 21 FOR THE PURCHASE OF, UM, THE MATERIALS THAT WE NEEDED TO MEET THE GOALS OF THE 2019 BOND, WE WENT DOWN SLIGHTLY BECAUSE OF COURSE, WE'RE SPENDING BONDS.
WE WENT UP AGAIN AS WE'RE PAYING THEM BACK.
AND THEN IN 20 22, 20 23, AS WE START THE SECOND HIGH SCHOOL, ALL THAT TO SAY, EVEN IN THE MIDST OF, UH, PURCHASING AND SELLING BOND FUNDS, WE MAINTAIN THAT SUPERIOR ACHIEVEMENT, WHICH IS REALLY QUITE, UM, EXCITING.
SO I'M CONGRATULATING THE BUSINESS OFFICE.
SO THE BUDGET PROCESS, IT STARTS WITH A BUDGET TIMELINE, OF COURSE, AND THAT BUDGET TIMELINE STARTS ACTUALLY THE VERY NEXT DAY AFTER THE BOARD APPROVES THE BUDGET AT THE END OF THE SCHOOL YEAR IN JUNE, WE BEGIN THAT PROCESS BECAUSE IMMEDIATELY WE HAVE TO LOOK AT TRENDS, DATA, AND STATISTICS SO THAT WE CAN PROJECT WHERE WE ARE GOING, WHERE WE ARE, WHERE WE'VE BEEN, AND WHERE WE'RE GOING.
SO THIS TIMELINE FOR THIS BUDGET PROCESS STARTS THE DAY AFTER THAT BUDGET IS APPROVED.
AND THEN CON CONCLUDES, UH, THE FOLLOWING YEAR IN JUNE WHEN THE BOARD ADOPTS THE BUDGET AGAIN.
NOW THIS SLIDE IS PROBABLY THE MOST IMPORTANT SLIDE OF THE PRESENTATION.
IT'S ABOUT DEVELOPING A FISCALLY RESPONSIVE, DATABASED RELIABLE, AND SUSTAINABLE BUDGET.
THOSE WORDS WERE VERY PURPOSEFULLY CHOSEN BECAUSE BEING RESPONSIVE, FISCALLY RESPONSIVE MEANS THAT
[00:40:01]
WE ARE PURPOSEFULLY LOOKING AT THE RESOURCES THAT WE HAVE IN TERMS OF DATA AND IN TERMS OF PLANNING.THAT DATABASE DECISION MAKES SURE, MAKES, ENSURES THAT WE ARE USING RELIABLE DATA SO THAT WE CAN CREATE A SUSTAINABLE BUDGET.
A BUDGET IS ONLY AS GOOD AS IT IS SUSTAINABLE.
SO IF WE CAN ONLY PRODUCE A BUDGET FOR THE CURRENT YEAR AND NOT LOOK TO SEE IF IT'S SUSTAINABLE FOR THE NEXT THREE TO FIVE YEARS, THEN THAT IS NOT A RELIABLE AND SUSTAINABLE BUDGET.
THE BUDGET PROJECTION RESOURCES THAT WE'VE UTILIZED SINCE 2019 STARTED WITH ZONDA.
IT USED TO BE CALLED TEMPLETON DEMOGRAPHICS.
IN THE PAST, WE HADN'T USED DEMOGRAPHIC PROJECTIONS WITHOUT USING DEMOGRAPHIC PROJECTIONS.
YOU CAN'T DETERMINE SHORT TERM AND LONG TERM THE ENROLLMENT OF YOUR STUDENTS.
WHAT ZONDA DOES, THEY LOOK AT VACANT, DEVELOPED LOTS.
THEY LOOK AT ROOFTOPS, THEY LOOK AT CLOSINGS EACH YEAR, AND THEN THEY DETERMINE HOW MANY STUDENTS AND STUDENTS WHO ARE POTENTIAL STUDENTS LIVING IN THOSE HOUSEHOLDS.
THAT'S HOW THEY'RE ABLE TO MAKE A PREDICTION AND A PROJECTION FOR FIVE YEARS.
THAT'S HOW WE DETERMINE WHEN WE NEED TO BUILD A HIGH SCHOOL.
WHY WE CHOSE TO BUILD THE SECOND HIGH SCHOOL WHEN WE DID.
THAT'S WHAT THE BOARD OF TRUSTEES WILL DO WHEN THEY DECIDE HOW TO BUILD, WHEN TO BUILD A SECOND ANO ANOTHER MIDDLE SCHOOL OR ANOTHER ELEMENTARY SCHOOL.
THAT, UM, DEMOGRAPHIC INFORMATION DETERMINES HOW MANY STUDENTS WILL, OR PROJECTS, HOW MANY STUDENTS WILL BE COMING IN THE UPCOMING YEARS.
BUT MORE IMPORTANTLY THAN JUST PROJECTING WHEN TO BUILD SCHOOLS, THAT'S HOW WE PROJECT OUR BUDGET, AND THAT'S HOW WE VERY PURPOSEFULLY LOOK AT WHERE WE ARE, WHERE WE'VE BEEN AND WHERE WE'RE GOING.
THE SECOND THING IS WE CONSULT WITH CASEY.
WE CAN, WE CONSULT WITH MO CASEY VERY FREQUENTLY.
THEY FORECAST THE SHORT TERM AND LONG TERM IMPACT OF OUR THREE 13 AGREEMENTS.
SO WHAT IS REALLY IMPORTANT ABOUT THIS IS THAT WE KNOW THAT IN OUR THREE 13 AGREEMENTS, WE RECEIVE REVENUE PROTECTION AT TIMES THAT REVENUE PROTECTION IS HIGHER THAN OTHERS.
WE KNOW THAT OVER THE COURSE OF THE YEARS THAT REVENUE PROTECTION PAYMENT IS GOING TO GO DOWN.
BUT MO CASEY HAS PROVIDED US, PROVIDED US THAT PROJECTION.
AND IN HAVING THAT PROJECTION, WE NOW CAN KNOW, OKAY, WHEN WE'RE LOOKING AT OUR PROJECTION FOR ENROLLMENT, AS WELL AS THE, UH, CHAPTER THREE 13 REVENUE PROTECTION, WE CAN DETERMINE WHERE WE'RE GOING TO BE THREE YEARS FROM NOW.
AND THAT HELPS US BUILD THE BUDGET.
CURRENTLY, IT ISN'T SOMETHING THAT IS A GUESS, IT IS A SOLID PROJECTION.
NOW, THE PAST TWO YEARS, WE DID RECEIVE ADDITIONAL FUNDS FROM OUR THREE 13 BECAUSE THE TESLA PLANT WAS EVALUATED HIGHER THAN THEY WERE INITIALLY THOUGHT TO BE WORTH.
SO WE RECEIVED ADDITIONAL FUNDS.
NOW WE CONTINUE TO LOOK AT THAT AS THEY MAY GO DOWN, AND THAT MEANS OUR REVENUE PROTECTION WILL GO DOWN.
WE'RE CONSERVATIVE SO THAT IF IT CONTINUES TO GO UP, WE'RE ALWAYS DOWN THE CONSERVATIVE SIDE.
ESER FUNDING, ESER FUNDING AND STATE AND FEDERAL GRANTS.
WE KNEW WHEN WE, WHEN WE RECEIVED ESSER FUNDS, THAT THEY WERE NOT GOING TO BE FUNDS THAT WERE GONNA STAY AROUND.
WE KNEW THAT THEY WERE NOT A LONG-TERM PLAN.
SO AGAIN, WHEN BUILDING A SUSTAINABLE BUDGET, WE DETERMINED WHERE WE WERE WITH POSITIONS AND POSITION MANAGEMENT WITH THE ESSER FUNDS AND WHERE WERE WE GOING TO BE AGAIN, BASED ON THAT PER PUPIL.
HOW MANY STUDENTS WOULD BE ENROLLING IN THE DISTRICT? WHAT WOULD WE EXPECT IN THREE TO FIVE YEARS SO THAT WHEN ESSER FUNDS BEGAN TO, UM, BE ELIMINATED, WOULD WE BE ABLE TO SUSTAIN THAT BUDGET? OF COURSE, PROPERTY VALUATION IS VERY IMPORTANT.
UM, THAT HAPPENS LATER NOW, WHICH IS WHY WE BRING THE BUDGET IN MAY AND TO BE APPROVED IN JUNE.
AND OF COURSE, STRATEGIC INVESTMENTS WE'RE REALLY PROUD OF THE CHOICES THAT WE MADE WITH STRATEGIC INVESTMENTS.
LAST YEAR IN FEBRUARY, WE CAME FORWARD AND ASKED THE BOARD TO APPROVE, UM, AN A FINANCE ADVISORY GROUP.
AND THEY LOOKED AT HOW WE WERE INVESTING OUR INTEREST FUNDS.
WE WERE BEING VERY CONSERVATIVE AND INVESTING OUR INTEREST FUNDS, BUT WE COULD STILL BE CONSERVATIVE WHILE MAKING MORE ON OUR INTEREST, WHICH RESULTED IN $15 MILLION FOR CAPITAL PROJECTS AND IMPROVEMENTS SINCE LAST FEBRUARY.
SO COLLECTIVELY, THIS SLIDE IS HOW WE BUILD OUR BUDGET, AND THAT IS HOW WE HAVE OUR CHECKS AND BALANCES TO MAKE SURE THAT OUR PROJECTIONS ARE NOT JUST A GUESS, BUT THEY ARE BUILT BY DATA.
HERE IS OUR ANNUAL BUDGET PROJECTION, STARTING WITH 2019.
NOW, I'M GONNA GO THROUGH THIS AT A HIGH LEVEL BECAUSE IT'S IMPORTANT FOR YOU TO SEE HOW WE BUILD A BUDGET AND HOW WE MAINTAIN A SUSTAINABLE, RELIABLE BUDGET.
[00:45:01]
HERE UP HERE YOU SEE LOCAL REVENUE.YOU SEE STATE REVENUE, AND YOU SEE FEDERAL REVENUE.
SO IF WE RECEIVE TAXES FROM THE COUNTY, THAT AND THE STATE, OR I'M SORRY, FROM THE COUNTY AND PROPERTY VALUES TO THIS LEVEL, THE STATE IS GONNA MAKE UP THE REST.
IF THAT WE RECEIVE PROPERTY VALUES UP THIS POINT, THE STATE MAKES UP THE REST.
RIGHT NOW, PROPERTY VALUES HAVE INCREASED.
THE STATE MAKES UP THE REST TO MAKE OUR CUP WHOLE.
WHAT YOU SEE AT THE TOP ARE THE TOTALS FROM THE LOCAL TAXES AND THE STATE.
AND YOU COULD SEE OVER YEARS HOW THAT HAS CHANGED.
AND THE REASON THAT THAT HAS CHANGED AGAIN, IS BECAUSE OF PROPERTY VALUES AND HOW MUCH THE STATE HAS TO PUT IN.
BUT THE MOST IMPORTANT PART OF THAT IS COLLECTIVELY, THAT IS THE REVENUE THAT WE RECEIVE.
THAT'S WHAT WE TAKE IN ALL OF THE, UH, EXPENDITURES BELOW THAT.
SO IT'S LIKE IF YOU GET YOUR PAYMENT FROM YOUR JOB, THAT'S THE TOP LINE.
AND THEN YOU HAVE ALL OF YOUR EXPENDITURES, YOUR HOUSE BILL, YOUR MORTGAGE, YOUR CAR PAYMENT, CLOTHING, ANYTHING THAT YOU HAVE TO DO WITH YOUR KIDS, THAT'S WHAT YOU CAN RELATE THE EXPENDITURES TO.
SO WHEN YOU LOOK DOWN HERE, YOU SEE THE TOTAL EXP EXPENDITURES.
WE SUBTRACT THAT FROM THE TOTAL REVENUES TO GET WHAT WE CALL THE BALANCE, WHICH THEN GOES INTO FUND BALANCE.
FUND BALANCE IS OUR SAVINGS ACCOUNT IN OUR SAVINGS ACCOUNT.
THEN WE NEED TO SAVE THOSE FUNDS FOR EMERGENCY PURPOSES, JUST LIKE YOU WOULD DO IN YOUR HOME.
IF YOU LOOK RIGHT HERE AT THIS 1.7 MILLION, IF THERE'S PARENTHESES, THAT MEANS THAT THAT WAS A DEFICIT BUDGET.
WE HAD TO GO INTO FUND BALANCE AT THE END OF THE YEAR TO BALANCE THE BUDGET.
LET ME TELL YOU WHY THAT'S A SUCCESS.
THAT YEAR IN 2019, WHEN I CAME IN IN JULY, WE HAD JUST ADOPTED A DEFICIT BUDGET IN JUNE, AND THAT WAS AN $18 MILLION DEFICIT BUDGET WHEN I CAME IN IN 2019.
AND THAT WAS WHEN I RECOGNIZED THAT WE HADN'T BEEN USING PROJECTIONS FROM ZONDA.
WE HADN'T BEEN LOOKING AT LONG-TERM PLANNING.
WE NEEDED TO DEVELOP A SYSTEM SO THAT WE COULD DETERMINE WHERE WE ARE AND HOW WE CAN DETERMINE IF WE'RE GOING TO BE ABLE TO SUSTAIN OUR BUDGET, WHICH IS WHERE THIS WORKSHEET CAME INTO PLAY.
AND WHAT YOU CAN SEE HERE IS WE NOT ONLY DECREASE THAT DEFICIT BUDGET FROM 18 MILLION TO 1.7, WE ALSO GAVE ADDITIONAL RAISES, WHICH WERE AN UNFUNDED MANDATE THAT, UM, WERE REQUIRED BY THE STATE.
AND YOU'LL SEE THAT LATER ON IN THE PRESENTATION.
WE WENT FROM 3%, WHICH WE GAVE IN MAY, AND WE WERE ABLE TO INCREASE THAT IN JULY.
I SEE MS. ROCHES NODDING HER HEAD, THAT WAS SOMETHING THAT WE WERE EXCITED ABOUT.
THE STATE HAD MANDATED THAT WE GIVE AN ADDITIONAL RAISE.
SO THE THE SUCCESS STORY IS THAT WE WERE ABLE TO DECREASE THE DEFICIT WHILE GIVING RAISES.
NOW HERE YOU CAN SEE THAT THIS WAS, UM, THE BALANCE WAS 1.2, WHICH WENT INTO FUND BALANCE.
AND HERE AGAIN, YOU SEE A DEFICIT, BUT IT'S NOT A DEFICIT.
WHAT WE HAD TO DO WAS GO INTO OUR FUND BALANCE, BECAUSE THAT WAS THE YEAR THAT THE HIGH SCHOOL WAS LITERALLY BURSTING AT TEAMS. AND IN LOOKING AT THE HIGH SCHOOL, WE RECOGNIZE THAT WE'RE BUILDING A SECOND HIGH SCHOOL, BUT IT ISN'T GOING TO BE BUILT FOR SEVERAL YEARS UNTIL 2026.
WHAT DO WE DO RIGHT NOW? WHAT WE HAD TO DO RIGHT NOW WAS BUILD THE EDUCATIONAL EXCELLENCE VILLAGE, WHICH IS ON THE PARKING LOT.
AND THAT EDUCATIONAL EXCELLENCE VILLAGE COST 1.1.
IS THAT 1.1 OR ONE? YES, 1.1 MILLION.
THAT IS WHAT YOUR FUND BALANCE IS FOR.
IT'S LIKE YOUR SAVINGS ACCOUNT WHEN YOUR CAR BREAKS DOWN, WHEN YOUR REFRIGERATOR BA BREAKS, WHEN YOU NEED A NEW ROOF.
I OFTEN GET ASKED, WHY CAN'T WE GIVE RAISES OUT OF FUND BALANCE? THE COMMITMENT THAT I HAVE MADE TO THE BOARD AND THAT I HAVE MADE TO TEACHERS IS THAT I WILL NOT BUILD A BUDGET THAT BUILDS SALARIES FROM FUND BALANCE.
BECAUSE IF WE BUILD SALARIES FROM FUND BALANCE WILL GO BANKRUPT.
WE HAVE TO MAINTAIN THREE MONTHS OF SALARIES AND OPERATING COSTS IN OUR FUND BALANCE.
THAT'S SO THAT TEA KNOWS THAT WE WON'T RUN OUT OF FUNDS.
AND IN ADDITION TO THAT, IT JUST WOULDN'T BE FISCALLY RESPONSIBLE OR SUSTAINABLE.
