Dec 12, 2023 Board Meetings

[00:00:03]

>> GOOD EVENING, EVERYONE.

[I. Call to Order]

YES, WE WILL CALL THIS MEETING TO ORDER.

PLEASE LET THE RECORD SHOW THAT THIS MEETING HAS BEEN POSTED IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, AND THE QUORUM IS PRESENT AND THAT THE TIME IS CURRENTLY 6:16 PM.

OUR FIRST ITEM ON OUR AGENDA IS OUR PLEDGE OF ALLEGIANCE.

WE'LL CALL OUR HORNSBY KIDS IN AND THEY WILL LEAD US IN THIS.

AS THEY COME AND GET SET IN FRONT OF US, YOU GUYS CAN STAND AND THEY'LL LEAD US THE PLEDGE AND THEN DANCE FOR US.

YOU MAY BE SEATED.

[00:05:32]

WE KNOW IT'S NOT EASY TO BE HERE AT SIX O'CLOCK FOR US TO PERFORM.

THANK YOU SO MUCH.

IT IS THE HIGHLIGHT OF OUR MEETING.

CAN WE HAVE ONE MORE ROUND OF APPLAUSE FOR HORNSBY? IT MAKES THE MEETING WORTHWHILE, SO THANK YOU.

SORRY. NEXT UP, WE'LL GO TO OUR NEXT ITEM ON OUR AGENDA, WHICH IS OUR PUBLIC COMMENTS.

[III. Public Comment]

GIVE IT JUST A SECOND.

PERFECT. FOR MEMBERS WISHING TO ADDRESS THE BOARD, THEY WILL COME TO THE PODIUM.

IT SHOULD BE ON AND READY FOR YOU TO GO TO SPEAK.

YOU WILL HAVE THREE MINUTES TO SPEAK.

ELVIR WILL BE YOUR TIMEKEEPER.

SHE'LL LET YOU KNOW WHEN YOU HAVE ONE MINUTE LEFT.

NO NEED TO STOP SPEAKING.

SHE'S ALLOWING YOU TO AT THE TIME.

JUST FOR THOSE THAT MIGHT BE NEW, THE BOARD WILL NOT ADDRESS QUESTIONS DIRECTLY, BUT WE DO HAVE STAFF HERE AND IT IS THAT WE TAKE INTO CONSIDERATION.

BEFORE WE GET STARTED, WE JUST WANT TO THANK ANYONE WHO COMES TO SPEAK TO US AND TO PROVIDE THEIR COMMENTS. THANK YOU.

FIRST UP, WE HAVE BRIANNA SOLIS.

SOLIS WILL BE SPEAKING TO US ON DISTRICT SAFETY CONCERNS AND QUESTIONS ABOUT BDP. SOLIS.

>> AM I SPEAKING DIRECTLY INTO THIS? GOOD AFTERNOON, BOARD MEMBERS AND ATTENDEES.

THANK YOU FOR THE TIME TODAY TO SPEAK ON SOME OF MY CONCERNS ABOUT THE DISTRICT.

I AM A FORMER GRADUATE HERE OF THE DVISD AND I HAVE THREE YOUNGER SIBLINGS WHO ARE ALL CURRENTLY ENROLLED IN THE DISTRICT AT SECONDARY LEVEL SCHOOLS.

I WANTED TO COME BEFORE YOU ALL TODAY TO SPEAK ABOUT SOME OF MY CONCERNS AND SOME QUESTIONS THAT I HAVE REGARDING THE SAFETY OF THE STUDENTS ACROSS THE DISTRICT, NOT JUST MY KIDS, BUT A LOT OF THE KIDS IN THE DISTRICT.

WHEN I GRADUATED, I GRADUATED UNDER SUPERINTENDENT KELLY CROW AND SINCE SHE HAS LEFT, A LOT HAS CHANGED IN THE DISTRICT.

SOME THINGS FOR THE BETTER, BUT OTHER THINGS I BELIEVE HAVE NOT BEEN FOR THE BEST.

UPON MY YEARS OF ATTENDING DVISD SECONDARY LEVEL SCHOOLS, TRAVIS COUNTY, SR ROWS WERE PRESENT AND AVAILABLE ACROSS THE SCHOOL IN OVER THE PAST YEARS THIS HAS CHANGED TO THE NEW DVB.

ALTHOUGH I RESPECT EVERY SINGLE PERSON WHO HAS TAKEN ON TWO POSITIONS WITHIN DVB AND I TRULY APPRECIATE THEM WILLING TO TAKE ON THAT ROLE.

I CANNOT SEE THE BENEFIT IN REMOVING TRAVIS COUNTY AND REPLACING THEM WITH THE DVB.

I FEEL THIS HAS BEEN THE MAIN CAUSE OF AN INCREASE IN BOTH SAFETY CONCERNS AND ISSUES ACROSS THE DISTRICT BECAUSE DVB IS NOT GRANTED THE SAME PERMISSIONS THAT ARE TRAVIS COUNTY SR ROWS WHERE.

I KNOW THIS HAS BEEN BROUGHT UP IN A PREVIOUS MEETING AND THE LAST TIME IT WAS DISMISSED AND JUST SAID THAT DVB DOES HAVE ALL OF THE SAME PERMISSIONS.

BUT I HAVE SPOKEN WITH NUMEROUS STAFF MEMBERS INCLUDING DVD OFFICERS ACROSS THE DISTRICT.

NONE, OF COURSE, WHO I WILL NAME BUT WHO HAVE OPENLY SAID THAT DVB DOES NOT HAVE THE SAME PERMISSIONS.

THEY ARE NOT GRANTED PERMISSIONS UNLESS ADMINISTRATION ON CAMPUS GRAND SET PERMISSIONS, PERMISSION ON A CASE-BY-CASE BASIS.

SO I GUESS MY MAIN QUESTION IS, WHO THEN IS INCORRECT? WOULD IT BE THE DV OFFICERS WHO ARE SAYING THEY DO NOT HAVE ONE MINUTE, WHO ARE SAYING THAT THEY DO NOT HAVE THE PERMISSIONS, OR ARE WE BEING LIED TO BY ADMINISTRATION AND BY BOARD MEMBERS? IF DVD IS REQUIRED TO WAIT, THEN THERE'S A DELAY IN PROTECTION OF THE CHILDREN OF OUR DISTRICT AND IT MAKES NO SENSE TO HAVE A DEPARTMENT THAT CAN'T ACT IMMEDIATELY TO PROTECT OUR CHILDREN.

CHILDREN ARE SKIPPING CLASSES AND SEEING,

[00:10:01]

BYTES THAT HAVE NEARLY CAUSED CHILDREN THEIR LIVES HAVE HAPPENED ACROSS THE DISTRICT IN DVB IT WASN'T EVEN VISIBLE OR ANYWHERE IN SIGHT.

CHILDREN AND STAFF DON'T EVEN FEEL SAFE AT SCHOOLS ANYMORE.

I'VE HEARD KIDS SAY THAT THERE IS NO SECURITY ON THEIR CAMPUS.

WHAT MAKES ME EVEN MORE CONCERNED IS THAT THERE ARE ADULTS, TEACHERS, SUBS, SECURITY PERSONNEL, WHO HAVE ALSO BEEN QUESTIONED AND INVESTIGATED AND GET NO RESULTS HAVE BEEN YIELDED.

HOW WAS IT THAT ADULTS THAT WORK FOR THE DISTRICT AREN'T EVEN BEING HELD ACCOUNTABLE?

>> THANK YOU, MS. SOLIS.

IF YOU HAD ADDITIONAL COMMENTS THAT YOU WOULD LIKE TO EMAIL TO THE BOARD, YOU'RE MORE THAN WELCOME TO DO SO.

THANK YOU. NEXT UP WE HAVE STEPHEN.

STEPHEN WILL BE SPEAKING ON OR MR. ALEX WILL BE SPEAKING ON THE DEL VALLEY STUDENTS.

>> GOOD EVENING, MADAM PRESIDENT, MEMBERS OF THE BOARD.

I STAND BEFORE YOU AS AN ADVOCATE, NOT AS A CRITIC, AS A LIFELONG DEL VALLEY COMMUNITY MEMBER.

I GRADUATED HERE.

I HAVE RELATIVES THAT ARE HERE.

NIECES AND NEPHEWS.

BEEN IN THE DISTRICT WHEN WE USED TO GET TURKEY SANDWICHES AT TOM GROWTH.

I APPRECIATE THE NEW DEVELOPMENTS AT EASTON PARK AND WHISPER VALLEY.

I AM CERTAIN THAT THE DISTRICT'S MISSION AND VISION IS OUR CORE.

WITH THAT FIRST, I FEEL COMPELLED TO LET YOU KNOW THAT AS AN EMPLOYEE, I UNDERSTAND THE CIRCUMSTANCES IN ADDRESSING THE BOARD, BUT ALSO AS AN UNCLE, AS A BROTHER, AS A RESPONSIBLE MEMBER OF OUR EDUCATIONAL COMMUNITY, I FEEL COMPELLED TO LET YOU KNOW THAT AT THIS POINT, WE, AS A GROUP OR COMMUNITY, SOMETIMES WE HAVE PARENT MEETINGS AND SOME PEOPLE COME TO.

WE AS A GROUP, HAVE LOST THE FOCUS FROM STUDENT-CENTERED RESPONSES, AND THAT'S NOT A REFLECTION ON ANY PARTICULAR PERSON.

THAT'S SIMPLY THE REALITY THAT WE HAVE FACED PAST YEAR.

AS WE HAVE STRAYED FROM THAT RESPONSIBILITY OF EDUCATIONAL VALUE AND EDUCATIONAL SUPPORT, I WANT TO EXPRESS MY DEEP APPRECIATION FOR EVERY SINGLE MEMBER OF THE COMMUNITY, EVERY SINGLE MEMBER OF THE TEAM, EVERY SINGLE MEMBER OF THE BOARD.

BECAUSE AT THE END OF THE DAY, WE HAVE STAFF, WE HAVE MEMBERS OF THE BOARD, WE HAVE COMMUNITY MEMBERS.

WE HAVE BUSINESSES THAT HAVE A VESTED INTERESTS IN OUR DISTRICT, MISSION, AND VISION.

THAT'S THE PURPOSE OF MY STATEMENT THIS EVENING.

IT'S NOT JUST THE STATEMENT AS THE DISTRICT MISSION AND VISION, BUT AS A CORE VALUE.

IT IS THE GUIDING PRINCIPLE THAT WE SAY EACH DAY.

HOW DO WE PROVIDE SERVICES AND SUPPORT TO THE DISTRICT? HOW DO WE PROVIDE THE OPPORTUNITY UNDER OUR LEADERSHIP MOVE FORWARD? THAT IS THE QUESTION THAT I ASK OF ALL OF US IS FOR US TO REFLECT ON THE OPPORTUNITY TO CENTER OURSELVES AROUND THE MISSION AND VISION, AND IN EDUCATION WE SOMETIMES PAUSE, THIS IS A TIME TO PAUSE AND REFLECT.

BUT IT IS ALSO AN OPPORTUNITY TO KNOW THAT OUR STUDENTS ARE WATCHING.

OUR COMMUNITY IS COUNTING ON US, AND WITHOUT FAIL, WE ARE.

THE CENTRAL REASON THAT STUDENTS SUCCEED OR FAIL IS THE EDUCATIONAL OPPORTUNITIES HERE IN THE DISTRICT? AS A PROUD ALUMNI, I AM THANKFUL FOR THE OPPORTUNITIES THAT WE HAVE TO SERVE AND CONTINUE THE PERPETUAL OPPORTUNITY FOR EDUCATION WITH THE SUPPORT OF EVERYONE.

EVERY STAKEHOLDER HAS A ROLE IN THE OPPORTUNITY OF EDUCATION. THANK YOU.

>> THANK YOU. FINALLY, FOR THIS EVENING, WE HAVE MS. PRISCILLA ROCHA, WHO WAS SPEAKING BE SPEAKING ON THE TEXAS WORKFORCE HOUSING FOUNDATION.

I NEED TO CAN YOU ALL HEAR ME THERE? SAY I DON'T HAVE TO GO TO LIKE TELL ME MY TIME STARTS.

GOOD EVENING, MADAM PRESIDENT, BOARD MEMBERS, DR. TILLY, STAFF AND COMMUNITY MEMBERS PRESENT.

I'M GOING TO TALK FAST SO I CAN GET IT ALL IN.

ALRIGHT, KNOW IF YOU ALL HEARD ME SPEAK BEFORE, THAT'D BE TEACHING 27 YEARS.

I'M AN OG, BLAH, BLAH I GET IT.

MY NAME IS CHRISTINA TONIGHT, MOST OF THE DEL VALLEY ATP PRESENT, BUT I'M ALSO A SEVENTH-GRADE ELR TEACHER, XRTI TEACHER, X6 GRADE TEACHER X YOU JUST NAME.

IT HAD BEEN EVERYWHERE BUILDING EXCEPT THE GYM.

I KNOW THIS TOPIC IS NOT ON TONIGHT'S AGENDA.

I WOULD LIKE TO KEEP IN MIND AS WE MOVE FORWARD TO THE END OF THE SEMESTER BECAUSE WE'RE ALL LOOKING FOR THAT BREAK, THAT WINTER BREAK.

I'M REFERRING TO THE POSSIBLE AGREEMENT BETWEEN DEL VALLEY ISD AND THE TEXAS WORKFORCE HOUSING FOUNDATION.

[00:15:03]

THEN ASKING ABOUT SOMETHING LIKE THIS FOR SEVERAL YEARS.

I AM GLAD THAT YOU ALL ARE TAKING THE TIME TO DO THE RESEARCH AND SEE HOW THIS WOULD BE SUSTAINABLE AND HELP WITH RETENTION OF STAFF AND RECRUITING POTENTIAL STAFF.

I WOULD ALSO ASK FOR YOU ALL TO LOOK CAREFULLY INTO THE CRITERIA FOR QUALIFICATION FOR DISTRICT EMPLOYEES.

I SHARED THE FOLLOWING INFORMATION WITH YOU ALL NOT TO FEEL SORRY FOR ME.

BUT RADICAL WAY THAT THERE ARE DIFFERENT CIRCUMSTANCES FOR DIFFERENT FAMILIES.

THEREFORE, THIS SHOULD BE DIFFERENT CRITERIA.

THE CRUSADER FOR QUALIFYING FOR SUCH A PROGRAM IS GOING TO BE KEY.

THANK YOU. FOR EXAMPLE, I'VE BEEN TEACHING FOR 27 YEARS, SO MY SALARY WILL BE DIFFERENT FOR NEW TEACHERS.

I ALSO HAVE A SON THAT IS 29 YEARS OLD NOW.

IT WILL ALWAYS LIVE WITH ME.

HE'S ON THE SPECTRUM AND HIGH-FUNCTIONING, BUT I CANNOT CLAIM HIM.

>> SORRY.

>> I CANNOT CLAIM HIM AS A DEPENDENT BECAUSE HE MAKES ENOUGH MONEY TO BE CONSIDERED INDEPENDENT.

I SUPPORT HIM. HE'S MY INDEPENDENT.

I DO NOT QUALIFY FOR AFFORDABLE HOUSING.

IN THE EYES OF THE APARTMENTS NEAR ME OR TO TWO-BEDROOM, THAT IS 910 SQUARE FEET, IS COSTING OVER 2000 A MONTH.

WITH ALL THE FEES AND MONTHLY CHARGES, AND WATER BILLS WERE ADDED UP.

ONE HUNDRED PERCENT OF THAT. LET ME CATCH MY BREATH.

[NOISE] I GET EMOTIONAL VERY RARELY.

IT'S STUFF LIKE THIS, AND I'M NOT THE ONLY ONE IN THIS SITUATION.

THIS PROGRAM WOULD DEFINITELY BENEFIT SOMEONE LIKE ME IF I QUALIFY.

THAT'S THE BIG KEY. THE CRITERIA FOR QUALIFYING IS GOING TO BE KEY.

SO I ASKED TO TAKE THIS INTO CONSIDERATION WHEN THINKING ABOUT THIS PROGRAM AND ITS CRITERIA FOR QUALIFICATIONS BECAUSE, THERE ARE DIFFERENT CIRCUMSTANCES WITH DIFFERENT FAMILIES.

THEREFORE, COMING TO AN AGREEMENT ON CRITERIA AND REALIZING THAT, SO SOMEONE LIKE ME COULD QUALIFY AND STAY IN THE DISTRICT.

AND LET ME JUST CLOSE THAT.

I DID GET MY RETIREMENT LETTER, AND I CAN START MY PAPERWORK IN JANUARY.

BUT I'M ONE OF THOSE TEACHERS THAT IS CHOOSING TO STAY, BECAUSE I HAVE SEEN THE CHANGES THAT ARE HAPPENING 100% ON THERE, 100% OF EVERY STEP. ARE WE PERFECT? NO. DO WE STILL HAVE THINGS TO WORK ON? DEFINITELY. SO I THANK YOU FOR CONTINUING TO LEAD THE WAY FOR OTHER DISTRICTS, FOR YOUR ATTENTION AND CONSIDERATION OF AN AGREEMENT BETWEEN DEL VALLEY ISD AND THE TEXAS WORKFORCE, AND YOUR CONTINUED TRANSPARENCY. THANK YOU.

>> THANK YOU. THAT CONCLUDES OUR PUBLIC COMMENTS TONIGHT.

AND AGAIN, THANK YOU TO EVERYONE WHO WAS ABLE TO COME AND SPEAK TO US THIS EVENING.

NEXT UP ON OUR AGENDA IS OUR RECOGNITION ITEMS.

[IV.A. Recognition of DVHS Student and Smith ES Teacher for their Testimony at the State Capitol]

AND I'LL TURN THAT OVER TO MR. WADE.

>> GOOD EVENING, MADAM PRESIDENT, BOARD OF TRUSTEES, DR. TILLY.

DEL VALLEY HIGH SCHOOL FRESHMEN, ALAINA HIDALGO AND HER MOTHER, SMITH ELEMENTARY SCHOOL TEACHER, JEANETTE RANGEL, TESTIFIED IN SUPPORT OF PUBLIC SCHOOLS IN FRONT OF THE EDUCATIONAL OPPORTUNITY AND ENRICHMENT SELECT COMMITTEE AT THE TEXAS STATE CAPITAL ON NOVEMBER 9TH.

THE COMMITTEE HEARD FROM PANELS AND THE PUBLIC ON HP1, WHICH INCLUDED THE PROPOSED VOUCHER PROGRAM AND PUBLIC SCHOOL FUNDING.

IN HER TESTIMONY, ALAINA CALLED OUT LAWMAKERS FOR INTERTWINING SCHOOL FUNDING WITH RAISES AND VOUCHERS, WHICH WOULD ULTIMATELY TAKE AWAY FUNDING FROM THE PUBLIC.

SHE SHARED THAT HER OWN EXPERIENCE OF PUBLIC SCHOOLS HAD SUPPORTED HER DYSLEXIA AND HELPED HER SUCCEED NOW BEING IN AP CLASSES.