AND THEN HERE YOU CAN SEE THAT WE HAD A LARGE, UM, BALANCE OF 5.4, AND THAT WAS WHEN TESLA WAS EVALUATED TO BE, UM, WORTH A HIGHER AMOUNT THAN THEY INITIALLY WERE, WHICH GAVE US ADDITIONAL REVENUE PROTECTION.
AND THAT'S WHEN WE ADJUSTED AGAIN, WHAT WE WERE PROJECTING, KNOWING THAT IT WOULD BE HIGHER.
WE'RE STILL PLANNING CONSERVATIVELY, AND THEN THIS YEAR WE'RE PROJECTING THAT WE'LL HAVE ABOUT
[00:50:01]
1.4, UH, IN RESERVE.SO WHEN YOU LOOK AT THIS, THIS IS HOW WE LOOK AT ALL OF THOSE ITEMS THAT WERE ON THE PREVIOUS SLIDE TO LOOK FORWARD TO THE FUTURE TO ENSURE THAT WHEN WE'RE LOOKING AT ENROLLMENT, WHEN WE'RE LOOKING AT REVENUE PROTECTION PAYMENTS, WHEN WE'RE LOOKING AT DEMOGRAPHIC REPORTS, WE'RE PROJECTING THREE YEARS OUT TO KNOW THAT THE RAISES THAT WE GIVE ARE NOT ONLY SUSTAINABLE AND RELIABLE, BUT THEY'RE DONE WITH PURPOSE AND DATA.
WE ALSO ARE VERY EXCITED ABOUT OUR FIVE YEARS, UM, OF BENEFITS THAT WE'VE BEEN ABLE TO GIVE CONSISTENT RAISES SINCE 2019.
FULL INSURANCE COVERAGE FOR EMPLOYEES AND DISCOUNTED CHILDRE FOR EMPLOYEES.
WE WERE AMONG THE TOP DISTRICTS TO GIVE RAISES THROUGHOUT THE PAST FIVE YEARS.
AND THIS PAST YEAR WE WERE THE HIGHEST DISTRICT WITH OUR STARTING SALARY.
AND THAT WAS A HUGE ACHIEVEMENT.
HERE YOU CAN SEE IN 20 19, 20 20 IS WHERE WE HAD THAT 3% RAISE.
AND THEN THE STATE MANDATED AN ADDITIONAL RAISE WHERE WE WERE ABLE TO GIVE, AGAIN, A 4% AND A 6% ADDITIONAL RAISE DISTRIBUTED AMONGST TEACHERS DEPENDING ON THEIR YEARS OF EXPERIENCE WHILE AGAIN, LOWERING THAT DEFICIT BUDGET.
WE GAVE A ONE-TIME SALARY BUMP IN 20 20, 20 21 BECAUSE THAT WAS THE YEAR THAT THE PANDEMIC HIT.
AND WE DID NOT KNOW IF WE WERE GOING TO NEED TO GO INTO FUND BALANCE FOR EMERGENCY PURPOSES, WHICH IS WHY IT WAS ONLY A ONE-TIME.
ADDITIONAL INCREASE, KNOWING THAT IF WE COULD SUSTAIN IT THE FOLLOWING YEAR, WE WOULD EMBED IT INTO TEACHER'S SALARIES AND GIVE AN ADDITIONAL RAISE, WHICH YOU CAN SEE HERE RESULTED IN FIVE AND 7%.
IN 2223, WE OFFERED A 6% RAISE TO TEACHERS AND SUPPORT STAFF.
AND AGAIN, IN 2324, THAT DOESN'T HAPPEN BY ACCIDENT.
THAT IS VERY, VERY STRATEGIC PLANNING.
AND I WANNA THANK MY TEAM FOR SUPPORTING THIS EFFORT.
I WANNA THANK THE BUSINESS OFFICE FOR THE WORK THAT THEY DO BECAUSE IT REALLY DOES TAKE A LASER FOCUSED APPROACH AND IT'S A TEAM EFFORT.
OUR BOND RATINGS DOUBLE A STABLE RATING, HUGE WITH A 75% PASSING RATE AND A 65% PASSING RATE RESPECTIVELY MAINTAIN.
MAINTAINING A DOUBLE A STABLE RATING IS ANOTHER HUGE ACCOMPLISHMENT FOR THE DISTRICT.
STRATEGIC INVESTMENTS, AGAIN, AS WE TALKED ABOUT WITH METER, WE WENT FROM, UM, EARNING ON OUR, UM, INTEREST 2.1 MILLION IN 1819, ALL THE WAY UP TO 15 MILLION.
NOW IN 2223, A HUGE ACCOMPLISHMENT FOR THE DISTRICT.
THE SUPERINTENDENT STUDENT SUPPORT FUND WAS SOMETHING THAT THE BOARD OF TRUSTEES HAD ASKED ME TO START TWO YEARS AGO.
WE HAVE $27,000 IN THAT SUPPORT FUND.
PRINCIPALS, UM, LET THEIR STAFF AND STUDENTS KNOW THAT IF THE STUDENTS HAVE AN ADDITIONAL PROJECT OR SOMETHING THAT WOULDN'T TYPICALLY BE COVERED BY THE DISTRICT, THEY CAN SUBMIT A FORM AND THEN IT GETS APPROVED BY THEIR PRINCIPAL AND THEN CABINET, AND THEN SENT TO ME IF IT IS SOMETHING THAT WE WANT TO PURSUE AND SUPPORT.
FOR EXAMPLE, WE HAD A STUDENT WHO WENT TO AFRICA WITH DOCTORS WITHOUT BORDERS.
SHE COULDN'T AFFORD TO GO TO DOCTORS WITHOUT BORDERS IN AFRICA.
AND HAD A WONDERFUL OPPORTUNITY AND A WONDERFUL EXPERIENCE BY US SUPPORTING AND FUNDING THAT MEALS FOR ALL STUDENTS.
AGAIN, BY BEING VERY RESPONSIBLE AND LOOKING VERY CLOSELY AT OUR FREE AND REDUCED, UM, LUNCH RATES, HELPING PARENTS TO UNDERSTAND THE IMPORTANCE OF FILLING THOSE OUT.
I HAD A PARENT THE OTHER DAY SAY TO ME, I KNOW THAT I DON'T QUALIFY, BUT I ALSO KNOW HOW IMPORTANT IT IS FOR ME TO COMPLETE THIS FORM BECAUSE I'M A STATISTICIAN AND I RECOGNIZE THAT MY NUMBER HAS TO BE IN THE DENOMINATOR FOR US TO BE ABLE TO, UM, DETERMINE IF THE WHOLE ENTIRE DISTRICT OR CAMPUS COULD BE PART OF THE CEP PROGRAM.
SO IN KNOWING THAT WITH ALL OF THE FAMILIES, AND I ALWAYS WANNA THANK THE FAMILIES FOR BEING SO COMMITTED, THAT HELPS US PROVIDE FREE AND REDUCED MEALS AT ELEMENTARY AND MIDDLE SCHOOL FOR BREAKFAST, LUNCH, AND DINNER.
AND NOW NEXT YEAR, THE HIGH SCHOOL WILL ALSO BE ELIGIBLE FOR THAT.
FREE MEALS FOR BREAKFAST, LUNCH AND DINNER.
AND THEN FINALLY, THE FINANCIAL FINANCIAL INTEGRITY AWARDS.
YOU JUST SAW THAT EARLIER FOR THE PAST THREE YEARS, OUR BUSINESS OFFICE HAS CONSISTENTLY RECEIVED THOSE AWARDS.
IF YOU ARE PART OF THE BUSINESS OFFICE, WOULD YOU PLEASE STAND UP? SEE IF WE WERE AT THE OSCARS, THE LIGHT WOULD JUST GO RIGHT DOWN ON YOU LUIE.
SO THANK YOU TO OUR BUSINESS OFFICE TEAM, THANK YOU TO THE STAFF AND, UM, REALLY EXCITED ABOUT WHAT WE, UM, HAVE PRESENTED
[00:55:01]
TONIGHT, ESPECIALLY AS WE GO INTO BUDGET SEASON.I KNOW THAT WAS, UM, A BIT OF A LONG PRESENTATION, BUT IT WAS WORTHY OF THE EXPLANATION, ESPECIALLY FOR THOSE OF YOU WHO MAY NOT BE FAMILIAR WITH HOW A BUDGET IS BUILT.
[V.C. District Advisory Team Recommendations-Academic Calendar and Staff Development Waiver]
INTO INFORMATION ITEM C, UM, DISTRICT ADVISORY TEAM RECOMMENDATION ON THE ACADEMIC CALENDAR AND STAFF DEVELOPMENT WAIVER.OKAY, MEMBERS OF THE BOARD, DR.
TONIGHT WE WILL BE PRESENTING, UM, THE, THE RECOMMENDATIONS BY THE DADS.
I DO WANNA SAY THAT I AM PREGNANT AND HAVE NAUSEOUS, SO PLEASE DON'T TAKE THAT AS OPPOSITION TO THE CALENDAR
SO TONIGHT, SOMEBODY THAT, SOMEBODY VERY SPECIAL IS GONNA BE HELPING ME.
MOHAMMED, SHE'S A MEMBER OF THE COMMUNITY AND SHE'S A PARENT HERE IN OUR DISTRICT DISTRICT.
UH, SHE HAS A CHILD IN GILBERT AND A 2-YEAR-OLD THAT EVENTUALLY IS GONNA COME TO OUR DISTRICT.
SHE WILL BE HELPING ME, UH, GO THROUGH THE PRESENTATION TONIGHT.
SO THANK YOU SO MUCH FOR BEING HERE.
THE RECOMMENDATION THAT WE'RE PRESENTING TONIGHT IS FOR CALENDAR OPTION.
A CALENDAR OPTION A IS EQUIVALENT TO THE CALENDAR THAT WE CURRENTLY HAVE.
THE START DATE IS AUGUST 7TH, AND THE END DATE IS MAY 22ND.
UM, HERE WE HAVE THE RESULTS OF THE SURVEY.
SO WE HAD 51.6 SUPPORT FOR CALENDAR A AND 48.4, UH, FOR CALENDAR AT BEAM WE HAD 900 AND, UM, 6,962 RESPONSES WITH, UH, 450 OF THOSE BEING PARENTS.
TILLY AND D-V-I-S-D COMMUNITY.
UM, I'M A MEMBER HERE OF THE DISTRICT ADVISORY TEAM WHO, UM, PRESENTS, UH, GOES THROUGH THIS TIMELINE AND PRESENTS THE DIFFERENT OPTIONS IN THE SURVEY TO THE COMMUNITY AND THE STAFF, WHICH INCLUDES THE STAFF, UM, TO VOTE ON.
SO JUST A REVIEW OF WHAT WE'VE BEEN DOING SINCE NOVEMBER.
UH, WE FIRST LOOKED AT THE ACADEMIC CALENDAR IN NOVEMBER 6TH, AND WE REVISITED, UH, THIS CALENDAR ON JANUARY 8TH.
BOTH TIMES WE WERE, UM, CONSCIOUS OF ALL OF THE DIFFERENT REQUIREMENTS THAT WE HAVE FROM
THE OVERVIEW OF THE CALENDAR ITSELF, UM, DISCUSSION AND INPUT WITH FROM THE TEACHER TASK FORCE TOOK PLACE ON JANUARY 29TH.
UM, AFTER THAT MEETING, CABINET REVIEWED FEEDBACK FROM ALL OF THESE VARIOUS, UM, PLACES, INCLUDING THE DAT TEAM, AND THEN, UH, APPROVED CALENDAR A AND CALENDAR B, UM, SORRY.
AND THEN PROPOSED OPTIONS A AND B BACK TO THE DAT TEAM FOR OUR FINAL REVIEW AND QUESTIONS, UM, BEFORE THE DAT TEAM AS A COMMITTEE REVIEWED THOSE DRAFTS, UM, AND APPROVED BOTH OPTIONS TO MOVE FORWARD ON FEBRUARY 5TH.
FROM THERE, THE SURVEY WENT OUT IN JUST A FEW WEEKS AFTER THAT TO, LIKE I SAID, ALL OF THIS STAFF MEMBERS HERE AT DVI AS WELL AS MEMBERS, INCLUDING PARENTS LIKE MYSELF.
AND THAT SURVEY WAS OPEN FROM, UM, FEBRUARY 26TH THROUGH MARCH 15TH.
AND THEN THE RESULTS OF THE SURVEY WERE REVIEW WERE REVIEWED AS DR. RUSH SAID, 962 INDIVIDUALS PARTICIPATED, AND VERY SLIGHTLY MORE OF THEM, 51.6 UM, INDICATED A PREFERENCE FOR CALENDAR A.
AND SO TONIGHT, UH, MARCH 19TH IS WHEN WE ARE PRESENTING THAT, UH, RECOMMENDATION FOR THANK YOU.
DO WE HAVE ANY QUESTIONS OR? I HAVE, I HAVE HAVE ONE MORE SLIDE.
OH, YES, I APOLOGIZE FOR THAT.
SO THE LAST SLIDE IS WITH THIS CALENDAR, UM, WE WOULD NEED TO ADOPT A STAFF DEVELOPMENT WAIVER.
SO WITH ANY CALENDAR, WE WOULD NEED TO ADOPT A STAFF, UH, DEVELOPMENT WAIVER THAT TA OFFERS FOR FIVE, FIVE PROFESSIONAL DEVELOPMENT DAYS.
SO THIS WILL BE THE DAYS THAT WOULD GO ALONG WITH THE, WITH THE WAIVER.
UM, START WITH QUESTIONS, QUESTIONS, COMMENTS.
UH, I JUST HAVE A COMMENT SINCE I SERVED ON THAT AND I DIDN'T, I'VE MISSED, I WENT TO A COUPLE OF MEETINGS WHERE WE DISCUSSED IT AND IT'S, IT'S, THERE'S REALLY NOT A LOT OF LEEWAY IN DEVELOPING THE CALENDAR
[01:00:01]
BETWEEN ALL OF THE TESTING DATES SET BY THE STATE, AND THEN THE DAYS THAT WE TRADITIONALLY TAKE OFF FOR DIFFERENT, UM, BREAKS.AND THEN THE DVU, WHICH WE HEAR ALWAYS ACCOLADES FROM OUR STAFF ABOUT THE DELL VALLEY UNIVERSITY WEEK.
UH, SO I JUST WANT THE BOARD TO KNOW AND THE COMMUNITY TO KNOW IT'S VERY LIMITED ON WHAT WE CAN CHANGE WITHIN A CALENDAR.
IT'S LIKE HALF A DAY HERE OR A DAY THERE.
SO THERE'S JUST, IT'S VERY LIMITED OPTIONS ON, ON DEVELOPING THE CALENDARS AND IT'S VERY DIFFICULT.
BUT I APPRECIATE ALL THE INPUT AND THE COMMITTEE THAT SPENT SEVERAL MONTHS WORKING ON IT.
FIRST, CONGRATULATIONS DR. RUSH.
UM, SECOND, I'M, I'M CURIOUS TO HEAR WHAT THE COMMENTS WERE REGARDING HAVING GRADUATION THE LAST DAY OF SCHOOL AND IF THERE WERE ANY.
I I DON'T RECALL SEEING GRADUATION COMMENTS, BUT I CAN GO BACK AND, AND, AND LOOK AT THOSE COMMENTS.
I THINK, UH, MORE OF THE COMMENTS WERE CENTERED OF LIKE, YES, THIS IS A GREAT CALENDAR.
YES, IT'S A GREAT CALENDAR, BUT FOR SUPPORT FOR BOTH.
BUT, BUT I CAN GO BACK AND LOOK AT THAT.
I KNOW MOST PEOPLE DON'T NORMALLY HEAR IT UNTIL GRADUATION DATE AND THAT'S WHEN EVERYBODY IS, UH, VOCALIZED THEIR OPINIONS ON THOSE DATES.
SO I'M JUST CURIOUS TO SEE IF ANYBODY ON THE DAD TEAM HAS A HIGH SCHOOLER OR ANYONE THAT HAS TO GO TO GRADUATION AND HOW THAT IMPACTS THEM IF YOU HAVE COMMENT ON IT.
YEAH, SO THERE WAS SOME CONVERSATION.
THERE DEFINITELY IS REPRESENTATION BOTH FROM THE STAFF AND FROM PARENTS, UM, WITH HIGH SCHOOLERS.