SHE ALSO PLAYED WITH LAWMAKERS TO PREVENT TURNING EDUCATION INTO A BUSINESS BY INTRODUCING VOUCHERS.

SAYING, "IN MY EYES, BY GIVING VOUCHERS, YOU ARE SAYING, EDUCATION IS A BUSINESS.

SCHOOLS HAVE TO COMPETE AGAINST EACH OTHER TO ATTRACT PARENTS AND STUDENTS.

WE'RE NOT A BUSINESS, WE ARE THE FUTURE." MS. FRIEND GALE REFERRED TO HER EXPERIENCE IN DB ISD AS A DUAL LANGUAGE TEACHER AT WITNESSING GROWTH OF YOUNG STUDENTS IN HER CLASS, THAT SHE HAS EXPERIENCED AND THROUGH THEIR TIME IN ELEMENTARY SCHOOL.

THANKS TO THIS INNOVATIVE PROGRAM HERE IN DEL VALLEY.

SHE ALSO HIGHLIGHTED SMITH ELEMENTARY IS A RATING FROM TEA TO DEMONSTRATE THAT WHAT HAS BEEN SHARED ABOUT PUBLIC SCHOOLS IS NOT ACCURATE.

WE ARE PROUD TO SAY ON NOVEMBER 17TH, THE TEXAS HOUSE OF REPRESENTATIVES VOTED TO REMOVE THE VOUCHER PROPOSAL FROM HP1.

TONIGHT WE RECOGNIZE ALAINA AND JEANNETTE FOR THEIR COURAGE AND SPEAKING OUT IN SUPPORT OF PUBLIC EDUCATION, IN FRONT OF A COMMITTEE OF LAWMAKERS AND FOR SHARING THE POSITIVE DEL VALLEY ISD STORY TO A STATEWIDE AUDIENCE. THANK YOU.

[00:21:15]

>> [BACKGROUND] I THINK WE CAN GIVE ONE MORE ROUND OF APPLAUSE FOR ALAINA.

STEVE AND DON JUST NOTED THAT WE HAVE OUR POSSIBLE FUTURE BOARD MEMBER, I'LL SAY SO WE'RE COUNTING DOWN THE YEAR.

PERFECT. THE NEXT ITEM ON OUR AGENDA IS THE RECOGNITION OF

[IV.B. Recognition of Texas Art Education Association District of Distinction]

I'LL TURN IT OVER TO DR. CARLIN [INAUDIBLE].

>> THANK YOU SO MUCH. MADAM PRESIDENT, BOARD OF TRUSTEES AND DR. TILLY FOR THE FOURTH YEAR IN A ROW, DEL VALLEY ISD HAS BEEN RECOGNIZED AS A DISTRICT DISTINCTION BY THE TEXAS ART EDUCATION ASSOCIATION.

THIS PRESTIGIOUS AWARD RECOGNIZES VISUAL ART PROGRAMS FOR EXCELLENCE ACROSS A RIGOROUS 14 POINT RUBRIC AND AREAS SUCH AS PARTICIPATION AND CONTESTS AND EXHIBITS TO COMMUNITY ENGAGEMENT THROUGH FIELD EXPERIENCES AND COMMUNITY SERVICE TO COLLABORATION WITH CONTENT AREAS OUTSIDE OF THE VISUAL ARTS.

OUT OF 1,200 ELIGIBLE DISTRICTS IN THE STATE OF TEXAS, ONLY 68 RECEIVE THIS HONOR.

THOSE PLACES, DEL VALLEY ISD VISUAL ARTS PROGRAMS, AND THE TOP 6% AND THE STATE FOR VISUAL ARTS ACHIEVEMENT.

WE THANK OUR SUPERINTENDENT, BOARD OF TRUSTEES, DISTRICT ADMINISTRATION, CAMPUS LEADERSHIP AND COMMUNITY PARTNERS FOR THEIR SUPPORT AND PROVIDING OUTSTANDING VISUAL ARTS EXPERIENCES AND OPPORTUNITIES FOR OUR STUDENTS.

CONGRATULATIONS TO OUR VISUAL ART STUDENTS AND TEACHERS ON THEIR HARD WORK AND DEDICATION TO THE PURSUIT OF EXCELLENCE THROUGH ART.

HERE, JOINING US TONIGHT TO ACCEPT THE TROPHY OR MICHEL HIDALGO, ELAINE CARNEY, FINE ARTS LIAISON, SUMMER KAYLA AND FINE ARTS LIAISON, [INAUDIBLE].

CONGRATULATIONS, EVERYONE.

>> THAT CONCLUDES OUR RECOGNITION ITEMS, ANOTHER WONDERFUL MONTH FOR THOSE.

THE NEXT ITEM ON OUR AGENDA IS THE ELECTION OF BOARD OFFICERS, BUT WE HAVE ONE BOARD MEMBER WHO'S STILL WAITING TO COME, SO WITH NO OBJECTIONS, WE CAN MOVE THIS TO LATER IN THE AGENDA.

PERFECT, OKAY.

THEN WE MOVE INTO OUR INFORMATION ITEMS.

[VI.A. District Happenings]

>> THANK YOU, AGAIN, MADAM PRESIDENT, BOARD OF TRUSTEES, DR. TELLY.

I'M EXCITED TO SHARE A VIDEO SLIDESHOW TONIGHT WITH HIGHLIGHTS FROM OUR AMAZING STUDENTS AND STAFF.

THIS WILL BE A MONTHLY RECURRENCE AT OUR BOARD MEETINGS.

THIS REALLY SHOWCASES EVERYTHING THAT'S GOING ON IN THE DISTRICT.

[00:25:04]

WITHOUT FURTHER ADO, WE HAVE A SHORT VIDEO SLIDESHOW OF OUR DISTRICT HIGHLIGHTS.

[BACKGROUND]

>> WE CAN KEEP GOING AND GOING.

>> I THANK YOU FOR SHARING THAT VIDEO.

I THINK THERE'S A LOT OF THINGS THAT GOING ON.

IS THAT RECENT, WITHIN THE LAST?

>> JUST THE LAST TWO WEEKS, REALLY.

WE WERE TRYING TO DO IT.

JONATHAN, DO WANT TO SHARE A LITTLE BIT ABOUT HOW [INAUDIBLE]

>> SURE. GOOD EVENING, MADAM PRESIDENT,

[VI.B. Strategic Plan]

AS WE PROCEED WITH THE NEXT AGENDA ITEM, A STRATEGIC PLAN, WE WERE GENERALLY HAD IDEAS THAT WE CAN SHOWCASE TO OUR COMMUNITY, DIFFERENT CONCEPTS, THE EVIDENCE THAT SUPPORTS THE PROGRESS THAT WE, COLLECTIVELY, ARE WORKING ON OUR STRATEGIC PLAN AS WELL.

THE COMMUNICATIONS TEAM IS EXTREMELY EFFECTIVE AT PUSHING COMMUNICATION OUT.

NOT EVERYBODY READS THE PARENTS SQUARE NEWSLETTER AND NOT EVERYBODY CLICKS ON OUR SOCIAL MEDIA, SO THIS IS JUST ANOTHER OPPORTUNITY FOR US TO HIGHLIGHT THE GREAT ADVANCEMENT THAT THE DISTRICT IS HAVING.

AND AS WE TAKE A LOOK AT THE DIFFERENT SEGMENTS THAT ARE IN THIS VIDEO, EVERY SINGLE ONE OF THEM CAN ALIGN WITH ONE OF THE GOALS OF THE STRATEGIC PLAN OR SUCCESS MEASURE.

THIS WAS JUST ANOTHER OPPORTUNITY FOR US TO SHOW EVIDENCE THAT STUDENT-CENTERED OF THE PROGRESS THAT WE COLLECTIVELY ARE WORKING IN THIS DISTRICT FOR.

>> WONDERFUL. IS THE PLAN TO HAVE THAT ON MONTHLY AND SHOWCASE MONTHLY?

>> OUR EXPECTATION IS THAT WE WILL BE HAVING A MONTHLY STRATEGIC PLANNING VIDEO WHICH HIGHLIGHTS IT IN ADDITION TO A DEPARTMENT WHICH WE'LL ALSO DISCUSS THEIR ALIGNMENT WITH STRATEGIC PLANNING.

YES, WE WILL HAVE A MONTHLY VIDEO WITH SNIPPETS SHOWCASING FAMILY, STUDENT, BUSINESS EVENTS THAT HAVE OCCURRED OVER THE PAST MONTH.

>> PERFECT. THANK YOU.

NEXT UP ON OUR AGENDA IS OUR STRATEGIC PLAN DISCUSSION,

[00:30:03]

>> GOOD EVENING, BOARD MEMBERS, SUPERINTENDENT DR. TELLY, BOARD PRESIDENT.

IT'S MY PLEASURE HERE TO TALK TO THE SCHOOL BOARD AND THE COMMUNITY AND THE SCHOOL DISTRICT ABOUT THE CONTINUED ADVANCEMENTS AND DEVELOPMENT THAT WE'VE HAD WITH OUR STRATEGIC PLAN.

A LITTLE HISTORICAL CONTEXT IS THE DEVELOPMENT PROCESS STARTED WITH THE BOARD OF TRUSTEES IN 2020, WHEN THE BOARD IDENTIFIED AREAS OF FOCUS FOR THE STRATEGIC PLAN AND A TIMELINE.

AN UPDATED DISTRICT MISSION AND VISION STATEMENT WAS COMPLETED BY THE BOARD IN DECEMBER OF 2020 AND OFFICIALLY ADOPTED BY A BOARD VOTE AND MARCH 2021.

IN FEBRUARY OF 2021, THE STRATEGIC PLANNING COMMITTEE COMPRISED OF STUDENTS, TEACHERS, STAFF, SCHOOL ADMINISTRATORS, PARENTS, AND COMMUNITY MEMBERS, STARTED DEVELOPMENT OF GOALS FOR THE PLAN USING FOCUSED AREAS THAT WERE IDENTIFIED BY THE SCHOOL BOARD.

THESE SUB-COMMITTEES WORKED ON THE GOALS, AND AS A RESULT, THEIR WORK WAS PRESENTED TO THE SCHOOL BOARD IN APRIL OF 2021.

THE BOARD OF TRUSTEES PROVIDED FEEDBACK TO THE ADMINISTRATION ON THE FOCUS AREA GOALS FOLLOWING THAT MEETING.

WITH APPROPRIATE REVISIONS MADE, THE BOARD OF TRUSTEES VOTED TO ADOPT THE STRATEGIC PLAN IN JUNE OF 2021.

SINCE THEN, SUPERINTENDENT DR. TELLY HAS SPEARHEADED THE DISTRICT, ADDRESSING AND ADVANCING THESE FOUR GOALS AND ASSOCIATED SUCCESS MEASURES.

IN RESPONSE TO DR. TELLY ENERGIZING, CHALLENGING, AND LEADING THE DISTRICT BY EXAMPLE, SIGNIFICANT EVIDENCE HAS BEEN GENERATED SUPPORTING THAT ALL STUDENTS, FAMILIES, AND STAFF HAVE BEEN SUPPORTED THROUGH THESE ENDEAVORS.

ALL OF YOU WILL BE RECEIVING A COPY OF THE STRATEGIC PLAN, WHICH DELINEATES THE DATA SUPPORTED DOCUMENTATION AND ARTIFACTS OF THESE STUDENT-CENTERED, FAMILY-CENTERED, STAFF CENTERED, AND COMMUNITY-CENTERED ACCOMPLISHMENTS.

PLEASE ALSO NOTE, AS I MENTIONED EARLIER, THAT ALL ASPECTS OF THE VIDEO THAT WAS SHOWN ALSO ALIGNED TO ALL COMPONENTS OF THE STRATEGIC PLAN.

TONIGHT, WE WILL BE PRESENTING A HIGH-LEVEL OVERVIEW OF ACHIEVEMENTS MADE, AS WELL AS PROVIDING EXAMPLES.

THE BOOK THAT YOU RECEIVED CONTAINS OVER 200 PAGES OF DOCUMENTATION.

DON'T WORRY, WE'RE NOT GOING OVER THE ENTIRE THING TONIGHT.

HOWEVER, PLEASE RECOGNIZE THAT IT WAS VERY CHALLENGING TO ENCOMPASS SO MANY DIFFERENT ARTIFACTS AND PIECES OF EVIDENCE THAT WE WENT AHEAD AND COMBINED IT INTO 200 PAGES, RECOGNIZING THE SIGNIFICANTLY SO MUCH MORE THAT IS HAPPENING EVERY DAY WITHIN OUR CLASSROOMS IN OUR DISTRICT.

YOU'LL ALSO BE RECEIVING ELECTRONIC COPY OF THIS BECAUSE THERE ARE EMBEDDED LINKS WITHIN THE STRATEGIC PLAN AS WELL.

AS NOTED, MONTHLY, WE WILL ALSO BE HAVING DEPARTMENTS PRESENT WITH THEIR UPDATES TO THE TRAGIC PLAN, STARTING IN JANUARY WITH MS. WALLACE AND THE HUMAN RESOURCES DEPARTMENT.

IF WE TAKE A LOOK AT THE STRATEGIC PLANS, STARTING OFF WITH THE MISSION AND VISION THAT WAS ADOPTED, OUR VISION IS TO CREATE A BI-LAYERED, CULTURALLY RESPONSIVE, ENHANCED ACADEMIC FOUNDATION BY PROVIDING A FUTURE READY EDUCATION WITH REAL-WORLD OPPORTUNITIES, AND THE MISSION IS TO EMPOWER OUR STUDENTS TO BE CRITICAL THINKERS AND INNOVATIVE WORLD-CLASS VISIONARIES, SOMETHING THAT BOARD HAD ADOPTED YEARS AGO.

THERE WERE FOUR GOALS, AS I MENTIONED, THAT WERE IDENTIFIED IN THE STRATEGIC PLAN, AND THIS IS JUST SIMPLE ARTIFACTS, SAMPLE EVIDENCE TO SUPPORT THE PROGRESS THAT HAS BEEN MADE.

GOAL ONE IDENTIFIED WAS TO INCREASE STUDENT ACADEMIC PERFORMANCE THROUGH INCLUSIVITY, FIDELITY, CONSISTENCY, EQUITY, AND OPPORTUNITY.

ONE THING THAT WE'RE EXCITED TO CONTINUE TO PROMOTE IS BACK IN 2017, AS NOTED ON THE SLIDE, THE DISTRICT HAD A STATE RATING NUMBER OF 67, WHICH WAS ASCRIBED TO A D. IF WE TAKE A LOOK AT THE ACADEMIC ADVANCEMENTS THAT OUR STUDENTS HAVE MADE BASED ON THE SUPPORT PROVIDED THROUGH THEM AND SCAFFOLDING, WE'VE NOW ADVANCED INTO THE 80S RANGE TO BE A B-RATED DISTRICT.

OTHER HIGHLIGHTS THAT WERE ALSO ACHIEVED, THE TIME IS BACK IN 2020, WE HAVE AN EXTREMELY INTENSIVE CURRICULUM WRITING TEAM THAT DEVELOPS CURRICULUM BASED ON OUR STUDENTS AND OUR STUDENTS NEEDS, REFLECTING ON DATA TO MAKE SURE THAT OUR CURRICULUM IS RESPONSIVE TO DEL VALLEY STUDENTS, WHICH MAY HAVE A DIFFERENT ASPECT OR NEED THAN OTHER STUDENTS MAY HAVE IN THE STATE OR IN OTHER REGIONS.

THE TEAM ALSO MOVED FORWARD WITH A DAILY 6.

ALIGNED TO RESPONSIVE TEACHING, DEL VALLEY UNIVERSITY GOT IMPLEMENTED IN 2022 AND NOW WE'RE PREPARING OUR STUDENTS FOR THE NEW STAR ASSESSMENT, ALSO KNOWN AS STAR 2.0.

IF WE TAKE A LOOK AT THE KEY ACCOMPLISHMENTS THAT OUR STUDENTS HAVE MADE, ALIGN TO BOLD ONE, WE'LL SEE THE NUMBERS IN PARENTHESES.

THOSE ALIGN TO SPECIFIC PROGRESS MEASURES THAT ARE ALIGNED ALSO UNDERNEATH OR ASSOCIATED WITH THE GOAL.

ON 1.1A, ALL THE CURRICULUM DOCUMENTS WERE REDESIGNED,

[00:35:04]

ALIGNED WITH 1.1A, WE CONTINUE TO COLLABORATE THE ET DANA CENTER, HIGHLIGHTING, WITHIN DEL VALLEY ISD, WHICH HAS BECOME A MODEL AND REPRODUCED IN OTHER SCHOOL DISTRICTS IN CENTRAL TEXAS.

THIS, MOST IMPORTANTLY, HAS RESULTED IN LITERACY GAINS FROM OUR STUDENTS, BOTH MONOLINGUAL ENGLISH SPEAKERS AND MONOLINGUAL SPANISH SPEAKERS.

WE'VE ALSO SCALED OUR DUAL LANGUAGE PROGRAM, WHICH WE RECOGNIZE THE DISTRICT HAS HAD MULTIPLE ITERATIONS OVER THE YEARS.

FINALLY LANDING ON WHAT IS BEST FOR OUR STUDENTS ARE DUAL LANGUAGE PROGRAM.

WE STARTED OFF WITH THEM IMPLEMENTING IN THE EARLY GRADES WITHIN ELEMENTARY SCHOOL AND WE'RE PROUD TO ANNOUNCE THAT IT HAS NOW EXPANDED UP THROUGH SEVENTH GRADE THIS PAST YEAR.

WE RECOGNIZE OUR LIBRARY AND SIGNIFICANTLY IN THIS DISTRICT AND THE BOARD RECOGNIZED.

LET'S GO AHEAD AND ADVANCE, EXPAND LITERACY COMPONENTS THAT WE HAVE WITHIN OUR LIBRARIES.

THANKS TO DONATIONS AND GRANTS, WE'VE BEEN ABLE TO ALLOCATE ABOUT $289,000 THROUGH A VARIETY OF GRANTS TO DIVERSIFY OUR LIBRARY CONNECTIONS.

ONCE AGAIN, A SIGNIFICANT GOAL IDENTIFIED BY THE BOARD AND THOSE ON THE TASK FORCE AS WELL.

GOAL 2, IS TO DEVELOP A SYSTEM TO MAXIMIZE OPPORTUNITIES BASED ON STUDENT-DRIVEN GOALS IN ORDER TO ADAPT AND CONNECT TO A CHANGING WORLD BY INCREASING COLLEGE AND CAREER READINESS.

IF WE TAKE A LOOK AT THE FIRST HALF OF THE GRAPH, WE SEE CCMR, COLLEGE CAREER, AND MILITARY READINESS, AND WE'VE ADVANCED FROM 69% IN 2020 UP TO 85%.