AND, UM, THERE WAS ALSO A LOT OF CONVERSATION ABOUT THE START DATE AND WHEN YOU'RE WORKING WITHIN SUCH, UH, RIGID CONSTRAINTS, YOU KNOW, THE START DATE IMPACTS THE, THE LAST DAY OF SCHOOL.
AND SO THERE WERE DEFINITELY PREFERENCES AROUND NOT GOING PAST, UM, GRADUATION DATE.
UM, AND YOU KNOW, MAYBE EVEN ONTO THE NEXT WEEK, MAYBE EVEN PAST MEMORIAL DAY.
UM, BUT WE DID CONSIDER WHAT THAT WOULD BE, WHAT THAT WOULD MEAN.
AND THERE, THERE WERE LOTS OF DISCUSSIONS AS WELL ABOUT MAKING SURE THAT THERE WAS EARLY DISMISSAL, FOR EXAMPLE, ON GRADUATION DAY IN ORDER TO ACCOMMODATE FAMILIES AND, UM, STAFF BEING ABLE TO ATTEND.
AND IS GRAD IN GRADUATION, IF I'M WRONG, IS SOMETHING THAT THE ADMINISTRATION DECIDES WHEN THAT DATE IS, IS THAT CORRECT? IT'S ACTUALLY SOMETHING THAT TEXAS STATE DECIDES.
THEY HAVE DATES THAT WE CAN ONLY, UM, CHOOSE AND THAT WAS THE DATE, THE VENUE.
ANY QUESTIONS OR COMMENTS FROM THIS SIDE IN JUNE? DO WE HAVE, HOW MUCH STAFF IS WORKING IN JUNE? CAN YOU, CAN YOU REPEAT THE QUESTION OUT OF THE STAFF, HOW MANY STAFF MEMBERS WORK IN JUNE? NO, TEACHERS ARE OFF, BUT ADMIN'S STILL HERE.
AND WE DO HAVE EMPLOYMENT DURING JUNE.
AND I'M ASKING BECAUSE I SEE THAT WE RECOGNIZE A LOT OF THE FEDERAL HOLIDAYS, BUT WE DON'T RECOGNIZE JUNE.
WOULD YOU BE ABLE TO ANSWER THE QUESTION? AT LEAST HALF THE STAFF WORKS ATTEND, AND THEN WE HAVE OTHER STAFF, ADMINISTRATIVE ADMINISTRATORS, PROFESSIONALS, UH, MAINTENANCE EMPLOYEES WHO WORK EXTENDED CALENDARS AND 11TH AND 12 MONTH CALENDARS.
I DON'T HAVE THOSE EXACT NUMBERS IN FRONT OF ME, BUT I CAN PROVIDE THEM IN THE FRIDAY BOARD UPDATE.
WELL, I WAS JUST CURIOUS TO SEE, GIVEN THAT IT'S A FEDERAL HOLIDAY, WHY DON'T WE RECOGNIZE IT FOR THOSE STAFF MEMBERS TO DO WORK? THIS IS THIS, THIS, THIS IS THE ACADEMIC CALENDAR, CORRECT? NOT THE ENTIRE SCHOOL YEAR.
SO THIS DOESN'T REFLECT THE HOLIDAYS FOR JUNE AND JULY, OR DOES IT DOESN'T HAVE THAT THEY'RE CLOSED WEEK? NO, THIS JUST GOES THROUGH JUNE, 2025.
SO IT'S THE ACADEMIC CALENDAR, MAYBE A, UH, YEAH, SO, SO THE, THE, THE HOLIDAYS THAT ARE HIGHLIGHTED ARE HIGHLIGHTED BECAUSE THOSE ARE THE, THE DAYS THAT THE STUDENTS ARE OFF AND, AND FACULTY.
SO THIS IS, THIS IS WHY THIS, THAT IS THE ACADEMIC CALENDAR.
BUT THAT DOESN'T, SO WE DON'T HAVE SUMMER SCHOOL THAT TIMEFRAME THEN FOR THE HOLIDAY OR HOW DOES THAT WORK OUT FOR THE ACADEMIC CALENDAR? WE DON'T ADOPT A CALENDAR FOR SUMMER SCHOOL.
I GUESS WE, I GUESS WE'RE JUST, WE DON'T WANT STATS WORKING ON A HOLIDAY
AND I THINK, LIKE, I THINK THAT'S THE BOTTOM LINE FOR MOST OF THE BOARD.
COULD WE REQUEST A COPY OF THE, YOU KNOW, THE, THE STAFF CALENDAR AS WELL, JUST SO WE CAN SEE THAT TOO, WHENEVER THAT'S DEVELOPED SO THAT WE CAN ENSURE THAT THE HOLIDAYS THAT ARE, UM, THAT THEY ARE.
AND I BELIEVE THAT WOULD BE UP TO THE BOARD, SO WOULD BE UP TO THE BOARD.
SO WE WERE ACTUALLY TOMORROW GOING TO START WORKING ON
[01:05:01]
STAFF CALENDARS BECAUSE THERE ARE MULTIPLE STAFF CALENDARS.WE WANT TO GET THOSE DONE AS QUICKLY AS POSSIBLE TO GET THEM TO OUR STAFF.
I, THAT IS SOMETHING WE CAN TAKE INTO CONSIDERATION.
UM, WE ALSO HAVE CONSTRAINTS, FOR EXAMPLE, 12 MONTH EMPLOYEES.
YOU HAVE ALL THESE DATES THAT WE'RE OFF, RIGHT? SO WE STILL HAVE TO FIT 226 WORK DAYS INTO THE CALENDAR, BUT IT'S CERTAINLY SOMETHING WE CAN LOOK AT.
AND YEAH, IF WE CAN JUST SEE THAT ONE THAT'S, UM, DECIDED ON THAT WOULD BE GREAT FOR VISIBILITY FOR THE BOARD.
ANY OTHER QUESTIONS, COMMENTS? OKAY, THANK YOU SO MUCH.
[V.D. Monthly Financial Reports]
OUR, UM, INFORMATION ITEM D, MONTHLY FINANCIAL REPORT, UH, MS.YES, GOOD EVENING, UH, BOARD MEMBERS AND, UM, I'LL BE REVIEWING THE INVESTMENT REPORT, TAX OFFICE REPORT, BUDGET REPORT, BUDGET REPORT BY OBJECT FUND BALANCE REPORT FOR THE MONTH OF FEBRUARY.
AND I WILL GO OVER A TA LETTER THAT THE DISTRICT RECEIVED AT THE MIDDLE OF LAST MONTH FOR THE INVESTMENT REPORT.
OUR PORTFOLIO HAD AN AVERAGE YIELD OF, OF 5% WITH A WEIGHTED AVERAGE MATURITY OF SIX MONTHS FOR ALMOST 433 OR A LITTLE OVER, EXCUSE ME, A LITTLE OVER $433 INTEREST EARNED FOR THE MONTH WERE 1.7 MILLION, BRINGING THE FISCAL YEAR TO DATE TOTAL TO $12.7 MILLION TAX EARNINGS FOR THE MONTH OF FEBRUARY.
UH, WERE AT 20 MILLION, 20 AND A HALF MILLION DOLLARS BRINGING THE TOTAL FROM OCTOBER THROUGH FEBRUARY.
THAT'S OUR TAX COLLECTION, UH, TIME PERIOD OR TAX YEAR TO 135 MILLION TO $174,000 FOR OUR BUDGET, UH, BY OUR REPORT BY FUNCTION OR, UH, GIMME ONE SECOND.
THE DISTRICT HAS A, A BUDGET OF 134 AND A HALF MILLION DOLLARS, OF WHICH 85.5 MILLION HAVE BEEN SPENT.
UH, SPENDING IS AT 63.5%, WHICH IS UNDER, UH, PROJECTED BY ABOUT 3%.
OUR REPORT BY OBJECT CODE HAS THE SAME INFORMATION AND OUR F FUND BALANCE REPORT HAS NO CHANGES FROM THE PREVIOUS MONTH.
WE ARE STILL ANTICIPATING AN ENDING FUND BALANCE OF $52.8 MILLION.
SO LAST MONTH WE RECEIVED A NOTIFICATION FROM THE TEXAS EDUCATION AGENCY OF AN OVERALLOCATION OF $3.3 MILLION OF SCHOOL PROGRAM.
THE BALANCE IS OWED AS A RESULT OF AN OVERALLOCATION OF FUNDS IN THE PRIOR YEAR.
THE PAYMENT WAS ANTICIPATED IN THE LIABILITY IS INCLUDED IN THE AUDITED FINANCIAL STATEMENTS FOR LAST YEAR, AND THE PAYMENT IS DUE APRIL 1ST.
I THOUGHT WE WERE APPEALING THAT.
NO, THIS ONE ACTUALLY IS DIFFERENT.
THAT'S CHART THAT WE'RE APPEALING AND WE'RE STILL GOING THROUGH THAT PROCESS.
WHAT THIS IS IS BECAUSE LAST YEAR, REMEMBER WE MENTIONED THAT LAST YEAR WE WERE, UH, CONSIDER A RECAPTURE DISTRICT.
WE WERE PROPERTY WEALTHY LAST YEAR, UH, THIS YEAR BECAUSE OF THE TAX DU REDUCTION.
WE WERE, UH, WE WERE NO LONGER A CHAPTER 49 DISTRICT WHERE A RECAPTURE DISTRICT, SO THIS IS BASED OFF OF LAST YEAR, WHICH MEANS THAT WHEN THEY SENT THE DISTRICT MONEY, THEY SEND IT OFF OF THEIR PROJECTIONS, NOT OUR ACTUAL NUMBERS.
SO WE GET PAYMENTS FROM THE STATE, INTERMITTENT PAYMENTS, WE GET 'EM MONTHLY, AND THEN THEY START, START, THEY ADJUST, BUT THEY DIDN'T ADJUST IN TIME WHERE WE HAD RECEIVED MONEY THAT WE HADN'T EARNED ONCE THEY PUT ALL THE NUMBERS IN WHEN WE SUBMITTED OUR AUDIT AND EVERYTHING, THE FINAL NUMBER IS $3.3 MILLION, WHICH WE HAD INCLUDED IN OUR AUDIT.
UH, AND IT WAS PART RECORDED AS A LIABILITY.
SO IT HAS NO EFFECT ON OUR CURRENT BUDGET.
CAN I ASK A CLARIFYING QUESTION ABOUT THAT? OF COURSE.
BECAUSE I'M, I'M A LITTLE CONFUSED, SO SURE.
IN THE SCENARIO, SO WE, BEFORE THE PROPERTY VALUATION CAME IN, WE WERE, AND, AND THE TAX COMPRESSION HAPPENED, WE WERE PROJECTED TO BE A RECAPTURE DISTRICT FOR THIS YEAR.
[01:10:01]
WAS INCLUDED AS PART OF THAT PROJECTION? NO, THIS IS FOR LAST YEAR.SO IT, IT WILL NOT HAVE AN EFFECT ON, ON THIS YEAR.
SO THE STATE DOES THEIR OWN CALCULATIONS AND WE DO OUR OWN, USUALLY WE HAVE BETTER INFORMATION BECAUSE WE HAVE LIVE INFORMATION THAN THE STATE DOES.
SO THE STATE GOES WITH A LEGISLATIVE, UH, PROJECTION AND LOOK AT OUR SUMMARY OF FINANCES.
SO THEY GIVE US OUR FUNDING BASED OFF OF THEIR LEGISLATIVE PROJECTIONS, NOT OUR ACTUAL NUMBERS.
WHEN WE DEVELOP OUR BUDGET, WE USE OUR INFORMATION BECAUSE WE HAVE BETTER INFORMATION THAN THEY HAVE, AND THAT'S HOW WE BUILD OUR BUDGET.
SO THAT'S WHY WE STAY CLOSER TO WHAT WE ARE ACTUALLY GOING TO END UP WITH.
SO LAST YEAR THEY SEND US THE MONEY BASED ON THEIR PROJECTIONS.
THEY OVERSEND BECAUSE THEY WERE ANTICIPATING THAT WE WERE GOING TO RECEIVE MORE STATE, UH, FUNDING THAN WE WERE ACTUALLY ENTITLED TO.
ONCE OUR PROPERTY VALUATION CAME IN, THEN THEY DID THAT READJUSTMENT, BUT IT WAS NOT IN IN TIME THAT THEY HAD ALREADY OVERPAID US.
SO AT THE END OF THE YEAR, AS PART OF OUR, OUR AUDIT PROCESS, WE GO THROUGH THOSE CALCULATIONS, WE SIT WITH THE AUDITS AND WE PULL THEIR PAYMENT REPORT 'CAUSE WE HAVE TO PROVIDE IT TO THE AUDITOR.
AND THERE I IDENTIFIED AND I SAID WE WERE OVERPAID.
WE SAID WE SEPARATED OUT AND WE SET IT AS A LIABILITY.
SO IT WILL HAVE NO EFFECT ON THIS YEAR BECAUSE IT'S ALREADY BOOKED LAST YEAR.
SO IT WASN'T NECESSARILY, UM, SORRY.
SECOND TIME I HAD THAT IT WASN'T AN OVERALLOCATION NECESSARILY RELATED TO ENROLLMENT PROJECTIONS BEING HIGHER.
IT WAS THAT THEY ESTIMATED OUR PROPERTY VALUES WOULD BE LOWER CORRECT.
AND THEN THOSE PROPERTY VALUATIONS CAME IN HIGHER AND WE ENDED UP NOT NEEDING THAT.
THAT YES, THAT IS BASICALLY, BASICALLY WHAT HAPPENS.
AND AGAIN, WANNA MAKE CLEAR THAT IT HAS NO EFFECT ON THIS YEAR'S BUDGET.
I GUESS I'M JUST CURIOUS ON THE, WERE WE GIVEN THIS INFORMATION AT THE LAST BOARD MEETING AS WELL AND WE'RE JUST, OR WE'RE JUST NOT? NO, THIS IS NEW.
UM, AND THEN MY NEXT QUESTION IS, IS THAT, UM, DO WE HAVE TO MAKE SOME TYPE OF, WELL, YOU SAID IT DOESN'T REFLECT, WELL, YOU SAID IT DOESN'T REFLECT NEXT BUDGET.
DO WE HAVE TO MAKE SOME TYPE OF AMENDMENT THAT THIS IS GOING OUT OR NO, WE'VE ALREADY PUT THIS, IF WE, UH, IF WE WERE TO PULL UP OUR ANNUAL FINANCIAL AUDIT, YOU WILL SEE IT AS A, AS A LIABILITY.
SO WE HAD ALREADY ANTICIPATED THIS PAYMENT.
ANY OTHER COMMENTS, QUESTIONS? OKAY.
[V.E. Update on the Status of the Community Engagement Survey]
OUR AGENDA IS INFORMATION ITEM E UPDATE ON THE STATUS OF THE COMMUNITY ENGAGEMENT SURVEY.UM, GOOD FOR ME TO, TO TAKE THIS ONE.
SO THE STATUS ON THE ENGAGEMENT SURVEY.
SO AS YOU'RE AWARE, WE HAVE CONTRACTED WITH GIBSON CONSULTING AND THEY ARE HELPING US TO DEVELOP AND DISTRIBUTE OUT A, A NUMBER OF SURVEYS.
AND THE PURPOSE OF, UM, ONE OF THE QUESTIONS THAT WE'VE RECEIVED FROM THE COMMUNITY AND FROM THE STAFF IS, YOU KNOW, JUST CLARIFICATION ON WHAT IS THE PURPOSE OF THIS SURVEY? WHY, WHY ARE WE DOING THIS? WHY WAS THIS AN INITIATIVE THAT THE BOARD, YOU KNOW, VOTED ON THAT WE WOULD, WE WOULD MOVE FORWARD WITH SOMETHING OF THIS NATURE.
AND THE PURPOSE IS REALLY TO UNDERSTAND THE DIVERSE EXPERIENCES AND PERSPECTIVES OF OUR COMMUNITY.
SO AS A GOVERNANCE TEAM, WE CAN REALLY LOOK AT ALL THESE PERSPECTIVES AND MAKE INFORMED DECISIONS.
UM, AND WE'RE MAKING, YOU KNOW, WE'RE LOOKING AT OUR STRATEGIC PLAN, WE'RE LOOKING AT THOSE THINGS.
AND SO WE WANNA MAKE SURE THAT WE'RE TAKING ALL OF THESE THINGS INTO CONSIDERATION.