SOME OF US ARE NOTING THAT THERE'S A DIP IN-BETWEEN, WHICH IS REFLECTIVE OF THE COVID YEARS WHERE OUR STUDENTS WERE NOT ABLE TO ENGAGE IN ON-HAND EXPERIENCES, ALIGNING THEM TO BE DENOTED THEIR CERTIFICATIONS OR THE COLLEGE CAREER AND MILITARY READINESS.

BUT WE SIGNIFICANTLY WENT FROM 69%- 85% ARE CERTIFICATIONS THAT WE RECEIVE OUR STUDENTS RECEIVE, I SHOULD SAY, WHEN FROM 339 UP TO 564, WE'RE STILL WAITING FOR THE STATE TO CALCULATE THAT FORMALIZED DATA FOR US TO GET THE NUMBERS FOR 2023.

IF WE TAKE A LOOK AT HIGH SCHOOL ATHLETIC PARTICIPATION, WHICH IS ALSO UNDER GOAL 2, WE'VE INCREASED FROM 835 UP TO 1,025.

ONCE AGAIN, WE DON'T HAVE OUR SPRING SPORTS YET, BUT WE DON'T HAVE A NUMBER YET OF HOW MANY ATHLETES QUALIFY ACTUALLY FOR THEIR PARTICIPATION.

SIMILARLY, WE SEE THE FINE ARTS PARTICIPATION, ALSO DENOTED IN GOAL 2 SIGNIFICANTLY INCREASING FROM 1,700-2,100 WITH OUR HIGH SCHOOL PARTICIPATION.

OTHER KEY ACCOMPLISHMENTS AND ONCE AGAIN, JUST A FRACTION OF WHAT YOU'RE GOING TO FIND IN THAT 200-PAGE BOOK IS THAT WE'VE EXPANDED OUR SOCIAL EMOTIONAL LEARNING PROGRAMS THROUGHOUT THE DISTRICT.

WE'VE INTRODUCED A PROGRAM CALLED SECOND STEP AT ELEMENTARY SCHOOLS, MIDDLE SCHOOLS, AND HE'S EVER PHI OVER AT THE HIGH SCHOOL.

WE'VE ALSO ADDED BASED ON SR FUNDS, SOCIAL WORKERS TO EVERY CAMPUS, AND WE'VE ALSO INCLUDED OUR LCDCS, LICENSED CHEMICAL DEPENDENCY COUNSELORS TO THE HIGH SCHOOLS AS WELL IN THE PAST COUPLE OF YEARS, ONCE AGAIN, BASED ON OUR STUDENT NEEDS.

ALSO ALIGNED TO GOAL 2, WE'VE INCREASED OUR STUDENT INTERNSHIPS AND TECHNOLOGY TRIPLE FOLD FROM 11 IN 2021 TO 30 CURRENTLY.

WE'VE ALSO INCREASED OUR THERAPEUTIC PARTNERSHIPS WITH OUTSIDE ORGANIZATIONS, WHICH ARE RESPONSIVE AND REFLECTIVE TO OUR STUDENT NEEDS.

NOTE IT UP, THERE'S A COUPLE OF EXAMPLES PROJECT MALES TEACH AT CON MI MADRE.

2.5A, WE'VE ALIGNED OUR ATHLETIC SKILLS WITHIN OUR ELEMENTARY AND MIDDLE SCHOOL PROGRAM THROUGH OUR LEAD PROGRAM, ALIGNING IT WITH HIGH SCHOOL ATHLETICS.

THE FIRST TIME OUR STUDENTS GET ON A FIELD OR PRACTICE IN 9TH GRADE, IT'S NOT THE FIRST TIME THAT THEY KNOW OUR SKILLS ARE OUR DRILLS.

WE WORKED HARD TO DATE AND TIGHTEN THE PROGRAM AND ALIGN INTO BOTH ELEMENTARY AND MIDDLE SCHOOL.

WRAPPING IT UP WITH OUR FINE ARTS PROGRAM IS WE WILL BE PILOTING AN ORCHESTRA PROGRAM IN ELEMENTARY SCHOOLS THIS UPCOMING JANUARY, AS WELL AS DEVELOPING ORCHESTRA COURSES IN THE MIDDLE SCHOOL FOR THE UPCOMING '24 OR '25 SCHOOL YEAR.

I'M GOING TO STOP FOR A SECOND SO WE CAN APPLAUD AND I CAN TAKE A BREAK [LAUGHTER] THESE ARE GREAT ACCOMPLISHMENTS HERE, AND IT'S GREAT TO BE ABLE TO PRESENT AND I'M HONORED TO.

GOAL 3 IS DEVELOPING AND MAINTAINING EQUITABLE FACILITIES, STAFFING, AND INSTRUCTIONAL RESOURCES THAT MEET THE DIVERSE NEEDS OF ALL OF OUR STUDENTS.

THAT INCLUDES OUR EQUITABLE FACILITIES WHERE WE CAN TAKE A LOOK AT 2020, WE IMPLEMENTED PROTOCOLS, WE THEN INITIATED FACILITIES PLANS, WE UPGRADED FOR EXISTING BUILDINGS.

IN 2022, WE OPEN TO NEW ELEMENTARY SCHOOLS, HORNSBY, DUNLAP SMITH ELEMENTARY, ON THE SAME TERRAIN WHERE THEY PREVIOUSLY LOCATED,

[00:40:02]

THIS YEAR, WE'RE EXCITED TO HAVE THE GROUNDBREAKING AN OPENING OF DEL VALLE MIDDLE-SCHOOL.

WE OPENED THREE CHILD DEVELOPMENT CENTERS, BOTH NORTH, SOUTH, AND CENTRAL, IN RESPONSE TO OUR STAFF AND COMMUNITY NEEDS AND BROKE GROUND ON EARLY COLLEGE HIGH SCHOOL ACROSS THE WAY, AND WE BROKE GROUND UP AND WHISPER VALLEY ON HIGH SCHOOL NUMBER 2.

STUDENT TEACHERS, ALSO REPRESENTATIVE OF MAINTENANCE EQUITABLE STAFFING, WHERE WE'VE SIGNIFICANTLY INCREASED BASED ON THE PARTNERSHIPS THAT OUR HUMAN RESOURCES DEPARTMENT, OUR SUPERINTENDENT CNI DEPARTMENT HAS HAD WITH PROGRAMS WHICH ARE DEVELOPING STUDENT TEACHERS.

WE WENT FROM 14, FEW YEARS AGO UP TO 52 LAST YEAR.

THE REASON WE DON'T HAVE THE HARD NUMBERS FOR THIS YEAR IS BECAUSE IN THE SPRING SEMESTER IS OVER THE MAJORITY OF OUR STUDENT TEACHERS, BUT I GUARANTEE YOU THAT NUMBER IS GOING TO GO SIGNIFICANTLY HIGHER THAN THAT SEVEN WE SEE UP THERE.

OUR NEW TEACHER SALARY INCREASED ABOUT 18% FROM 49,000 IN 2020, UP TO THE CURRENT 58,000, WHICH PLACES UP TOWARDS THE HIGHEST AND THE LEADING BOARD WITHIN SCHOOL SYSTEMS WITHIN CENTRAL TEXAS SIGNIFICANT.

IF WE LOOK AT THE NUMBER OF TEACHER VACANCIES, WE HAVE GONE FROM 53 A COUPLE OF YEARS AGO DOWN TO 34 CURRENTLY.

IN PART TO THE SCHOOL BOARD ACCEPTING OUR RECOMMENDATION TO BECOME A DISTRICT OF INNOVATION, WE'VE BEEN ABLE TO DO TAKE AWAY, AND REDUCE THE NUMBER OF VACANCIES AND PROVIDE THEM WITH HIGH QUALITY AND EFFECTIVE TEACHERS.

IF WE TAKE A LOOK AT TECHNOLOGY BACK IN 2020 IS WHEN WE IMPLEMENT IT AND IT WAS QUITE NEW TO US AND SURROUNDING SCHOOL DISTRICTS, A ONE-TO-ONE DEVICE PROGRAM FOR OUR STUDENTS IN K-12.

IN 2021, WE WENT FROM THE NON-HARD DRIVE CAVITY COMPUTERS TO THE ALL-IN-ONE HARD-DRIVE COMPUTERS, WHERE THE COMPUTERS DIDN'T HAVE THE HARD DRIVE PHYSICALLY ON THE CAMPUSES, BUT THE HARD DRIVES WERE STORED HERE AT CENTRAL OFFICE.

WE TRANSITIONED TO ENSURE THAT ALL CAMPUSES HAD THE HARD DRIVE COMPUTERS DEVICES IN PLACE.

2022, WE REPLACED ALL THE PROMETHEAN SMART BOARDS AT ALL THE CAMPUSES, AND WE REFRESHED 5,500 STUDENT CHROMEBOOKS AND 1,000 MATH BOOKS.

UP TO THIS DAY IN 2023 IS WHERE WE'VE IMPLEMENTED SAFETY AND SECURITY NETWORK UPGRADES.

OTHER SIGNIFICANT ACCOMPLISHMENTS AND THE GOAL 3 IS THAT WE IMPLEMENTED DEL VALLE UNIVERSITY WITH DIFFERENTIATED PATHWAYS FOR ALL POSITIONS.

NOT ONLY A FOCAL POINT FOR DEL VALLE ISD, BUT SERRANO DISTRICTS ALSO WANTING TO KNOW HOW WE GENERATED SOMETHING IN-HOUSE, DIVERSIFIED, AND DIFFERENTIATED FOR OUR DIVERSE STAFF.

MOST OF US AROUND AT 2019, WHAT WERE THE HIGHEST PASSING BOND AND THE AREA WITH 75% COMMUNITY AND DISTRICT SUPPORT, MIRRORING THAT IN 2022 WITH 65% COMMUNITY SUPPORT ALSO FOR PASSING THAT BONDS.

IN ADDITION TO THAT, THE REASON OF SIGNIFICANT HIGH SUPPORT WAS THAT THE SUPERINTENDENT HAD HOSTED INFORMATIONAL MEETINGS AT ALL CAMPUSES, BOTH IN 2019 AND 2022, VIRTUALLY AND IN-PERSON TO MAKE SURE THAT WE ADDRESSED THOSE WHO ARE INTERESTED.

ADDITIONALLY, WE HAD GROWTH AT ADVISORY COMMITTEES FOR BOTH BONDS, IDENTIFYING BOTH FACILITY NEEDS AND STUDENT NEEDS THAT WE HAD WITHIN THE DISTRICT FOR THOSE TWO YEARS.

THIS ONE MAKES US ALL SMILE.

IS THAT ALSO ALIGNED IN GOAL 3 IS MAKING SURE THAT WE HAVE A SECURE TIGHT BUDGET.

THE DISTRICT WORK WITHIN AN INVESTMENT MANAGEMENT FIRM TO DIVERSIFY THEIR INVESTMENT PORTFOLIO AND EARNED $19 MILLION IN INTEREST TO SUPPORT STUDENTS SUCCESS.

I'M GOING TO STOP FOR A SECOND THERE AND RECOGNIZE THAT.

BECAUSE THAT DOVETAILS RIGHT INTO SIGNIFICANTLY ATTRIBUTING TO OUR TEACHERS, TO OUR STAFF THAT ENSURE THAT ALL OF US RECEIVED A 6% PAY INCREASE THIS PAST YEAR WHILE INCREASING THE FUND BALANCE BY FIVE MILLION DOLLARS.

THANK YOU VERY MUCH..

THIS CASINO, I THOUGHT I'D SEE A SMILE FROM YOU FROM NO MATTER WHERE YOU GO.

THEN FINALLY WITH BOTH FLOOR WAS TO CREATE CULTURALLY RESPONSIVE COMMUNICATION TO ENGAGE OUR STUDENTS, PARENTS, STAFF, AND OUR COMMUNITY, TO BUILD THE DISTRICT'S BRAND THROUGH MULTIMEDIA PLATFORMS WITH STRATEGIC STORYTELLING AND MESSAGING.

I THINK IF WE ASK OUR STAFF AND OUR COMMUNITY, THIS HAS REALLY BEEN A FOCAL POINT OVER THE PAST YEAR, IS THAT WE LISTENED TO WHAT OUR COMMUNITY WAS SAYING.

WE LISTENED TO WHAT OUR STUDENTS WERE SAYING.

WE LISTENED TO WHAT SUPERINTENDENT'S ADVISORY COMMITTEE WAS TELLING US ALL SO WHICH SAYS YOU MIGHT BE MESSAGING, BUT LET'S MESSAGE BETTER AND LET'S SPECIFY MORE STRATEGIC OVER HERE, AND LET'S DIVERSIFY THAT.

WHAT DO WE DO? WE BROUGHT ON SOCIAL MEDIA THAT THE DISTRICT HAD BEEN LACKING ALL SO BACK IN 2020, WE DEVELOPED OUR SOCIAL MEDIA PLATFORMS,

[00:45:02]

THE SUCCESSIVE YEAR AS WE DEVELOP THOSE BIG BILLBOARDS THAT HAVE ARE SMILING KIDS ON IT, WELCOMING EVERYBODY TO DEL VALLEY ISD.

LAST YEAR WE SENT 42,000 MARKETING MAILERS AND WE IMPLEMENTED A TWO-WAY COMMUNICATION SYSTEM THAT WE CALL PARENTS SQUARE.

THIS PAST YEAR, WE SAW OVER 387,000 VIEWS ON AN ENROLLMENT CAMPAIGN THAT THE DISTRICT INITIATED AND PILOTED TO BRING MORE KIDS INTO THE DISTRICT, WHICH WORKED.

IN ADDITION TO THAT, WE'VE SEEN 100% INCREASE WITHIN ALL OF OUR FACEBOOK ACCOUNTS WHICH ARE AT THE CAMPUS LEVEL.

THE SUPERINTENDENT ENGAGED DURING COVID TIMES ON ZOOM WHEN ZOOM WASN'T SO COOL.

THE SUPERINTENDENT HAS ZOOM MEETINGS BECAUSE AT 2020 WE WERE REMOTE AT INFORMATION MEETINGS, ALSO SHARED WITH COVID UPDATES WHICH INCLUDED THE BUSES, THE THERMAL CAMERAS, THE VIRTUAL MACHINES, THE ONE-ON-ONE BECAUSE WE'RE AT HOME AT THAT POINT, 2021 THE ZOOM MEETINGS CONTINUE WITH THE SUPERINTENDENT.

WE ALSO HAD THE GROWTH ADVISORY COMMITTEE THAT IDENTIFIED WHAT ARE THE NEEDS OF THE DISTRICT BEFORE WE WENT OUT FOR THAT BOND, 2022 THE SUPERINTENDENT LED THE 14TH CAMPUS MEETINGS TO DISCUSS THE BONDS WHICH RESULTED IN A SIGNIFICANT PASSING RATE AND ALSO HELD A VIRTUAL MEETING FOR THOSE WHO DIDN'T ATTEND IN PERSON.

THIS YEAR, WE'VE NOW EXPANDED TO AMBASSADOR MEETINGS WHICH INCLUDE ADULTS AND STUDENTS, SUPERINTENDENT AND ALSO APPEARED IN 20 TELEVISED AND NEWS MEDIA INTERVIEWS.

IF YOU HAVEN'T SEEN DR. KELLY ON TV, YOU DON'T OWN A TV, SHE HAS BEEN ON THE TV.

NEXT ONE, ENGAGEMENT AND BRANDING.

WHAT HAPPENED YEARS AGO WAS WE IMPLEMENTED A STUDENT AMBASSADOR, A MONTHLY MEETING, WHICH RESULTED IN A COUPLE OF YEARS LATER, COMMUNITY AMBASSADOR IN MEETINGS WHICH INCLUDE ADULTS AS WELL, INCLUDES STAFF, INCLUDES PARENTS, INCLUDES COMMUNITY MEMBERS AS WELL.

WE'VE ALSO WAR BACK IN 2020, IDENTIFIED AS A CAMPUS THAT WAS AHEAD OF THINGS REGARDING COVID, OUR PROTOCOLS, THE IMPLEMENTATION AND STRATEGIES WERE DEL VALLEY ISD UNFORTUNATELY BECAME A FOCAL POINT ABOUT WHAT DISTRICT IS DOING RIGHT DURING THE PANDEMIC.

AS TIME WENT ON, THE PARENT MEETINGS CONTINUED.

WE ALSO MOVE FORWARD SOCIAL MEDIA ADVERTISING, WHICH HAS INCREASED THE TRIPE OF TRAFFIC THAT WE'RE GETTING WITHIN DEL VALLEY ISD.

LAST YEAR, SUPERINTENDENT CONTINUED WITH PARENT MEETINGS THAT ALL CAMPUSES AND THIS YEAR CONTINUES WITH PARENT MEETINGS AND STAFF BEINGS AT ALL CAMPUSES AS WELL.

THIS YEAR, BASED ON RESPONSES THAT WE RECEIVED FROM THE SUPERINTENDENT, BOTH STUDENT AS WELL AS AMBASSADOR MEETINGS.

WE DEVELOPED A NEWSLETTER AND THAT NEWSLETTER OR RESPONSE TO WHAT THE COMMUNITY WAS TELLING US HAS RESULTED IN 8,000 A WEEK.

I'M GOING TO STOP FOR A SECOND THERE AND I'M GOING TO [INAUDIBLE] WHEN I STARTED THIS PRESENTATION TALKING ABOUT GOAL 4 WHAT WE WERE DOING WAS HARD WORK.

IT WAS WORK THAT WASN'T ALWAYS RECEIVED BY OUR COMMUNITY AND FROM OUR STUDENTS SO WHAT WE DID IS WE PUT OURSELVES OUT THERE.

WE BECAME VULNERABLE AND WE ASKED THE COMMUNITY, WHAT DO YOU NEED FROM US? WHAT THEY SAID IS, WE NEED THIS NEWSLETTER.

REALLY? YEAH, WE NEED THAT NEWSLETTER.

WE LISTENED TO THE COMMUNITY AND IN RESPONSE, WE HAVE OVER 8,000 VIEWS PER WEEK, SOMETHING WE DIDN'T HAVE YEARS AGO, BUT BASED ON US ASKED YOU THE COMMUNITY FOR MORE INPUT, DEVELOP SOMETHING RELEVANT.

IN ADDITION TO THAT, WE HEARD ALL SO THAT OUR STUDENTS AND OUR FAMILIES WHO WEREN'T AT THE HIGH SCHOOL WANTED TO SEE WHAT WAS HAPPENING AT THAT HIGH SCHOOL.

THAT REALLY BIG, SHINY BUILDING THAT WE HAVE ON ROSS ROAD.

RESPONSE TO THAT, WE ADD THREE NIGHTS OF DEL VALLEY INNOVATION CALLED DISCOVERED DV.

WITHIN DISCOVERED DV, WE INVITED OUR ELEMENTARY KIDS, WE INVITED OUR MIDDLE SCHOOL KIDS.

DR. KELLY SAID, COME SEE WHAT YOU CAN ASPIRE TO BE IN TWO YEARS AND FIVE YEARS, TEN YEARS FROM NOW AND OVER 1,200 PEOPLE SHOWED UP.