NOW WHAT ARE WE LOOKING TO, TO GAIN FROM THIS? WHAT ARE WE LOOKING TO GET? UM, AND THAT'S A QUESTION THAT'S COME UP AND WHAT WE'RE REALLY LOOKING TO GATHER IS IT'S DATA, BENCHMARK DATA.
IT'S SIMPLY JUST TO SEE WHERE WE ARE AT SO THAT THEN WE CAN LOOK AT AND SEE HOW WE CAN MOVE FORWARD IN THE, IN THE BEST WAY THAT DOES ACTUALLY FIT AND WORK FOR OUR COMMUNITY, OUR STAFF, OUR STUDENTS.
UM, AND WE JUST WANNA STAY, CONTINUE TO BE INFORMED OF, OF WHAT'S GOING ON AND WHAT'S HAPPENING.
UH, AND LOOKING, AS WE WERE TALKING TO DIFFERENT VENDORS AND WE WERE LOOKING TO SEE WHO WE WERE GONNA BE USING FOR THIS SURVEY, WE REALIZED THAT WE'RE ACTUALLY PROBABLY ONE OF THE ONLY DISTRICTS THAT DON'T DO THIS.
SO WE REALLY NEEDED TO, YOU KNOW, MOVE ON THIS AND START DOING THIS.
[01:15:01]
IS, YES, OUR LIKE FIRST SURVEY, BUT WE'RE HOPING TO GATHER, YOU KNOW, A BENCHMARK SET OF DATA SO THAT WE CAN MOVE FORWARD ON PERSPECTIVES AND THEN NEXT YEAR AND IN YEARS TO COME, WE'LL BE ABLE TO BUILD ON THIS.UM, AND ONE OF THE AREAS THAT WE REALLY WANTED TO FOCUS ON IS, OR THAT WE KNOW IT'S REALLY IMPORTANT, IS BECAUSE OF OUR, UM, OUR COMMUNITY IS EXPERIENCING RAPID GROWTH AND RAPID CHANGE.
AND THIS IS SOMETHING THAT THE BOARD, UM, HAS DISCUSSED AND HAS SEEN.
THIS IS ALSO SOMETHING THAT CAME UP DURING, SO A BOARD WORKSHOP WHERE THE STAFF WAS INVOLVED AS WELL, AND THIS WAS IDENTIFIED AS ONE OF THE CRITICAL ISSUES.
UM, IN ADDITION TO THAT, I KNOW THAT THERE'S BEEN A LOT IN THE, YOU KNOW, IN THE NEWS AS WELL ABOUT THIS.
UH, MR. WORTHINGTON, IF YOU WOULD LIKE TO YEAH.
YEAH, NO, I, I I THINK IT'S PROBABLY NO SECRET.
THERE'S A LOT OF GROWTH IN EASTERN CRESCENT AND TRAVIS COUNTY.
UM, IT'S BEEN PROFILED IN AUSTIN BUSINESS JOURNAL SEVERAL TIMES.
IT'S BEEN PROFILED IN, UH, AUSTIN STATESMAN.
IT WAS EVEN MENTIONED, UM, THE EASTERN CRESCENT WAS MENTIONED IN THE NEW YORK TIMES AFTER THE MOST RECENT DECENNIAL CENSUS WAS TAKEN IN 2020.
THERE WAS A, A PIECE IN, I BELIEVE IT WAS AUGUST OF 2021, WHERE THEY HIGHLIGHTED THE SIGNIFICANT DEMOGRAPHIC SHIFTS, UH, IN THE EASTERN CRESCENT AMONG SEVERAL PLACES IN AMERICA.
BUT THE EASTERN CRESCENT OF TRAVIS COUNTY WAS ONE OF THOSE PLACES, RIGHT? AND SO I THINK FOR, FOR ME, JUST KIND OF THINKING ABOUT GROWTH HERE AND THE IMPORTANCE OF IT IS, UM, THERE'S A WHOLE LOT OF FOLKS EXPERIENCING A WHOLE LOT OF THINGS.
AND I THINK WE WANNA MAKE SURE AS A BOARD OF NINE, THAT WE HAVE REALLY GOOD INFORMATION ABOUT WHAT PEOPLE'S EXPERIENCES ARE WHAT THEIR PERSPECTIVES ARE.
WE CAN'T GO OUT AND TALK TO EVERY SINGLE ONE OF THE 11 PLUS THOUSAND FAMILIES AND THEIR STUDENTS, UM, TO UNDERSTAND EXACTLY WHAT THOSE PERSPECTIVES ARE.
TELLEY WAS SAYING EARLIER ABOUT USING BETTER DATA AND GETTING DATA TO INFORM PROJECTIONS FOR FINANCES, WHAT WE'RE TRYING TO DO IS USE DATA, UH, TO INFORM STRATEGIC DECISION MAKING SO THAT WE CAN UNDERSTAND WHAT THE PRIORITIES ARE AND EXPERIENCES AND PERSPECTIVES OF OUR COMMUNITY.
I WAS GONNA SAY, IF YOU HAVE ANYTHING TO ADD.
THIS IS MORE LIKE OF MY OWN PERSONAL REASON WHY.
I MEAN, I, I THINK THAT IT'S IMPORTANT THAT WE SEE, YOU KNOW, WHAT'S WORKING IN OUR DISTRICT AND WHAT'S NOT, YOU KNOW, THE OUTCOME OF A LOT OF THE PROGRAMS THAT WE IMPLEMENT WITHIN THE DISTRICT.
WE DON'T ALWAYS HEAR HOW THAT IMPACTED OUR STUDENT OR HOW THAT IMPACTED OUR STAFF.
WE, WE MIGHT JUST GET THE, THE END OF THE RESULT, WHICH DOESN'T REALLY TELL US MUCH EXCEPT FOR THE, THE OUTCOME.
BUT IF WE CAN HEAR LIKE, WE HAD THIS REALLY GREAT OUTCOME, BUT IT TOOK UP SO MUCH, YOU KNOW, EDUCATION TIME OR TEACHERS TEACHING OR WHATNOT, THEN WE CAN REALLY EVALUATE THAT AND SAY, IS THIS REALLY BENEFICIAL TO OUR STUDENTS OR NOT? RIGHT? UM, AND I THINK THAT THAT'S GONNA HELP US A LOT BASED OFF OF THE STAFF FEEDBACK.
UM, FOR PARENTS, WE HAVE PARENTS FROM DIFFERENT WALKS OF LIFE, AND AS A DISTRICT WE TRY TO BE AS EQUITABLE AS POSSIBLE, BUT WE DON'T KNOW WHAT'S GOING ON IN EVERY SINGLE SCHOOL.
SO IT'S, IT'S CRUCIAL FOR US TO GET THAT FEEDBACK, TO MAKE SURE THAT WHY WE THINK WE'RE EQUITABLE, WE MAY NOT ACTUALLY BE AS EQUITABLE AS THINK WE ARE.
AND SO IT'LL GIVE US THAT OPPORTUNITY TO MAKE THAT RIGHT AND TO DO WHAT'S IN THE BEST INTEREST OF ALL OF OUR STUDENTS.
I'VE BEEN DOING SOME VOLUNTEERING THE LAST COUPLE OF WEEKS IN A COUPLE OF THE SCHOOLS AND THERE'S BEEN, UH, THE TEACHERS OF STAFF AND PARENTS HAVE COME TO ME WITH SOME CONCERNS, BUT UNFORTUNATELY I CAN'T ANSWER THEM BECAUSE THE COMMITTEE DID ALL THE WORK BEHIND THE SCENES OUTSIDE OF THE SCHOOL BOARD.
AND I FEEL STILL FEEL FRUSTRATED BY THAT BECAUSE ALL DECISIONS BY LAW ARE SUPPOSED TO BE MADE IN A QUORUM AT FULL BOARD MEETING.
AND SO, UH, SOME OF THE CONCERNS THAT I HEARD WAS, UM, WELL, ABOUT THE WHOLE PROCESS, HOW THE PROCESSES WAS BEHIND THE SCENES WITH THE COMMITTEE AND NOT WITH ALL THE BOARD.
AND A COUPLE OF THINGS CAME UP THAT, AND I NOTICED WHEN WE, YOU FINALLY SENT US THE QUESTIONS.
IT'S THE VERY SAME QUESTION WORDING FOR THIRD GRADERS THROUGH HIGH SCHOOL STUDENTS.
AND I DON'T BELIEVE OUR THIRD, FOURTH, AND FIFTH GRADERS, AS SMART AS THEY ARE, ARE NOT GONNA UNDERSTAND.
DO THEY KNOW WHAT A SCHOOL BOARD DOES WHEN WE ASK THEM THE QUESTION ABOUT A SCHOOL BOARD ARE THE QUALITY OF THE TEACHING IN YOUR CLASSROOM? I JUST WISH YOU ALL THE COMMITTEE AND THE COMPANY, 'CAUSE I WOULD LOVE TO HAVE BEEN ABLE TO ASK THE COMPANY QUESTIONS.
DO YOU GEAR THE QUESTIONS, WORD THEM DIFFERENTLY FOR ELEMENTARY, MIDDLE, AND HIGH SCHOOL KIDS? I THINK WE'RE NOT GONNA GET THE DATA THAT WE REALLY WANT AND NEED BECAUSE OF THE WAY THE QUESTIONS ARE WORDED.
AND I THINK THERE'S SOME CONCERNS BY TEACHERS THAT YOU'VE BEEN TOLD BY THE COMPANY, NOW YOU'RE NOT SUPPOSED TO HELP.
THE KIDS ARE GOING TO BE ASKING OUR TEACHERS QUESTIONS AND I THINK THEY'RE GONNA BE CON CONCERNED AND THEY'RE GONNA GET DIFFERENT DEFINITIONS FROM ALL THE CLASSROOMS. THERE'S NOTHING STANDARD ABOUT IT.
AND THEN I'VE HAD SOME QUESTIONS ASKED, WHAT ABOUT THE RESULTS? I'M HOPING THE RESULTS WILL COME TO THE
[01:20:01]
ENTIRE BOARD AND NOT JUST THE COMMITTEE MEMBERS.WHAT, HOW WE'RE GOING TO, HOW IT'S GONNA BE RELEASED TO THE COMMUNITY, TO THE PARENTS, TO THE STAFF, OR IS IT STILL GONNA BE A SECRETIVE PROCESS BEHIND THE SCENES THAT WE'RE ALL NOT IN THE KNOW ABOUT IT? AND HOW THE, IS THE DATA GONNA BE USED AGAINST THEM IF THEY, THEY GET A, I CAN GUARANTEE YOU THAT IT'S A ROUGH TIME TO BE TESTING FOR EVERYBODY, EVERYONE'S STRESS, STRESS STAFF, PARENTS, THE, UM, STAFF, THE KIDS OVER TESTING AND GETTING READY FOR TESTING AND EVERYTHING.
SO I THINK WE ALWAYS NEED TO KEEP THAT IN MIND AS WE'RE LOOKING AT WHATEVER DATA WE RECEIVE.
SO IF YOU CAN SHARE SOME OF THAT ABOUT WHY THE PROCESS WAS SO SECRETIVE AND WHY, UM, WHY IT WASN'T MORE OPEN, AND THEN HOW, WHAT ARE WE GONNA DO WITH THE RESULTS? HOW ARE WE GONNA DEAL WITH THOSE? OKAY.
YES, I'M HAPPY TO, HAPPY TO ADDRESS THAT.
THANK YOU FOR SHARING YOUR CONCERNS.
SO, UM, I'M GONNA GO THROUGH THE DIFFERENT ITEMS. LET ME KNOW IF I MISS ANYTHING.
SO TO START WITH, UM, I'M ACTUALLY GONNA SKIP TO WHERE YOU ASKED ABOUT THE, THE QUESTIONS, THE WAY THAT THEY WERE WORRIED.
AND THAT IS SOMETHING THAT, YOU KNOW, WE DID REALLY LOOK TOWARDS GIBSON CONSULTING TO REALLY DEVELOP THOSE, THOSE REALLY WEREN'T DEVELOPED BY THE SUBCOMMITTEE.
WE DID, WE WERE ABLE TO LOOK AT THEM, WE DID SHARE THEM WITH THE, WITH THE ENTIRE BOARD FOR THEIR INPUT TOO.
BUT THAT WAS WHAT THEY SUGGESTED.
AND THEY ALSO SUGGESTED THAT WE SHOULD NOT ACTUALLY ALTER THE WAY THE QUESTIONS WERE WORDED.
AND THAT WAS THEIR GUIDANCE THAT, YOU KNOW, WITH THEIR EXPERTISE AND HOW THINGS ARE THAT IT ACTUALLY COULD IMPACT, NEGATIVELY IMPACT THE WAY THAT THE RESULTS WERE COMING IN.
WHAT WE DID DO, UM, TO, TO ASSIST WITH WHAT YOU WERE SAYING ABOUT, YOU KNOW, THIRD, FOURTH, FIFTH GRADERS, THEY MAY HAVE, UM, QUESTIONS.
THEY MAY BE CONFUSED ABOUT WHAT SOME OF THESE QUESTIONS ARE OR HOW THEY'RE BEING ASKED.
AND SO ONE OF THE THINGS THAT WE DID WORK WITH DISTRICT ADMIN AS WELL IS IMPLEMENTING, UM, LIKE SOME SMILEY FACES ON THERE SO THAT THEY DON'T, WHEN THEY'RE ACTUALLY SAYING, OKAY, IS IT, YOU KNOW, GOOD, FAIR, I CAN'T REMEMBER THIS, THE SCALE OFF THE TOP OF MY HEAD, BUT THEY ACTUALLY HAVE SOME SMILEY FACES TO ACTUALLY REFERENCE.
UM, AND THAT WAS SOMETHING THAT, LIKE I SAID, WAS BOTH WITH THE COMMITTEE AS WELL AS DISTRICT ADMIN.
AND GIBSON KIND OF DID THAT TOGETHER.
AND THEY, THEY ADDED THAT 'CAUSE THEY KNEW THAT THAT WAS A, UM, AND NEXT PART IS, YES, THE TEACHERS ARE BEING ASKED OR THE STAFF ARE BEING ASKED NOT TO PROVIDE MUCH GUIDANCE TO THE STUDENTS.
OF COURSE, THEY'RE THERE TO HELP WITH LIKE INSTRUCTIONAL GUIDANCE OF HOW TO, YOU KNOW, PULL IT UP AND THINGS LIKE THAT.
IT WILL BE ADMINISTERED BY A CLASS LINK FOR STUDENTS.
SO THAT IS AN EXTRA PIECE OF INFORMATION.
UM, BUT AGAIN, THAT'S BECAUSE WE DON'T WANT THEM TO STEER THEM IN A DIRECTION.
WE WANT THEM TO HAVE THEIR OWN OPINIONS OF HOW THEY DO IT.
UM, UH, BUT THE THIRD GRADERS, UM, THEY WILL HAVE INFORMATION, THE TEACHERS WILL HAVE INFORMATION ON HOW TO EXPLAIN WHAT, UM, BECAUSE YES, THAT'S, THAT'S OF A CONCERN.
WE JUST HAVE TO BE REALLY CAREFUL WITH HOW MUCH THEY ACTUALLY GUIDE THEM.
SO THAT WAS TO DO WITH THE, UM, THE GRADES.
UH, THE NEXT THING I'LL TALK ABOUT IS, AND PLEASE COMMITTEE, IF YOU HAVE ANYTHING TO ADD, PLEASE DO.
SO THE NEXT ONE IS ABOUT THE PROCESS.
UM, AND YOU'RE ALLUDING TO THAT IT WAS PRETTY SECRETIVE THE WAY IT WAS DONE.
AND, UM, I APOLOGIZE FOR THAT FEELING THAT YOU'VE HAD OF IT BEING SECRETIVE.
UM, WE ACTUALLY SHARED ALL THE INFORMATION AS SOON AS
AND THAT WAS PURELY BECAUSE WE WANTED TO SHARE IT.
YES, A LOT OF IT WAS, UM, WAS MADE ON THE COMMITTEE, BUT ALSO IN WORKING WITH DISTRICT ADMIN AND WITH GIBSON.
UM, AND I THINK, YOU KNOW, MOVING FORWARD, WE HAVE A COUPLE MORE SURVEYS.
I'M ABOUT TO TELL YOU ALL THE TIMELINE AS WELL, UM, OF WHICH ARE GOING TO BE SENT OUT.
AND, YOU KNOW, WE HAVE TO STICK TO THOSE TIMELINES.
SO WE HAVE SENT OUT, WE DID TAKE BACK THE FEEDBACK, YOU KNOW, THANK YOU FOR SENDING YOUR FEEDBACK AS WELL OF THOSE QUESTIONS.
AND WE HAD SOME OTHER FEEDBACK FROM THE BOARD AS WELL.
SO, UM, YEAH, I JUST WANTED TO SHARE THAT THAT IS NOT SOMETHING THAT WAS AN INTENT.
AND IF THAT WAS GONE THROUGH THEN, YOU KNOW, THAT THERE WAS NO SECRETIVE, THIS WAS ALL A VERY TRANSPARENT PROCESS.
UM, AND SO BRINGING BACK TO THAT PART ABOUT HOW ARE WE GONNA RECEIVE THE, THE SURVEY DATA, BECAUSE THAT IS VERY IMPORTANT.
I KNOW THAT'S BEEN OF A CONCERN AS WELL.
UM, WHEN WE RECEIVE THAT DATA, THE DATA IS PART OF OUR CONTRACT WITH GIBSON IS FOR THEM TO GO THROUGH AND LOOK AT ALL THIS DATA.
THEY'RE GONNA MAKE SURE THAT THERE IS NO IDENTIFIABLE PIECES OF INFORMATION IN THERE.
BECAUSE SOMETIMES WHEN PEOPLE PUT COMMENTS, WHEN THEY DO DIFFERENT THINGS, IT'S GONNA ACTUALLY IDENTIFY WHO THEY ARE.
AND THAT IS NOT WHAT WE WANT AT ALL.
WE WANNA MAKE SURE THAT THIS IS COMPLETELY, YOU KNOW, WE, WE DO NOT KNOW WHO SAID WHAT.
AND, UM, IT HAS BEEN CONFIRMED AND RECONFIRM TO US THAT GIBSON WILL NOT BE SHARING ANY OF THAT DATA WITH US.
THEY'RE GONNA LOOK AT IT, THEY'RE GONNA SCREEN IT, THEY'RE GONNA CLEAN IT ALL UP FOR US.
WE'RE PAYING THAT EXTRA MONEY FOR THEM TO TAKE THESE EXTRA STEPS AND REALLY MAKE SURE THAT IT IS CLEAN FOR US BEFORE THEY SHARE IT.
ONE OF THE THINGS THAT WE DID ASK, BECAUSE WE KNOW THIS WAS OF A CONCERN, IS WE'VE ASKED THAT WHEN GIBSON DOES SHARE THE DATA WITH US, WHICH HOPEFULLY WHEN I GET TO THE TIMELINE, UM, IT'LL
[01:25:01]
BE BEFORE THE END OF THE SCHOOL YEAR, UH, THAT IT WILL BE SHARED WITH THE ENTIRE BOARD AS WELL AS DR.SO IT WILL ALL BE RECEIVED AT THE SAME TIME.
UM, WE DIDN'T, WE FELT THAT IF THAT WAS SOMETHING OF CONCERN, THEN WHY NOT JUST HAVE IT SHARED RIGHT AWAY? WE DON'T WANNA, YOU KNOW, DISTRIBUTE THAT TO THE COMMUNITY RIGHT AWAY.
WE WANNA MAKE SURE THAT THE RIGHT STORY IS BEING TOLD WITH THE DATA, BECAUSE SOMETIMES DATA JUST BEING THROWN AT YOU IS NOT ALWAYS THE BEST WAY TO LOOK AT IT.
SO WE WANNA MAKE SURE WE HAVE THOSE SESSIONS AND WE'RE ABLE TO, YOU KNOW, COME UP WITH THOSE STORIES, EXPLAIN TO YOU WHAT, WHAT THE DATA ACTUALLY MEANS.
SO YES, IT WILL BE SHARED WITH THE ENTIRE BOARD AND DR.
UM, ANY OTHER QUESTIONS OR COMMENTS BEFORE I GET TO TIMELINE? YES, YES, PLEASE.
SO WE HAVE BEEN PROVIDING MONTHLY UPDATES AT THE BOARD MEETINGS SO THAT THAT WASN'T SECRETIVE.
AND THEN SECONDLY, UM, AS FAR AS THE CONFIDENTIALITY, OUR CONTACT WITH GIBSON SAID HE WOULD REFUSE TO GIVE IT TO ANYBODY.
AND BEFORE HE DID THAT HE WOULD CLOSE THE WHOLE PROJECT DOWN SO THAT IT'S NOT EVEN A QUESTION OF WHETHER OR NOT WE WOULD GET SOMEBODY'S NAME OR INFORMATION FROM THAT.
SO JUST FOR THE, IT'S NOT ANONYMOUS, BUT IT IS CONFIDENTIAL STATEMENT.
TO ME THAT'S VERY IMPORTANT THAT HE SPECIFICALLY SAID HE WOULD QUIT THE PROJECT.
LIKE IT WOULDN'T GO ON FURTHER IF WE DEMANDED DATA INFORMATION THAT WE WERE NOT AUTHORIZED TO HAVE BASED ON OUR AGREEMENT.
WELL, AND THE REASON I, THE CON ABOUT THE PROCESS IS THAT I'M THE ONE THAT PUT IT ON THE AGENDA IN JANUARY, FEBRUARY, AND THIS MONTH THE COMMITTEE DID NOT PUT IT ON THE AGENDA.
I REQUESTED THAT IF YOU PUT ON THE AGENDA, AND THAT'S WHY I COULD NOT ANSWER QUESTIONS ABOUT IT.
AND YES, YOU ALL DID PROVIDE INFORMATION, BUT WE NEVER RECEIVED ANYTHING IN WRITING UNTIL THE VERY END QUESTIONS.
SO I THINK GOING FORWARD WHENEVER WE, I KNOW WE'VE GOT SOME COMMITTEES PLANNED THAT WE NEED TO MAKE SURE WE STAY ON THE RIGHT SIDE OF THE LAW, THAT DECISIONS ARE MADE BY THE WHOLE BOARD, ESPECIALLY SPENDING MONEY.
UH, I JUST THINK THAT'S A REALLY IMPORTANT PIECE FOR US, FOR OUR COMMUNITY TO, AND OUR STAFF TO KNOW THAT WE, THAT THE ENTIRE BOARD ARE MAKING THE DECISIONS, NOT THIS COMMITTEE OR THAT COMMITTEE OR WHATEVER.
I'LL JUST SAY, JUST ON THAT, YOU KNOW, AS A BOARD MEMBER, I'VE BEEN HERE FOR A YEAR.
UM, IT'S BEEN INCREDIBLY CONFUSING TO UNDERSTAND WHAT THE PROCESS IS FOR GETTING ITEMS ON THE AGENDA.
UM, AT OUR LAST BOARD MEETING WE HAD IDENTIFIED IN OUR BOARD WORKSHOP, WE IDENTIFIED THAT ONE OF THE THINGS IN OUR BOARD OPERATING
AND THAT'S REALLY IMPORTANT FOR A BOARD.
UM, OUR BOARD OPERATING PROCEDURES HAVEN'T BEEN UPDATED SINCE 2015.
UM, THAT THE BOARD OPERATING PROCEDURE FOR IDENTIFYING HOW THE AGENDA IS PUT TOGETHER DOESN'T ACTUALLY ALIGN WITH OUR LOCAL POLICY.
AND SO I THINK THERE IS SOME CONFUSION, AT LEAST FOR ME, I CAN ONLY SPEAK FOR MYSELF ABOUT HOW TO GET THINGS ON THE AGENDA.
UM, THE OTHER THING THAT I WOULD SAY, I JUST WANT TO CLARIFY, THERE WAS NO LAWS THAT WERE BROKEN.
UM, AND OUR BOARD ATTORNEY CAN CHIME IN ON THAT AS WELL.
THE SUBCOMMITTEE WAS NEVER OPERATING WITH A QUORUM OF THE BOARD.
UM, AND SO WE WERE SORT OF TASKED AS A SUBCOMMITTEE TO MEET AND ADDRESS THE ITEMS THAT THE SUBCOMMITTEE WAS TASKED WITH.
AND WE DID TRY TO PROVIDE AS MUCH INFORMATION.
YOU EVEN PROVIDED FEEDBACK ABOUT THE SURVEY.
AND SO WE'VE, WE'VE TRIED TO PROVIDE, UH, AS MUCH INFORMATION.
THE OTHER THING THAT I WOULD SAY JUST ABOUT GIBSON IS PART OF THE REASON THAT THEY WERE SELECTED WAS BECAUSE THEY DO HAVE A LONG HISTORY.
UH, IN FACT, OUR BOARD ATTORNEY, EVEN BEFORE HE WAS WORKING WITH OUR DISTRICT, HAD WORKED WITH THEM THROUGH OTHER DISTRICTS, UM, PRIOR TO NOW.
AND SO THAT SPEAKS TO THEIR TENURE AS A FIRM.
UM, AND SO WE'VE REALLY RELIED ON THEIR EXPERTISE AND GUIDANCE.
UM, SPECIFICALLY I'LL JUST SAY ON THE, ON THE PIECES ABOUT DATA AND CONFIDENTIALITY, I THINK THAT'S REALLY CRITICAL.
UM, IT'S NOT JUST US TAKING THEIR WORD THAT THEY'RE GONNA STICK TO CONFIDENTIALITY.
SO THERE'S, THE CONTRACT CAN BE VIOLATED AS IF ANYBODY WERE TO ASK FOR THAT CONFIDENTIALITY, UH, COMPONENT TO BE BROKEN.
UM, WHICH I THINK IS REALLY IMPORTANT.
THAT'S ONE OF THE THINGS I KNOW I ADVOCATED FOR.
AND THEN I JUST WANT TO ADDRESS THE SORT OF THE, THE PIECE ABOUT, UM, GETTING DATA TO THE BOARD AND KIND OF HAVING AN OPPORTUNITY FOR THE BOARD TO REVIEW IT.
I, I DO DATA FOR A LIVING, AND I'LL TELL YOU THAT SOMETIMES DATA PEOPLE LIKE MYSELF, I ACTUALLY DO A LOT OF COACHING FOR FOLKS ON, ON MY TEAM, AND I'VE DONE A LOT OF COACHING IN THE PAST.
'CAUSE DATA FOLKS, AND YOU START GETTING THE DATA, YOU GET REALLY LOST IN THINGS.
AND THEN WHEN YOU'RE TRYING TO COMMUNICATE IT TO PEOPLE THAT DON'T DO DATA EVERY DAY, YOU START TALKING ABOUT STANDARD DEVIATIONS AND REGRESSIONS AND ALL THAT KIND OF STUFF, AND PEOPLE KIND OF GLOSS OVER AND GET LOST.
AND I THINK THERE'S, FOR US, WE DON'T WANT ANYBODY TO SORT OF GET STRESSED OUT OR, YOU KNOW, UM, FEEL SUPER GREAT OR SUPER CONFUSED ABOUT ANYTHING JUST BECAUSE
[01:30:01]
SOMEBODY WHO DOES DATA FOR A LIVING DECIDED THAT THEY WERE GOING TO MENTION STANDARD DEVIATION OR REGRESSIONS OR R SQUARED COEFFICIENTS, THINGS LIKE THAT.SO
UM, AND, AND I DO THINK THAT THIS IS REALLY, REALLY IMPORTANT THAT, THAT WE DO THIS, YOU KNOW, A AS, UM, TRUSTEE RON SAID, YOU KNOW, WE MET WITH THESE FIRMS, IT WAS VERY CLEAR THAT, UM, NEARLY EVERY DISTRICT, IF NOT EVERY DISTRICT OUTSIDE OF DELL VALLEY, ISD ALREADY ENGAGING WITH AT LEAST ONE, IF NOT MORE, OF THESE FIRMS ON VARIOUS COMMUNITY ENGAGEMENT.
AND SO I THINK DELL VALLEY AS A DISTRICT, I'VE SEEN IT AS A PARENT IN THIS DISTRICT REALLY RAMPING UP ITS EFFORTS TO DO MORE IN OUR COMMUNITY.
AND, AND I SEE THIS AS AN EXTENSION OF THAT AND I'M EXCITED ABOUT IT.
ANY OTHER CO COMMENTS OR QUESTIONS BEFORE I GET TO TIMELINE? OKAY.
SO, UM, MOVING TO TIMELINE, JUST REALLY QUICKLY TO LET Y'ALL KNOW.
SO, UM, THOSE OF YOU WHO ARE STAFF MEMBERS WOULD, THERE IS COMMUNICATION THAT HAS GONE OUT SHARING THAT THE SURVEY WILL BE DISTRIBUTED ON MARCH 20TH, WHICH IS TOMORROW.
I'M GONNA DO THEIR LITTLE PLUG RIGHT NOW.
LOOK FOR THAT EMAIL FROM GIBSON.
UM, SO THAT THE SURVEY WILL BE, UM, OPEN TO TAKE THAT.
AND THEN THE STUDENT SURVEY IS GOING TO BE GOING OUT.
THERE'S ACTUALLY, IT'S WITHIN TWO WEEKS.
SO THIS WEEK AND NEXT WEEK, KIND OF THE TIMEFRAME THAT WE HAVE, UM, DECIDED ON, AND THAT IS GONNA BE PUSHED OUT THROUGH CLASS LINK, UM, WHERE STUDENTS WILL BE TAKING IT DURING THEIR HOMEROOM OR THE TIME THAT WAS BEST DECIDED BY THE PRINCIPALS OF EACH CAMPUS TO DECIDE WHEN IT WAS BEST FOR IT TO BE ROLLED OUT.
SO WE DID LEAVE THAT TO THE CAMPUSES TO DECIDE ON WHAT WAS BEST.
IF STUDENTS ARE, YOU KNOW, NOT THERE THAT DAY FOR SOME REASON OR UNABLE TO TAKE IT, THEY WILL BE GIVEN AN OPPORTUNITY TO ANOTHER TIME.
UM, ANOTHER PIECE OF THIS IS, YOU KNOW, WHEN THE PARENTS WERE CONTACTED OR THEY WERE COMMUNICATED OUT THAT THE SURVEY WOULD BE GOING OUT TO THEIR, TO THEIR STUDENTS AND THEY HAD THE OPPORTUNITY TO OPT OUT.
THEY WERE PROVIDED AN EMAIL ADDRESS, THEY WERE PROVIDED INFORMATION ON HOW TO DO THAT.
AND WE DID RECEIVE SOME PARENTS WHO DID, WHO DID OPT OUT, WHO DID CHOOSE TO OPT OUT.
AND SO THEIR INFORMATION, THEIR DATA IS BEING REMOVED AND, UM, THEY WILL NOT BE ASKED TO, TO TAKE THE SURVEY.
UM, AND THEN, SO THAT IS THE STAFF AND THE STUDENT SURVEY.
THOSE ARE THE TWO THAT ARE COMING UP, YOU KNOW, VERY SOON THIS WEEK AND NEXT WEEK.
AND THEN THE NEXT SURVEYS THAT WE'LL BE FOCUSING ON ARE OUR, UM, FORMER STAFF AND OUR COMMUNITY SURVEY.
THOSE ARE ONES THAT ARE CURRENTLY, UM, WE'RE KIND OF IN DESIGN RIGHT NOW WITH GIBSON.
SO DETERMINING WHAT THOSE QUESTIONS ARE.
AND, UM, ONCE THERE'S, YOU KNOW, THAT STUFF HAS BEEN DONE, WE WILL BE SHARING THAT WITH THE ENTIRE BOARD AGAIN IN THE SAME PROCESS THAT WE DID WITH THE FIRST TWO TO MAKE SURE THAT WE RECEIVE ANY FEEDBACK AND IT CAN, YOU KNOW, TAKE THAT INTO CONSIDERATION.
UM, THEY ARE VERY BASIC QUESTIONS THAT WILL BE SENT OUT AND THE MODE OF HOW THAT IS GOING TO BE SENT OUT IS GONNA BE SLIGHTLY DIFFERENT AS YOU CAN IMAGINE.
WE WANNA MAKE SURE, ESPECIALLY FOR THE COMMUNITY, YOU KNOW, WE WANNA REACH AS, AS MUCH OF THE COMMUNITY AS POSSIBLE.