ONCE AGAIN, WE LISTENED TO WHAT OUR COMMUNITY WAS SAYING AND THEY SAID, WE WANT TO SEE WHAT'S IN THAT BIG, SHINY BUILDING OVER THERE.

WE DON'T WANT TO WAIT TO NINTH GRADE AND WE DID AND 1,200 PEOPLE SHOWED UP OVER THREE DAYS.

I WANT TO RECOGNIZE.

A FINAL SUCCESS MEASURE THAT WE HAVE IN GOAL 4.

ONCE AGAIN, ONE OF MANY WAS OUR WORKFORCE EXPERIENCES, A NUMBER OF INTERNSHIPS.

WE SIGNIFICANTLY WHEN WE FOUR TIMES THE NUMBER OF STARTING BACK IN 2020 WITH 52 HIGH-SCHOOL INTERNSHIPS, WHERE OUR STUDENTS GET REAL-WORLD EXPERIENCE.

THEY GET HIRED ON ALSO FOR THESE JOBS AT SOME OF THESE LOCATIONS.

THIS YEAR, WE'VE HAD 207 INTERNSHIPS, EXPOSING OUR STUDENTS TO INTERNSHIPS BASED ON THE PROGRAM THAT WE HAVE IN DEVELOPING OUR STUDENTS' CAPACITY AS WELL.

[00:50:03]

THANK YOU SO MUCH.

BOARD MEMBERS, ANY QUESTIONS ON WHAT WAS PRESENTED? [INAUDIBLE].

I JUST WANT TO SAY THANK YOU SO MUCH TO EVERYBODY FOR ALL THE WORK.

LIKE YOU SAID, THIS ISN'T 200 PAGES, BUT IT'S NOT EVERYTHING THAT IS COVERED.

PUTTING IT TOGETHER, THAT'S A LOT OF WORK TO DO THAT.

AS A PARENT, I'VE SEEN A LOT OF THESE AND I APPRECIATE IT.

THE NEWSLETTER. I LOVE IT AS A PARENT.

IT'S FANTASTIC SO THANK YOU.

I THINK SHE SAID IT ALL, SO I THINK ALL OF US ECHO IT. THANK YOU.

WANTED TO JUST ECHO WITH GOLF SAID THIS IS A COLLECTIVE PROCESS.

ALL OF US ARE IN THIS TOGETHER.

IF WE KEEP OUR STUDENTS AT THE FOREFRONT, IT ALL BECOMES SO MUCH EASIER IF WE KEEP OUR KIDS AT THE FOREFRONT.

I'M PLEASED TO WORK WITH COLLEAGUES AND COMMUNITY MEMBERS AND PARENTS WHO BELIEVE IN THAT AND A SCHOOL BOARD ALSO THAT HAS SUPPORTED THE DISTRICT AND WHAT WE'VE DONE THE PLACE OUR STUDENTS FOR, SO THANK YOU VERY MUCH.

>> BOARD MEMBERS NEXT ON OUR AGENDA IS OUR LOCAL POLICY UPDATE 122 AND POLICY UPDATES.

[VI.C. Local Policy Update 122 and Policy Updates]

>> GREAT. GOOD EVENING BOARD MEMBERS, MADAM PRESIDENT, SUPERINTEND DR. TALLEY.

PERIODICALLY TASB WE WILL PROPOSE CHANGES TO THE DISTRICT'S LOCAL POLICIES.

TONIGHT IS THE FIRST READ AS THEY WILL BE CONSIDERED AND ACTED ON AT JANUARY'S BOARD MEETING.

SOME OF THESE CHANGES INCLUDE POLICY CQB BASED ON NOTIFICATION REQUIREMENTS IMPOSED BY SENATE BILL 271, EXTEND SECURITY BREACH NOTIFICATIONS TO INCLUDE SECURITY INCIDENTS.

THE DISTRICT IS ALREADY IMPLEMENTING THIS.

A LOCAL POLICY CSA, TO POLICY ON FACILITY SAFETY AND SECURITY, INCLUDING RECOMMENDED PROVISIONS ADDRESSING AUDITS OF BUILDING ACCESS CONTROL TO COMPLY WITH THE COMMISSIONERS NEW SCHOOL SAFETY RULES FOR FACILITIES.

THE DISTRICT IS ALREADY IMPLEMENTING THIS ONE AS WELL.

A LOCAL POLICY EHB COMPLIES WITH HOUSE BILL 3928, WHICH REQUIRES THE BOARD TO ADOPT AND IMPLEMENT A POLICY REQUIRING THE DISTRICT TO COMPLY WITH ALL RULES AND STANDARDS ADOPTED BY THE STATE BOARD OF EDUCATION AND GUIDANCE PUBLISHED BY THE COMMISSIONER THAT MEANT THAT IMPLEMENT THE PROGRAM TO TEST STUDENTS FOR DYSLEXIA AND RELATED DISORDERS.

THE DISTRICT HAS ALREADY IMPLEMENTING THIS AS WELL.

SENATE BILL 68 ADDRESSES LOCAL POLICY FEA, WHICH IS RELATED TO EXCUSED ABSENCES FOR JUNIORS AND SENIORS WHO VISIT A PROFESSIONAL WORKPLACE FOR CAREER INVESTIGATION.

POLICY FFAC, RECOMMENDED REVISIONS ARE BASED ON SENATE BILL 69, WHICH REQUIRES A DISTRICT TO ADOPT A POLICY REGARDING MAINTENANCE, ADMINISTRATION AND DISPOSAL OF OPIOID ANTAGONIST AT EACH CAMPUS THAT SERVES STUDENTS IN GRADES 6-12.

THE DISTRICT IS ALREADY IMPLEMENTING THIS AS WELL.

LOCAL POLICY DEC ALIGNS WITH HOUSE BILL 471, WHICH REQUIRES A DISTRICT TO PROVIDE PAID LEAVE TO POLICE OFFICERS AND EMERGENCY MEDICAL SERVICES PERSONNEL WHO EXPERIENCED AN ILLNESS OR INJURY RELATED TO THEIR LINE OF DUTY.

ONCE AGAIN, THESE ARE JUST SELECTED POLICIES OUT OF THE UPDATES THAT WE ARE REQUESTING TO THE BOARD TONIGHT FOR FIRST WEEK.

>> BOARD MEMBERS, ANY QUESTIONS ON THESE POLICIES? IF YOU HAVE ANY QUESTIONS, YOU CAN FORWARD THEM TO DR. TALLEY AND WE WILL HAVE CDS AGAIN ON JANUARY.

>>THANK YOU.

>> ACTUALLY, I DO HAVE A QUESTION.

ON THE ONES THAT REQUIRE A SPECIFIC POLICY, WILL THERE BE SOMETHING ADDITIONAL COMING TO US OR IS THIS SUFFICIENT ENOUGH TO CHANGE?

>> THAT IS SUFFICIENT TO CHANGE IT, YES.

WHEN THE BOARD TAKES A VOTE ON CONSIDERS AN ACT, ONCE IT'S APPROVED, IT IS IMMEDIATELY IMPLEMENTED.

>> THERE'S NOT ANYTHING ADDITIONAL THAT WE WOULD NEED TO DO ON SOME OF IT.

>> NO, THERE WAS NOT.

>> THEN JUST FOR NOTE, WE WILL NEED TO TAKE A VOTE ON ADDITIONAL THINGS THAT ARE COMING UP AND SO WILL FLAG THOSE AND MAKE SURE WE GET THOSE ON THE AGENDA.

>> SURE THING.

>> COMING FORWARD.

>> THANK YOU.

>> THE NEXT ITEM ON OUR AGENDA IS OUR MONTHLY FINANCIAL REPORTS AND I'LL

[VI.D. Monthly Financial Reports]

[LAUGHTER] SORRY, I DON'T KNOW WHY THEY DIDN'T COME OUT.

>> GOOD EVENING, MADAM PRESIDENT, THE BOARD OF TRUSTEES, DR. TALLEY,

[00:55:02]

THE FINANCIAL REPORT COVER THE INVESTMENT REPORT, THE TAX OFFICE REPORT, BUDGET REPORT BY MAJOR OBJECT CODE, AND THE FUND BALANCE REPORT.

FOR THE MONTH OF NOVEMBER, THE WEIGHTED AVERAGE MATURITY FOR THE PORTFOLIO WAS UNDER A YEAR AT 0.78 YEARS, AND THE WEIGHTED AVERAGE YIELD WAS A LITTLE OVER FIVE PERCENT.

THE BULK OF THE INVESTMENTS YOU CAN SEE THERE IN THE CHART BELOW ALMOST $143 MILLION WILL MATURE IN UNDER A YEAR.

THE PORTFOLIO IS VALUED AT $343 MILLION.

ON THIS HERE, YOU'LL SEE IT THERE, THE $343 MILLION.

WHAT I'D LIKE TO POINT OUT IN THIS SLIDE IS THE INTEREST EARNINGS AT THE BOTTOM OF THE PAGE RIGHT HERE, FOR THE MONTH OF NOVEMBER, THE INTERESTS EARNINGS ARE $1,450,000, BRINGING THE FISCAL YEAR TO DATE TO ALMOST $8 MILLION.

OF THAT MONEY WE ADD IN LAST YEAR'S WHEN WE SWITCHED OVER TO THE NEW INVESTMENT COMPANY, THAT BRINGS OUR TOTAL EARNINGS TO $21.5 MILLION AND 19 OF THOSE GOING INTO BOND INTEREST ONE.

ABOUT 88% OF OUR INVESTMENTS GO INTO BOND.