SO WE'RE LOOKING AT DIFFERENT METHODS, NOT JUST EMAILING THINGS OUT, BUT HAVING, YOU KNOW, LIBRARIES OR FLYERS OR THINGS WHERE THEY CAN ACTUALLY, YOU KNOW, ACCESS THE SURVEY ANOTHER WAY THROUGH A QR CODE, THROUGH PAPER, HOWEVER IT MAY BE.
AND SO WE'RE STILL WORKING ON THE LOGISTICS OF ALL THOSE PIECES, BUT THAT ONE WE ARE HOPING TO ROLL OUT AT THE BEGINNING OF APRIL.
THAT IS THE TIMELINE THAT WE ARE LOOKING AT.
SO WE'VE GOT A PRETTY SHORT TIMELINE.
UM, AND THE REASON WHY WE WANTED TO GET ALL OF THIS DONE AS SOON AS POSSIBLE IS REALLY TO BE ABLE TO GATHER THAT DATA.
WE WANNA BE ABLE TO GATHER THE DATA AND THEN BE ABLE TO SHARE THAT WITH THE COMMUNITY, THE STAFF AND THE STUDENTS BEFORE THE END OF THE SCHOOL YEAR.
UM, SO WE REALLY, I ALSO WANNA PUT A PLUG OUT TO THE ADMIN GROUP.
THEY'VE BEEN REALLY GREAT TO BE WORKING WITH.
UM, WE'VE TAKEN SOME EXTRA TIME OF THEIRS, YOU KNOW, THEY'VE BEEN WORKING WITH US AND WITH GIBSON TO GET THINGS MOVING.
UM, AND YOU KNOW, I I REALLY DO APPRECIATE THEIR WORK ON IT AND I KNOW THAT THIS IS, I REALLY DO FEEL THAT THIS IS A REALLY GREAT OPPORTUNITY AND IT'S GONNA BE, THE DATA'S GONNA BE REALLY CRITICAL AND IMPORTANT FOR, UM, OUR STUDENTS AT THE END OF THE DAY.
ANY OTHER QUESTIONS, COMMENTS? YES.
SO YOU SAID THE COMMUNITY SURVEY IS GOING OUT THE BEGINNING OF APRIL IN TWO WEEKS.
UM, WE'RE HOPING FOR IT TO BE AT THE BEGINNING OF APRIL, BUT WE HAVEN'T SEEN ANY OF THE, WE, THERE WON'T BE ENOUGH TIME TO DO FEEDBACK ON QUESTIONS, WILL IT? BUT WE, WE HAVE A TIGHT TIMELINE, UM, INTERNAL, UM, DEADLINE DATES.
WE'RE HAPPY TO SHARE, BUT, BUT I THINK THE, THE FOUR OF US THAT AREN'T ON THE COMMITTEE AREN'T GONNA REALLY HAVE ANY INPUT INTO THE COMMUNITY SURVEY.
WE WILL, IT'LL PROBABLY BE AROUND THE SAME AMOUNT OF TIME AS BEFORE, LIKE FOUR TO FIVE DAYS.
DOES THE COMPANY REALLY TAKE OUR SUGGESTIONS? THEY REALLY HAVE.
[01:35:01]
IT SOUNDS LIKE TO ME THAT THIS COMPANY IS SO DECIDED THIS IS WHERE WE'RE GONNA DO IT.WE DON'T CARE WHAT THE REST OF YOU THINK.
SO NO, THEY'VE, THEY'VE BEEN VERY, UM, THEY'VE BEEN REALLY PARTNERING WITH US.
SO, BUT IF WE WANTED DIFFERENT QUESTIONS OR ADD QUESTIONS OR THEY WILLING TO DO THAT, YES, THEY HAVE.
AND THEY, WE ACTUALLY HAD, UM, A QUESTION THAT WAS ASKED MS.
AND THAT WAS SOMETHING THAT WE HAD ADDED.
MM-HMM,
LIKE I SAID, EVERY I HEARD OF IT, I WAS GONNA ASK THE QUESTION, ARE WE DOING A COMMUNITY SURVEY? 'CAUSE YOU ALL HAVE NOT SHARED THAT INFORMATION WITH US.
AND THAT IS, WE REALLY WERE FOCUSED ON STAFF AND THE STUDENT SURVEY TO GET THAT UP FIRST.
'CAUSE THOSE TWO REALLY ARE MORE TIME SENSITIVE.
IF WE DO HAVE TO MOVE THE OTHER ONES, WE CAN, BUT WE REALLY, REALLY WOULD LIKE TO STICK TO THE TIMELINE SO WE CAN GET THE DATA BACK TO THE COMMUNITY.
AND SO THIS GOES BACK TO MY COMMENT ABOUT NOT BEING PART OF THE PROCESS.
THAT'S, I THINK, AND YOU HAD EVERY OPPORTUNITY, LIKE THE REST OF US, YOU KNOW, I'M TO BE PART OF THIS COMMITTEE.
NO, IF YOU WANT, I I CAN STEP DOWN AND YOU CAN PART OF IT IF YOU REALLY WANT BE IN THERE.
WE'RE NOT BEING SECRET, WE'RE VERY TRANSPARENT.
NO, YOU'RE ONLY, AND YOU WERE ASKED ABOUT, YOU WERE ONLY TRANSPARENT WHEN YOU WERE ASKED.
WHEN I ASK FOR IT, WE, I'M GONNA CALL, I'M GONNA CALL THE QUESTION CALL THERE.
NO QUESTION IS I WANT, THIS IS, I WANNA CALL THE QUESTION YES FOR AN UPDATE ON THE STATUS OF THIS.
WHAT DO YOU MEAN? THERE'S NO QUESTION TO CALL THE QUESTIONS WHEN YOU ASK FOR A MOTION MOTION.
I I THINK WE'RE JUST TRYING TO MAKE SURE THAT WE STICK TO THE TOPIC.
UM, WELL, AND THANK, THANK YOU FOR YOUR WELL BOARD MEMBER.
I HAVE A RIGHT TO SHARE MY CONCERNS ABOUT THE PROCESS.
AND AS I WAS LOOKING AT, I'LL JUST BRING THIS UP NOW, WHEN, YOU KNOW, I WAS, UM, ON THE, UM, SUR THE COM COMMITTEE FOR THE BORROWED OPERATING PROCEDURES, WHICH, UH, MATT REFERENCED.
SOME OF THEM SAY IN THE ONE I READ A COUPLE OF 'EM, I READ THAT IF A BOARD, IF THE COMMITTEE IS ADVISORY, THAT'S GREAT, EVEN IF IT'S NOT A QUORUM OF THE BOARD.
BUT IF THEY'RE MAKING DECISIONS OUTSIDE OF A PUBLIC MEETING, THEN THEY'RE, THEY ARE OPEN TO THE OP, THEIR DECISIONS, THEIR DISCUSSIONS, ET CETERA, ARE OPEN TO THE OPEN MEETINGS ACT AND PARENTS, COMMUNITIES, STAFF, ANYONE COULD ASK FOR ALL THE INFORMATION YOU'RE MEETING.
MEANING IF YOU TOOK MINUTES, WHATEVER.
THAT'S WHY I'M SAYING WE NEED TO BE MORE OPEN TO THE ENTIRE BOARD AND NOT JUST, YOU MAY FEEL LIKE THAT, BUT YOU KNOW, I THINK ONE OF THE PROBLEMS IS WE DON'T HAVE COMMITTEE INFORMATION IN OUR BOARD OPERATING PROCEDURES ABOUT HOW WE OPERATE.
BUT I THINK WE NEED, GOING FORWARD, WE NEED TO MAKE SURE, LIKE TWO WEEKS FOR THE COMMUNITY SURVEY AND NO INPUT FROM FOUR OF US.
SO I JUST THINK THAT'S REAL IMPORTANT FOR ALL OF US AS BOARD MEMBERS WHEN YOU SERVE ON COMMITTEE, TO KEEP THAT IN MIND.
THANK, THANK YOU FOR SHARING YOUR CONCERNS, UM, MOVING FORWARD ABOUT THE PROCESS.
YEAH, AND I JUST WANNA MAKE SURE THAT EVERYONE IS AWARE OUT THERE THAT WE ARE WITHIN THE LAW, WE TALK TO OUR, OUR LEGAL ADVICE ABOUT COMMITTEES AND WHAT WE'RE DOING IF THERE ARE THINGS THAT WE DO NEED TO BE LOOKING AT.
AND WE'LL DEFINITELY, I MEAN, IT'S PROBABLY GONNA BE A CONVERSATION PRETTY SOON BECAUSE I DON'T WANT ANYONE TO FEEL LIKE WE'RE DOING ANYTHING ILLEGAL OR WE'RE NOT UPDATING, WE'RE NOT BEING TRANSPARENT.
UM, WE DID GIVE EVERY BOARD MEMBER THE OPPORTUNITY TO BE PART OF THESE COMMITTEES TO PROVIDE FEEDBACK AND INPUT, WHICH AS A BOARD, WE ALL AGREED THIS WAS THE PROCESS THAT WE WERE GOING TO BE DOING.
AND, UM, I WANT PEOPLE TO FEEL LIKE WE WE'RE NOT TRYING TO DO ANYTHING TO, UH, YEAH.
CIRCUMVENT ANYTHING OR ANYONE OR THE LAW.
UM, SO DON'T PLEASE
I I WAS JUST GONNA SAY, I, I THINK ONE THING TOO THAT I TRY TO OPERATE WITH IS JUST A TRUST.
I, I CAN'T BE A PART OF EVERY MEETING, FOR EXAMPLE, I'M NOT ON THE DISTRICT ADVISORY TEAM.
I KNOW THAT THERE ARE DECISIONS THAT ARE MADE THERE ABOUT THE DISTRICT.
AND I THINK WHEN STAKEHOLDERS WHO ARE PART OF THE DISTRICT ADVISORY TEAM COME AND SHARE INFORMATION AND I HAVE AN OPPORTUNITY TO ASK QUESTIONS AND GET FEEDBACK, I TRUST THEM AND I TAKE THEM AT THEIR WORD.
UM, AND I JUST, I HOPE THAT OTHERS WOULD HAVE THAT SAME LEVEL OF CONFIDENCE AND TRUST AND BENEFIT OF DOUBT FOR THE SUBCOMMITTEE.
UM, AND, AND YOU BROUGHT UP THE, UM, QUESTION OR THE COMMENTS ABOUT THE COMMUNITY SURVEY.
IF, IS THERE, IF THERE ARE SPECIFIC QUESTIONS, DO YOU MIND EMAILING THEM TO SHIRA AND SUSANNA? OH, WELL, NO.
IN FACT I DID WHEN SHIRA DID SHARE THE STAFF AND THE BOARD QUITE THE STUDENT QUESTIONS, I DID RESPOND TO HER.
I JUST, SUCH A SHORT TIMELINE.
I JUST HAD NO CLUE YOU ALL WERE EVEN WORKING ON A COMMUNITY SURVEY.
AND YES, BUT IT'S A VERY SHORT TIMELINE TOO.
WE'VE SAYING IT FROM THE BEGINNING, CAN THINK ABOUT, I MEAN, WE GET OUR AGENDAS ON FRIDAY FOR TUESDAY MEETING, SO IT'S MORE TIME THAN THAT JUST TO BE CLEAR.
IT WOULD BE NICE FOR YOU ALL TO SHARE THE AGENDAS THAT YOU'VE WORKED WITH AND YOUR, UH, AS YOU'VE GONE ALONG, INSTEAD OF ME HAVING TO ASK FOR REPORTS AT BOARD CAN WOULD'VE BEEN TO YOU, MS. TUBER.
UM, BUT I WANNA JUST REAL QUICK, WE AGREED THAT WE WOULD PROVIDE MONTHLY BOARD MEETING.
I MEAN, SO IT SHOULD HAVE ALREADY BEEN ADDED.
[01:40:01]
PERSONALLY ASKING FOR IT BECAUSE WE HAD ALREADY AGREED THAT THAT'S WHAT WE WOULD DO AT ONE OF THE BOARD MEETINGS.SO, UH, WHOEVER'S DOING THE AGENDA, JUST KEEP IT ON THERE.
'CAUSE THAT'S WHAT WE HAD AGREED AT THE VERY BEGINNING.
UM, I HAVE, I THINK THERE WAS A QUESTION HERE, MR. I SAID, COULD WE MOVE ON? OKAY.
ANY LAST WORDS ON THIS BEFORE WE CAN MOVE ON TO THE NEXT INFORMATION TOPIC? JUST WANNA PUT A BUTTON ON, ON THE TIMELINES BEING TIGHT.
I KNOW THAT'S ONE OF THE THINGS THAT WE ADDRESSED EARLY ON IS THAT IN THIS FIRST YEAR OF DOING THE SURVEY IS THAT WE WERE GONNA HAVE PRETTY TIGHT FEEDBACK TIMELINES.
UM, AND I KNOW THAT THAT'S REALLY DIFFICULT, UM, TO ACCOMMODATE, DIFFICULT TO ACCOMMODATE FOR MYSELF.
UM, BUT THAT'S ONE OF THE THINGS THAT WE'VE COMMUNICATED, UM, AT, AT RECENT BOARD MEETINGS, UM, MORE THAN ONCE.
[V.F. Governance Update From TASB Consultant]
ON TO THE LAST INFORMATION ITEM.UM, UPDATE F GOVERNANCE UPDATE FROM TASB, MR. COME BOARD DR.
TELLEY STAFF COMMUNITY MEMBERS.
UM, THIS IS MY PRESENTATION ON WHERE WE ARE IN THE BOARD DEVELOPMENT PROCESS.
I, WE STARTED THIS JOURNEY ACTUALLY AT THE END OF SEPTEMBER WHEN I CAME AND DID THE, IN THE INITIAL MEETING AUDIT.
AND THEN WE HAD A BOARD RETREAT ON A RETREAT, A BOARD WORKSHOP.
UH, I GUESS WE WERE RETREATED BACK IN THAT ROOM, LIKE SORT OF.
UM, AND WE, WE DID AN ASSESSMENT AND ONE OF THE THINGS THAT WE DID IN THAT IS WE, WE PUT THE FOCUS ON WHAT THE BOARD SHOULD BE PUTTING THEIR FOCUS ON.
AND THAT WAS WHAT AGAIN, WHAT'S BEST FOR, WE DON'T, YOU DON'T HAVE TO REMEMBER THE EXACT NUMBER
IS, IS, IS THAT STILL THE CASE FOR EVERYBODY? I'M GONNA GO DOWN, DOWN THE LINE TO MAKE SURE, IS THAT STILL THE CASE FOR YOU? YES.
LET ME GIVE YOU AN UPDATE OF REMINDER OF THE KEY THEMES THAT WE'RE WORKING ON, AND THEN I'LL TALK ABOUT WHAT OUR, WHAT OUR CURRENT STEPS ARE, AND THEN WHAT OUR NEXT STEPS ARE.
SO BASED ON THAT EARLY WORK, UH, THAT I DID, THE, UH, WHEN THE BOARD DID THE SELF-ASSESSMENT, WE HAD THAT DISCUSSION.
UM, THE, THE MEETING SELF, THE MEETING ASSESSMENT THAT, THAT I DID, THE, THE, THE ONE-ON-ONE INTERVIEWS I DID WITH ALL THE BOARD MEMBERS, STAFF MEMBERS, AND SOME COMMUNITY MEMBERS.
THE KEY THEMES TO WORK ON THAT, THAT I'LL, THAT I'M, THAT I'VE, THAT I HAVE BEEN AND THAT WE'VE BEEN WORKING ON TOGETHER ARE WHAT I CALL THE THREE RS AND C AND T.
SO WE'RE WORKING ON RELATIONSHIPS, ROLES, RESPECT, AND THEN COMMUNICATION AND TRUST.
SO THOSE ARE THE FIVE KEY THEMES THAT WE'RE WORKING ON.
AND I WEAVE THOSE IN, IN THROUGH ALL OF THE DIFFERENT, UH, THINGS THAT WE'RE DOING CURRENTLY, WHAT WE'RE WORKING ON.
SO THESE ARE NOT JUST NEXT STEPS, BUT CURRENT STEPS.
SO WE MET, UM, ON MARCH THE, THE FIFTH, WE HAD A A, A WORKSHOP IN, IN THIS ROOM.
AND IN THAT WORKSHOP WE STARTED THE PROCESS OF UPDATING THE BOARD OPERATING PROCEDURES, WHICH YOU HEARD JUST, JUST DISCUSSED THERE THAT IT HAD BEEN A WHILE SINCE THEY'D BEEN UPDATED.
AND WHY THAT'S IMPORTANT IS THAT REALLY TOUCHES BASE ON SEVERAL OF THOSE KEY THEMES, BUT PARTICULARLY ROLES AND, AND RELATIONSHIPS.
BECAUSE WHEN, WHEN THE RULES AREN'T CLEAR FOR A A GROUP, PEOPLE MAKE UP THEIR OWN.
AND WHEN THE RULES AREN'T CLEAR, THE, WHEN YOU FIND OUT THAT YOU VIOLATED AN EXPECTATION IS WHEN IT'S TOO LATE.
AND THAT'S, THAT'S A REALLY KEY THING.
SO WE'RE, WE'RE UPDATING THE BOARD OPERATING PROCEDURES AND HERE'S HOW, HERE'S HOW WE'RE GOING ABOUT THAT PROCESS.
THE, THE ENTIRE BOARD HAS BEEN GIVEN ACCESS TO THE DOCUMENT.
I HAVE ASKED THE ENTIRE BOARD TO GIVE ME FEEDBACK.
REMEMBER, THOSE ARE DUE TO ME TOMORROW EVENING.
I DID EXTEND THAT DEADLINE 'CAUSE WE WERE PREPARING FOR THE BOARD MEETING.
THANK YOU FOR THOSE TWO BOARD MEMBERS THAT HAVE ALREADY
[01:45:01]
SENT THOSE TO ME, UH, SUSANNA AND ANN.UM, BUT FOR THE REST OF YOU, SEVEN O'CLOCK TOMORROW.
AND WHAT I, WHAT I AM DOING WITH, WITH A MEMBER OF MY TEAM IS WE'RE COMPILING ALL OF THE COMMENTS INTO ONE DOCUMENT AND I'LL SHARE THOSE, THE, THE COMPILED WITH THE SUBCOMMITTEE AND THE SUBCOMMITTEE.
UH, WE'LL BE MEETING AND WE'LL START THE WORK OF ACTUALLY DOING THE UPDATING WORK WITH THE OPERATING PROCEDURES.
ALL THE BOARD WILL SEE THAT, THAT PROCESS WILL IT, WHEN, WHEN IT, YOU KNOW, IT IS THE APPROPRIATE TIME.
YOU'RE NOT GONNA WANNA SEE IT THROUGHOUT 'CAUSE IT'S GONNA BE A LOT OF DOCUMENTS.
AND WE'LL SPEND A FAIR AMOUNT OF TIME TOGETHER.
BUT WE'LL, WE'LL UPDATE, WE'LL UPDATE THOSE AND THEN WE WILL SEND THEM BACK TO THE BOARD AS A WHOLE FOR REVIEW.
AND HOPEFULLY BY THE APRIL MEETING, MY INITIAL GOAL WAS TO ADOPT IT BY THE APRIL MEETING.
THAT'S JUST, THAT'S JUST NOT REALISTIC.
THERE'S JUST A LOT WE NEED TO DO.
AND THERE'S GOTTA BE BACK AND FORTH.
BUT BY THE APRIL MEETING, WE'LL HAVE AT LEAST A DRAFT OF THE OPERATING PROCEDURE SENT OUT IN ADVANCE.
AND THEN, YOU KNOW, THE BOARD CAN, CAN GIVE THE SUBCOMMITTEE FEEDBACK SINCE THE BOARD AS A WHOLE WILL NEED TO DO IT.
AND WE'LL NEED TO HAVE THAT AS AN AGENDA ITEM.
UH, AND THEN WE'LL CON CONTINUE THE WORK AFTER THAT.
AND HOPEFULLY, I, I THINK WE CAN DO THIS BY, BY THE MAY MEETING, MEETING FINAL, UH, ADOPTION.
UM, SO WE'LL WE'LL BE DOING, DOING THAT WORK WITH THE SUBCOMMITTEE.
AND THEN WE'LL ALSO BE DOING THAT WORK AT, AT A DIFFERENT, UH, POINT IN TIME TOO, WHICH I'LL GET TO WITH THE NEXT SLIDE.
THE OTHER PIECE THAT WE'RE WORKING ON IS DEVELOP, UH, SUPERINTENDENT PERFORMANCE GOALS.
AND, AND, AND THAT REALLY CAME ABOUT WITH SOME OF THE EARLY DISCUSSION I HAD WITH THE BOARD WAS OUR SUPERINTENDENT EVALUATION PROCESS REALLY NEEDS HELP.
AND ONE OF THE THINGS THAT THAT, THAT I LOOKED AT IS THEY DIDN'T HAVE REALLY CLEAR WHAT, WHAT WE CALL SUPERINTENDENT PERFORMANCE GOALS.
YOU MAY THINK OF THEM AS AS METRICS.
UM, YOU KNOW, THESE, THESE, THESE ARE THE MEASURES THAT WE'RE, UH, GOING TO USE, UM, IN EVALUATING THE SUPERINTENDENT.
AND I SAY THE SUPERINTENDENT, SINCE WE KNOW THAT DR.
AND, AND I, AND I'VE, AND I'VE TOLD FOLKS THIS, THAT THESE ARE NOT REALLY PER PERSON DEPENDENT.
THESE ARE THE THINGS THAT THE BOARD AS A WHOLE EXPECTS OF THE SYSTEM.
BUT THE THING THAT THEY'RE GONNA BE, YOU KNOW, PRIMARILY FOCUSED ON, ON THEIR ROLE AS, YOU KNOW, IN GOVERNANCE AND OVERSIGHT OF MANAGEMENT TO, TO MONITOR.
AND, AND THE REAL KEY PIECES ON THAT SUPERINTENDENT PERFORMANCE, THE SUPERINTENDENT PERFORMANCE GOALS IS THEY ARE PRIMARILY, AND WHEN I SAY PRIMARILY SHOULD BE 98% OR MORE BY WHAT THEY EXPECT OF THE SUPERINTENDENT TO DO TO HELP THE DISTRICT MOVE FORWARD IN ACCOMPLISHING THE DISTRICT'S GOALS.
'CAUSE THAT'S WHAT THOSE SHOULD BE.
OTHER STUFF THAT'S IN THERE 2% OR LESS.
IT'S REALLY DRIVEN BY WHERE DO, WHERE DO WE WANT TO GO.
UM, SO THAT DATA IS REALLY, REALLY CRITICAL.
SO THAT'S, WE'RE WORKING ON THAT NOW.
SO WE'LL, WE'LL HAVE TWO SUBCOMMITTEES.
UH, THE BOARD AS A WHOLE ALSO IS GIVING THEIR FEEDBACK AND IDEAS ON THAT FOR THE SUPERINTENDENT PERFORMANCE GOALS THAT'S DUE NEXT WEEK.
UM, AND SO I'LL, I'LL BE WORKING CLOSELY WITH, WITH BOTH SUBCOMMITTEES AND SUBCOMMITTEES, I'LL BE SENDING AN EMAIL OUT TO YOU THIS WEEK AND WE'RE GONNA START FINDING TIMES THAT WE CAN, WE CAN WORK TOGETHER.
AND THERE ARE DIFFERENT WAYS THAT, THAT WE CAN DO, DO THAT WORKING TOGETHER, EITHER IN PERSON OR VIA, UH, ZOOM.
UH, WHATEVER'S GONNA BE EASIEST FOR US.
THE NEXT STEPS AFTER THAT, ON APRIL 12TH AND 13TH, UH, WE, WE WILL, UH, HAVE OUR RETREAT.
UH, FINALLY, WE, WE, WE POSTPONE THAT IT WAS SUPPOSED TO BE ORIGINALLY IN FAIR, BUT WOULD POSTPONE THAT FOR A FEW REASONS.
SO SOME OF THE THINGS THAT WE'LL BE DISCUSSING AT THAT RETREAT, AGAIN, THOSE, THOSE, THOSE THEMES, THE THREE RS AND C AND T, UM, WILL, WILL BE A BIG THREAD THROUGHOUT THAT, UM, RETREAT.
EVERYBODY HOPEFULLY HAS, HAS ALREADY GOTTEN THROUGH OR MOSTLY THROUGH OR, OR GOOD WAY THROUGH THE RESPECTFUL LEADER AT THE RETREAT.
ALL OF ALL BOARD MEMBERS WILL BE ASKED TO SUMMARIZE PART OF THAT.
I'LL LET FOLKS SELECT WHAT THEY WANT AND IF THERE'S, YOU KNOW, UH, FOLKS THAT WANT THE SAME TOPIC, WE'LL WE'LL FLIP A COIN OR SOMETHING.
UM, BUT WE'LL, WE'LL TALK ABOUT THAT AND TALK ABOUT WHY THAT, WHY THAT BOOK IS SO IMPORTANT FOR THE WORK OF THE BOARD GOING FORWARD.
UM, ONE OF THE THINGS THAT WE WILL ALSO DO IS TO DEVELOP A SOCIAL CONTRACT.
AND WHAT A SOCIAL CONTRACT IS, IT'S A REALLY BRIEF DOCUMENT AND IT ESSENTIALLY SAYS, OKAY, YOU'VE GOT BOARD OPERATING PROCEDURES.
[01:50:01]
SOCIAL CONCEPT IT CONTRACT SET DOES IS IT SETS IT OUT IN A VERY BRIEF, AND GENERALLY IT SHOULD BE FAIRLY EASY TO REMEMBER IS HERE ARE THE GENERALIZED BASIC RULES, TENETS THAT WE'RE GONNA FOCUS ON IN, IN WORKING AS, AS A TEAM.UH, VERY, VERY POWERFUL PROCESS.
AND I THINK IT'LL BE ONE THAT WILL REALLY HELP YOU ALL A AS A TEAM.
AND THEN WE'LL ALSO SPEND TIME, UH, DURING THE RETREAT, UM, THE SUBCOMMITTEES AND THEN ALL OF US TOGETHER TALKING ABOUT THE PROGRESS THAT WE'VE MADE.
THAT'S ONLY A, A, A FEW WEEKS AWAY ON THE BOARD OPERATING PROCEDURES AND THE SUPERINTENDENT PERFORMANCE GOALS.
BUT THAT'LL, THAT'LL BE A GOOD CHANCE FOR US, YOU KNOW, TO TALK ABOUT THAT, YOU KNOW, FOR FOLKS TO ASK QUESTIONS.
IT'S LIKE, OKAY, YEAH, WE, THIS IS WHAT WE WERE THINKING ON THIS.
IT'LL BE A, A PRETTY FULL DAY.
WE'LL START, UH, FRIDAY EVENING, UH, AND THEN WE'LL GO MOST, MOST OF THE DAY ON SATURDAY.
SO, UH, THAT'S A LITTLE BIT ABOUT WHERE, WHERE WE'VE BEEN, WHERE WE'RE GOING, AND, UH, WHAT WE'RE DOING IN THE NEXT REALLY SIX TO EIGHT WEEKS THAT THERE'LL BE A LOT DONE.
AND WHAT I, WHAT I THINK THAT YOU'LL FIND BOARD AND, AND, AND STAFF AND COMMUNITY MEMBERS, UM, IS THAT THIS WORK WILL REALLY HELP TO CLARIFY THE ROLES, RESPONSIBILITIES, UH, ROLES AND RESPONSIBILITIES, RELATIONSHIPS OF RESPECT, AND THEN THE, AND THEN IT'LL HELP START WORKING ON BUILDING THE COMMUNICATION AND TRUST.
WE'VE, WE'VE, WE'VE, WE HAVE MADE STEPS.
I KNOW SOMETIMES YOU'RE LIKE, HAVE WE, WE ABSOLUTELY HAVE MADE STEPS.
AND I, AND I THINK ESPECIALLY WHEN THE BOARD OPERATING PROCEDURES AND THE SUPERINTENDENT PERFORMANCE GOALS, AND THEN THE NEXT STEPS BEHIND THAT ARE, ARE, ARE FINALIZED.
I, I THINK THAT WILL REALLY LAY A, A GOOD GROUNDWORK FOR, FOR THE TEAM TO REALLY MOVE FORWARD AND TO FOCUS ON JOB ONE, WHICH IS WHAT IS BEST FOR THE ALL THE CHILDREN OF YOUTH OF DELL VALLEY, ISD.
ANY QUESTIONS? THAT WAS THE ONE DATE I CANNOT COME.
SO HOW WILL YOU INCORPORATE THE BOARD MEMBERS THAT AREN'T ABLE TO BE AT THE I WILL, I WILL UPDATE FOLKS.
UNFORTUNATELY, WHEN WE RESCHEDULED, WELL EVEN THE FIRST TIME, WE COULDN'T ACCOMMODATE EVERYBODY.
TRYING TO, TRYING TO ACCOMMODATE EVERYBODY'S SCHEDULE IS, IS VERY DIFFICULT.
BUT I WILL, I WILL UPDATE, I WILL UPDATE YOU AND ANYBODY ELSE THAT CANNOT ATTEND.
AND EVEN IF YOU CAN COME, IF SOMEBODY CAN ONLY COME FOR A FEW HOURS OR, YOU KNOW, PART OF IT, THAT'S GREAT.
ANY, ANY OTHER QUESTIONS? THANK YOU.
[VI. Consent Agenda]
ON THE AGENDA IS THE CONSENT AGENDA.UM, DO I HAVE, UM, OKAY, SO, UM, DO I HAVE A MOTION TO PASS? I CONSENT? SORRY, I WANNA PULL E OUT.
SO I WAS GONNA SAY, IS THERE ANY THAT WANTS TO BE REMOVED OR PULLED OUT? E AND THEN A TWO PLEASE.
A, ARE THERE ANY OTHER, UM, ITEMS ON THE CONSENT AGENDA THAT WOULD LIKE TO BE PULLED AT THIS TIME? OKAY, I'LL MOVE.
UM, I THINK WE'RE PULLING, UM, A FOR NOW.
UM, DO WE HAVE A SECOND? THANK YOU.
OH, UM, ALL THOSE IN FAVOR? OKAY.
MOTION HAS, UM, PASSED FOR CONSENT AGENDA ITEMS A TWO B, C AND D SEVEN.
A ONE, THREE, UM, B, C, AND D? YES.
UM, SO LET'S START WITH CONSENT.
AGENDA ITEM A TWO, UH, THE MINUTES FOR THE FEBRUARY 20TH REGULAR BOARD MEETING.
D-B-I-S-D, WORKFORCE DEVELOPMENT CTE PROGRAM MINUTES PRESENTATION.
I WAS JUST CONFUSED ON WHY THERE WERE SEPARATE MINUTES FOR THAT.
WAS IT A SEPARATE MEETING? IT WASN'T A SEPARATE MEETING, WAS IT? WAS IT POSTED SEPARATE? MM-HMM.
NO, THAT WAS DONE THAT NIGHT WITH EVERYONE HERE.
IT WAS AS A STRATEGIC PLANNING TYPE THING, SO I JUST DON'T UNDERSTAND WHY IT HAD
[01:55:01]
SEPARATE MINUTES.THAT'S A TWO IS LISTED AS PROGRAM MINUTES PRESENTATION SEPARATELY.
SO I DON'T UNDERSTAND WHY IT HAD SEPARATE MINUTES PER THE BOARD REQUEST, WE ADDED THE PRESENTATIONS FOR EACH OF THE PRESENTATIONS THAT WE'RE DOING FOR THE PREVIOUS BOARD MEETINGS TO THE MINUTES.
SO THE ITEMS UNDERNEATH THOSE THREE MINUTES ARE THE THREE PRESENTATIONS THAT WAS DONE.
SO THEY'RE NOTED AS THE MINUTES PRESENTATION BECAUSE THEY'RE PRESENTATIONS THAT ARE ADDED PER THE BOARD REQUEST FOR THE MINUTES.
SO FOR CLARITY IT'S JUST, IT'S JUST BECAUSE THEY WERE ADDED TO THE, UM, THE MEETING.
THAT'S WHY WE'VE HAD TO PUT IT AS SEPARATE.
THE BOARD HAD ASKED WHEN WE HAD ASKED, WE PASSED.
WHEN WE, THE BOARD HAD ASKED WHEN WE POST THE MINUTES THAT THEY WANTED THE PRESENTATIONS POSTED SO THAT THEY DIDN'T HAVE TO LOOK FOR THEM.
THAT THEY WOULD BE POSTED IN A LOCATION THAT WAS EASY FOR THE, OKAY.
SO THAT EXPLAINS WHY THOSE, OKAY.
SO, UM, ANY OTHER QUESTIONS ON CONSENT AGENDA? A TWO? YEP.
AND THEN, UM, LET'S MOVE TO CONSENT AGENDA ITEM E, APPROVAL OF PURCHASE FOR 5,000, ELEVATE K THROUGH 12 VIRTUAL A SL TEACH.
UM, COULD YOU JUST TELL US A LITTLE BIT ABOUT HOW THIS IS GOING TO BE AND THEN IF THIS IS A CLASS THAT WE'RE TO BE, UM, OFFERING NEXT YEAR.
I FEEL LIKE THIS COMES UP EVERY YEAR AND WE HAVE STUDENTS THAT ARE IN THAT CLASS BUT THEN DON'T HAVE, DON'T HAVE A TEACHER FOREVER.
SO I'D LIKE TO THANK, UM, MS. SMITH FOR JOINING US TONIGHT BECAUSE WE THOUGHT YOU MAY HAVE QUESTIONS ABOUT THIS.
SO, UM, I'M GONNA LET HER ADDRESS QUESTIONS REGARDING NEXT YEAR.
GOOD AFTERNOON SCHOOL BOARD MEMBERS, EVERYONE TO ADDRESS THAT.
THAT IS A POSITION THAT IS EXTREMELY HARD TO FILL.
UH, NEXT YEAR, BASED ON THE COURSE CATALOG NUMBERS THAT WE CURRENTLY HAVE, WE WILL NOT OFFER A SL WE WILL PHASE OUT A SL TWO FOR THOSE.
CURRENTLY IN A SL ONE WE HAVE, UH, 99 STUDENTS SCHEDULED TO GO INTO THAT A A SL TWO CLASS.
ANY OTHER QUESTIONS? NO, THANK YOU, I APPRECIATE THAT.
ANY OTHER QUESTIONS ON ITEM E? OKAY.
DO I HAVE A MOTION TO, UM, TO PASS CONSENT AGENDA ITEMS A TWO AND E MS. WEGNER.
DO I HAVE A SECOND? STILL WILMINGTON.
UM, DO I HAVE, UM, ALL THOSE IN FAVOR? OKAY.
AGENDA ITEMS A TWO AND E SEVEN ZERO.
NEXT WE WILL MOVE ON TO OUR ACTION ITEMS. UM, ACTION ITEM, A ELECTION OF BOARD OFFICERS.
MR. HARRIS WILL, UH, POINT OF PREPARATION, WILL WE BE GOING INTO CLOSED SESSION FOR THIS? YES.
WHEN YOU GO CLOSED SESSION AND NOW ADDITIONAL ITEM.
[VII.B. Consider and Act on Election of Place 4, Region 13 Board of Directors]
GO AHEAD AND DE CONSIDER AN ACT ON ELECTION.PLACE A OF PLACE FOR REGION 13 BOARD OF DIRECTORS AND THEN WE CAN GO TO CLOSED SESSION.
UM, AS PREVIOUSLY SHARED WITH YOU, THE ELECTION OF PLACE FOUR REGION 13 BOARD OF DIRECTORS WILL TAKE PLACE TODAY AT TONIGHT'S BOARD MEETING.
AS A BALLOT STUDENT NEED TO RETURN BACK TO REGION 13.
EACH BOARD MEMBER WILL TAKE ONE VOTE FOR EACH OF THE VACANCY ON THE BOARD AS PLACE ONE AND PLACE FOUR HAVE UNOPPOSED CANDIDATES.
THE BALLOT IS ONLY FOR PLACE FOUR.
SO PREVIOUSLY YESTERDAY YOU WERE PROVIDED THE RESUMES TO THE TWO CANDIDATES AND EACH OF THE CANDIDATES ARE PERRY WHITTEN AS WELL AS JAY FRANK SMITH.
EACH BOARD MEMBERS WILL HAVE TO DENOTE WHO THEY'RE GONNA BE VOTING FOR.
IT'S NOT A COLLECTIVE VOTE WITH THE BOARD THAT WE'VE PREVIOUSLY DONE IN THE PAST.
I'D LIKE TO ASK THE BOARD IF, IF YOU, IF ANYONE KNOWS ANY OF THEM OR HAVE WORKED WITH THEM OR HAVE ANY COMMENTS IF ANYONE HAS ANY.
WELL, I DID LEARN THAT I WAS THE LIBRARIAN WHEN MR. SMITH WAS A SCIENCE TEACHER IN COLLEGE STATION IN THE EIGHTIES, BUT I CAN'T REMEMBER.
HE WAS A SIXTH GRADE SCIENCE TEACHER BACK IN THE EIGHTIES.
BUT I DON'T REMEMBER ANYTHING PERSONALLY ABOUT HIM.
[02:00:01]
ACTUALLY WORKED WITH HIM.I, THAT IT, DID Y'ALL HEAR MISS
UM, ARE THERE, IS THERE ANY, UM, IS THERE ANY NEED FOR US TO DISCUSS THIS IN CLOSED SESSION OR ARE WE OKAY TO DO THE ACTION ITEM? CAN WE DO A RECORDED VOTE OR, UH, OR WE WILL EACH BE YEAH, DOING A VOTE.
SO IF THERE'S NO OPPOSITION, WE CAN GO AHEAD AND, AND TAKE CARE OF THAT RIGHT NOW AND DO THOSE VOTES.
THIS IS A NEW PROCESS VOTE, RIGHT? SO THIS IS A NEW PROCESS.
I'VE PREVIOUSLY STATED ALL ELECTIONS IN THE PAST HAVE BEEN COLLECTIVE VOTES WHERE THE BOARD IS SUBMITTING ONE AS CANDIDATE.
THIS IS A VOTE THOUGH, WHERE EACH OF THE BOARD MEMBERS ARE GOING TO HAVE TO VOTE OR ACKNOWLEDGE WHO THEY'RE GOING TO BE VOTING FOR AND TO CLARIFY, ONE IN SEVEN ARE UNOPPOSED.
IT'S PLACED FOUR THAT YOU'LL BE VOTING FOR.
SO IF THERE'S NO FURTHER DISCUSSION, WE CAN THEN ASK FOR THE BOARD MEMBERS WHO WOULD LIKE TO VOTE FOR PERRY WHITTEN.
SO LET IT BE NOTED THAT ALL BOARD MEMBERS IN ATTENDANCE BALLOT WILL REFLECT PERRY WITTEN AS BEING THEIR, UM, ELECTED OFFICIAL.
WHAT THEY'LL, UH, VOTE FOR ON THEIR BALLOT, THAT WILL BE SUBMITTED TO REGION 13.
[VIII. Closed Session]
THAT WE WILL GO AHEAD AND THE BOARD OF TRUSTEES WILL NOW ADJO ADJOURN INTO CLOSED SESSION UNDER THE FOLLOWING SECTIONS ACT, UM, INCLUDING THE, UM, CONSIDER AN ACT ON ELECTION OF A BOARD OFFICE.YOU SAID 5 5 0 1 7 5 5 1 0.074.
UM, AND THE OTHER SIX IS TTGC 5 5 1 0 7 1.
CONSULTATION WITH BOARD ATTORNEY TGC 5 5 1 0.071 DISCUSSION OF SUPERINTENDENT SEARCH AND THAT IS ALSO TCG OR TGC 5 5 1 0.074.
UM, TGC 5 5 1 0.071 DIS AND T AND FIVE 1.074.
DISCUSSION OF SINGLE MEMBER DISTRICT SIX VACANCY AND NEXT STEPS, TGC 5 51 0.074, REVIEW AND APPROVE EMPLOYMENT RESIGNATIONS AND TERMINATIONS OF PROFESSIONAL STUFF TGC 5 5 1 0.0 7 1 5 5 1 0 7 4.
REVIEW AND CONSIDER SUPERINTENDENT'S RECOMMENDATIONS FOR CONTRACT RENEWALS FOR PROFESSIONAL STAFF WITH PROBATIONARY TERM AND NON CHAPTER 2 21 CONTRACTS FOR SCHOOL YEAR 2024 TO 2025 TGC 5 51 0.071 AND 5 5 1 0.074 REVIEW AND CONSIDER SUPERINTENDENT'S PROPOSAL TO TERMINATE PRO PROBATIONARY CONTRACTS.
PROFESSIONAL STUFF AT THE END OF THE 20 23 20 24 SCHOOL YEAR IN THE BEST INTEREST OF THE DISTRICT PURSUANT TO TEC 21.103.
AND LASTLY, TGC 5 5, 1 0.071 AND 5 5 1 0.074 REVIEW AND APPROVE EMPLOYMENTS RESIGNATION, NON-RENEWALS AND TERMINATIONS OF NON CHAPTER 21 PROFESSIONAL STAFF.
OKAY, THE BOARD OF TRUSTEES ENDED ITS CLOSED SESSION AT 11:21 PM MARCH 19TH, 24.
[IX. Approve Action Items Discussed in Closed Session]
TO ACCEPT, UH, THE EMPLOYMENT RESIGNATIONS AND TERMINATIONS OF PROFESSIONAL STAFF, UM, AS DISCUSSED IN CLOSED SESSION.ALL THOSE IN FAVOR, MOTION PLUS
[02:05:01]
SEVEN ZERO.I MOVE TO ACCEPT, UH, THE SUPERINTENDENT'S RECOMMENDATIONS FOR CONTRACT RENEWALS FOR PROFESSIONAL STAFF WITH PROBATIONARY TERM AND NON CHAPTER 21 CONTRACTS FOR SCHOOL YEAR 20 24, 20 25 AS THANK YOU.
I WOULD LIKE TO MAKE A MOTION TO DIRECT DURRIS DIS DISTRICT STAFF TO ISSUE AN RFP FOR A SUPERINTENDENT SEARCH FIRM IMMEDIATELY WITH AN APRIL 8TH DEADLINE.
AND THE BOARD TO BE PROVIDED ALL PROPOSALS ON APRIL THE NINTH.
DO WE HAVE A SECOND? SECOND RIGHT THERE, MS. WOODY? UM, ALL THOSE IN FAVOR? OKAY.
UM, AND THEN I WOULD LIKE TO MAKE A STATEMENT, UM, BECAUSE THERE IS A VACANCY FOR SMD SIX, THE BOARD WILL WORK WITH ADMINISTRATION TO POST THE APPLICATION TO FILL THE SEAT.
ANY OTHER COMMENTS? I THINK WE'RE GOOD.
WELL, UM, WE CAN NOW, UM, END THE BOARD MEETING AT NO.
OH WAIT, NEED THE WALK? WE GOTTA DO OFFICER.
[VII.A. Election of Board Officers]
BOARD OFFICER ELECTIONS.I'M CALLING FOR NOMINATIONS FOR PRESIDENT.
I NOMINATE, OH, SHARA, RAMEZ ALI FOR PRESIDENT.
DO WE HAVE ANY OTHER NOMINATIONS? OKAY, ALL THOSE IN FAVOR? MOTION PASS.
NOW CALLING FOR BOARD OFFICER ELECTIONS FOR CALLING FOR NOMINATIONS FOR VICE PRESIDENT.
I'D LIKE TO NOMINATE MATT WORTHINGTON FOR VICE PRESIDENT.
ALL THOSE IN FAVOR PAST SEVEN ZERO, UH, BOARD OFFICER ELECTIONS CALLING FOR NOMINATION FOR SECRETARY.
I'D LIKE TO NOMINATE ALVIA IAN.
ALL THOSE IN FAVOR? MOTION PASS.
MR. WORTHINGTON, EVERYBODY'S EAGER TO SECOND THINGS.
ANY, DID I MISS ANYTHING ELSE, GUYS? OKAY, ANY NEW
[X. New Business/Future Board Agenda Items]
BUSINESS? I HAVE A COUPLE OF THINGS.UM, WE HAD A WORKSHOP A COUPLE OF MONTHS AGO, OR I DON'T EVEN REMEMBER WHEN ABOUT AFFORDABLE HOUSING.
I WAS JUST TRYING TO SEE, PART OF THAT WAS WE WERE SUPPOSED TO GET AN UPDATE ON THE DIFFERENT TYPES OF AFFORDABLE HOUSING OPTIONS.
UM, ARE WE GONNA GET AN UPDATE ON THAT? I'D LIKE TO SEE THAT ON THE NEXT AGENDA, JUST SO WE COULD CONTINUE THAT CONVERSATION.
UM, AND THEN I'M NOT GONNA SAY THIS ONE.
OH, THAT'S ALL I WANTED TO JUST, UH, REMIND YOU ALL THAT THE DELL VALLEY ISD EDUCATION FOUNDATION'S HAVING THEIR SECOND ANNUAL GOLF TOURNAMENT AT TOP GOLF ON WEDNESDAY, APRIL 10TH.
AND THERE'S A FLYER IN YOUR, IN YOUR, UH, PACKETS.
SO JUST REMIND YOU ALL OF THAT.
FOR NEW BUSINESS, I WOULD LIKE TO REQUEST A FINANCIAL AUDIT.
IT'S BEEN FOUR YEARS SINCE WE'VE DONE ONE AND WE HAD SAID THAT WE WERE GONNA DO THEM PROBABLY EVERY TWO TO THREE YEARS, SO IT WOULD BE TIME TO DO THAT AS WELL.
ONE, FOR THE, UM, AFFORDABLE HOUSING, ARE YOU, IS THERE A REQUEST FOR A WORKSHOP OR AN UPDATE? WAS THAT WHAT YOU SAID? AFFORDABLE HOUSING? YEAH.
SO DURING THE WORKSHOP WE HAD SAID THAT WE WERE GOING, THAT THE DISTRICT WAS GONNA COME BACK WITH THE DIFFERENT POSSIBLE OPTIONS AND THEN HAVE THE, UH, I DON'T KNOW IF THEY WERE MENTORS OR CONSULTANTS COME AND TALK TO THE BOARD AND AS A SEPARATE WORKSHOP AND OR DURING THE MEETING.
SO I JUST WANT TO MAKE SURE THAT WE'RE STILL GONNA HAVE THOSE CONVERSATIONS.
AND IT'S NOT THAT THAT WOULD BE UP TO THE BOARD WHEN IN ONE HALF THAT WORKSHOP WE WERE WAITING FOR DIRECTION FROM.
WE HAVE THE RESEARCH DONE, WE HAVE THE INFORMATION, SO, UM, WHENEVER READY.
IF WE'VE ALREADY GOT THE, YOU'VE ALREADY GOT THE INFORMATION ON GETTING SOMETHING TOGETHER.
AND THEN THE SECOND QUESTION, WE
[02:10:01]
DID JUST HAVE AN AUDIT DONE.ARE YOU ASKING FOR A DIFFERENT TYPE OF AUDIT? A FORENSIC AUDIT? WE JUST SHOWED THE AUDIT THAT WE HAVE HAD DONE RIGHT.
THE FORENSIC AUDIT LIKE WEAVER DID IN 2020.
ARE YOU GOING TO, UM, HAVE A SUBCOMMITTEE AGAIN? HOW WILL FORWARD WITH THAT? WE, WE DIDN'T HAVE A SUBCOMMITTEE LAST TIME.
THAT WAS DONE BY REBECCA AND YOU? CORRECT.
IS THAT SOMETHING YOU'RE ASKING THE ADMINISTRATION TO MOVE FORWARD WITH OR ARE YOU ASKING FOR A SUBCOMMITTEE TO DO THAT? LIKE, I THINK WE NEED TO PUT IT ON THE AGENDA TO DISCUSS IT.
WE CAN HAVE THAT, UM, ADDED TO THE, TO THE NEXT AGENDA TO HAVE THAT DISCUSSED.
ONE THING THAT'S KIND OF BEEN ON MY MIND IS JUST WITH THE CHAR'S REIMBURSEMENTS GOING DOWN, I'D LOVE TO JUST KINDA HAVE A, AN UPDATE ON SORT OF THE FUTURE OF SPECIAL EDUCATION IN THE DISTRICT.
UM, AS I DON'T, DON'T NECESSARILY HAVE CONFIDENCE THAT THAT'S COMING BACK ANYTIME SOON.
UM, I'D LOVE TO BE WRONG ABOUT THAT, BUT JUST, YOU KNOW, WOULD LOVE TO KIND OF HAVE A CONVERSATION ABOUT SPECIAL EDUCATION, ANY OTHER NEW BUSINESS.
IF I HAVEN'T FORGOTTEN ANYTHING, UM, WE WILL NOW ADJOURN AT 1131.