THE NEXT SLIDE IS THE TAX OFFICE REPORT FOR THE MONTH OF NOVEMBER.

YOU'LL SEE HERE FOR THE MONTH OF NOVEMBER, TOTAL TAX COLLECTIONS WERE $1,450,000.

OF THAT OR 987,000 ARE FOR THE GENERAL FUND AND THE OTHER PORTION IS THE INTEREST AND SINKING FUND, WHICH IS ABOUT $465,000.

WE STARTED A NEW TAX YEAR LAST MONTH.

LAST YEAR WE HAD A VERY SMALL MONEY COMING IN.

WE STARTED GETTING THE BULK OF OUR TAX COLLECTIONS BEING IN THE MONTH OF DECEMBER AND JANUARY.

WE SEE IT STARTING TO PICK UP IN THE MONTH OF NOVEMBER, SO FOR THE MONTH OF OCTOBER AND NOVEMBER ARE COMBINED COLLECTIONS.

YEAR-TO-DATE IT SAID 1,563,000.

THAT IS GENERAL FUND IS A LITTLE OVER $1 MILLION AND THINKING AT ABOUT 500,000.

THE BUDGET REPORT FOR THE MONTH OF NOVEMBER.

YOU WILL SEE HERE AT THE VERY BOTTOM OF THE REPORTING.

I KNOW THAT THE PRINT IS VERY SMALL, BUT IN THE BACK OF THEIR PRESENTATION, THE ACTUAL REPORTS ARE INCLUDED FOR YOU.

YOU WILL SEE THAT FOR THE ACTIVITY FOR THE MONTH IT'S A LITTLE OVER $53 MILLION.

BRINGING OUR BUDGET USE AT YOUR ACTIVITY TO A LITTLE UNDER 40 PERCENT, WHICH KEEPS US ON TRACK WITH OUR EXPENDITURES BEING THE FIFTH MONTH.

WE DIVIDE THE FIVE BY 12, WHICH SHOULD BE AT ABOUT 41 PERCENT.

WE ARE DOING WELL COMPARED TO WHERE WE SHOULD BE.

OUR MAJOR FUNCTION IS ALWAYS FUNCTIONING 11, OUR INSTRUCTION.

THERE, YOU'LL SEE OUR EXPENSES IN THE FIRST FUNCTION 11, IT'S AT ALMOST $46 MILLION.

THE SECOND BEING FUNCTION 51, WHICH IS MAINLY FOR OUR UTILITY PAYMENTS.

THIS IS THE SAME AMOUNTS BROKEN UP BY MAJOR FUNCTION AND YOU'LL SEE THERE.

BY MAJOR OBJECT, THE 6100S OR OUR SALARIES, WHICH IS THE FIRST SECTION.

YOU'LL SEE OUR BULK OF OUR EXPENSES GO INTO OUR SALARIES, WHICH IS JUST UNDER $46 MILLION.

LASTLY, WE HAVE OUR FUND BALANCE REPORT.

THERE ARE NO CHANGES TO THE LAST ONE.

WHAT WE BRING HERE IS ANYTHING THAT WE'VE MADE A CHANGE FROM THE ORIGINAL BUDGET TO OUR CURRENT BUDGET.

LAST MONTH, WE DID NOT HAVE A BUDGET AMENDMENT, SO IT'S THE SAME REPORT I SMASH.

IT DOES HAVE AN UPDATED ENDING FUND BALANCE.

IN THE PREVIOUS PRESENTATION NOTED, WE HAD AN INCREASE LAST YEAR, A LITTLE OVER FIVE MILLION.

IT WAS ABOUT $5.5 MILLION.

FUND BALANCE IT'S ALREADY REFLECTED IN THE REPORT.

THAT CONCLUDES MY PRESENTATION. YES, SIR.

>> TWO QUESTIONS.

ONE, CLARIFYING THE FUNCTION CODES.

THOSE MAP TO THE APPROPRIATIONS ON THE APPROPRIATION GOAL. IS THAT CORRECT?

>> YES.

>> WHEN WE'RE LOOKING AT THE DETAILED EXPENDITURES BY FUNCTION SAYS 6,011.

IT'S A LOT OF THE CATEGORIES ARE THE SAME, BUT LIKE WOULD THAT CODE IT'LL BE 6,011 WOULD MAP TO THE INSTRUCTIONAL.

>> CORRECT.

>> ANSWER IS CORRECT. I JUST WANT TO MAKE SURE.

THEN ON THE OTHER EXPENDITURES,

[01:00:05]

>> THAT IS CORRECT.

>> CAN YOU EXPLAIN BECAUSE I THINK THE OTHER APPROPRIATION CODES ARE INTUITIVE TO ME.

WHAT IS OTHER USES EXPENDITURE [INAUDIBLE]

>> THE OTHER USES IS ACTUALLY THE TRANSFER OUT.

WE HAD THIS DISCUSSION BACK WHEN WE ADOPTED THE BUDGET THAT WHAT WE'RE GOING TO DO FOR OUR CDC THAT WE'RE GOING TO TRANSFER OUT AND JUST TRACK IT IN A DIFFERENT FUNDS SO THAT IS A TRANSFER OUT FROM GENERAL FUND INTO THAT FUND.

>> GOT IT. THIS IS MORE OF A ONETIME THING, RIGHT?

>> CORRECT.

>> THE OTHER USES. I JUST WANT TO MAKE SURE BECAUSE [OVERLAPPING]

>> THIS YEAR, WE'RE MAKING THAT TRANSITION INTO TRACKING IT ALL IN THAT ONE FUND.

FOR TRANSPARENCY PURPOSE, WE SEPARATED IT OUT AT THE BEGINNING OF THE YEAR SO THAT YOU WERE AWARE THAT THAT WAS WHAT WE'RE PLANNING ON DOING FOR THIS YEAR.

>> GREAT. THANK YOU.

>> YES.

>> ANY OTHER QUESTIONS?

>> WE USED TO HAVE A LITTLE BOOKLET THAT HAD ALL OF THE CODES THAT SAID WHAT THEY WERE.

IS THAT SOMETHING WE CAN MAKE SURE EVERYBODY CAN ASK?

>> ABSOLUTELY, YEAH. WE CAN GIVE YOU IT BY FUNCTION.

THAT WOULD BE THE DIFFERENT DEPARTMENTS AND THEN WE COULD ALSO GIVE IT TO BUY OBJECT AND THAT WOULD BE THE CATEGORY OF 6,100, 62 TO 63 [INAUDIBLE] DEFINITELY.

>> WOULD THAT BE HELPFUL?

>> YEAH. I THINK JUST FOR READABILITY, FOR NOT JUST US BUT THE PUBLIC AS WELL.

JUST I DON'T KNOW IF THERE'S A WAY TO LABEL THE DELIGHT THEN THE LABEL OF THAT.

>> WHAT WOULD WE COULD DO IS WE COULD ADD LIKE A E TO THE BACK OF THIS REPORT AND JUST SET THERE FOR REFERENCE PURPOSES.

>> THANK YOU. WE'LL GO AHEAD AND TAKE THE NEXT ITEM AND THEN WE'LL GO BACK TO THE ITEM THAT WE HELD OFF ON.

THE NEXT ITEM IS OUR DISCUSSION ITEM AND THAT'S

[VIII.A. Consideration of Board/Staff Communication Protocols]

PERFECT. THIS IS AN ONGOING CONVERSATION ABOUT OUR GOVERNANCE WORK AND THE WORK THAT WE'RE DOING WITH OUR CONSULTANT ON THAT AREA AND HOW WE WANT TO COMMUNICATE WITH EACH OTHER AND WITH THE STAFF AND HAVE A CONVERSATION ABOUT THAT.

I WILL TURN IT OVER TO MR. CAMACHO.

>> IT HELPS, [INAUDIBLE] I TURN IT ON.

GOOD EVENING, BUT MOST IMPORTANTLY, GOOD EVENING TO STUDENTS THAT MAY BE WATCHING THIS LIVE OR IN RECORDING.

BECAUSE AS THE BOARD SAID, MULTIPLE TIMES THEY ARE 100% AND SOME MORE FOCUSED ON WHAT'S BEST FOR ALL STUDENTS HERE IN DEL VALLEY.

JUST AS A REMINDER, THE FIVE THEMES THAT WE'RE WORKING ON IN THE GOVERNANCE WORK.

DOES ANYBODY REMEMBER WHAT THE THREE RS AND C AND T SCAN FOR? WHO THINKS THEY HAVE IT? THE FIRST R IS RELATIONSHIP.

THE SECOND R IS ROLES. THE THIRD R IS-

>> RESPECT.

>> ARETHA SAID IT BEST YET.

THEN C AND T STANDS FOR?

>> COMMUNICATION, TRUST.

>> TONIGHT I'M GOING TO TALK ABOUT A PIECE THAT REALLY COVERS ALL FIVE OF THEM, BUT WITH A PARTICULAR EMPHASIS ON THE COMMUNICATION PIECE AND ON THE ROLES PIECE.

MY APOLOGIES FOR NOT PROJECTING THIS.

I THOUGHT OF THIS AT THE LAST MINUTE TO THINK OF THIS.

THAT'S ON ME, BUT YOU ALL HAVE ACCESS TO IT RIGHT NOW.

YOU CAN GO TO YOUR ONLINE POLICY MANUAL.

POLICY BBE LEGAL, WHICH IS BOARD MEMBER AUTHORITY, AND THEN POLICY, BBE LOCAL.

THAT'S YOUR LOCAL VERSION OF THAT POLICY.

I'M JUST GOING TO HIGHLIGHT A COUPLE OF POINTS AND YOU CAN FIND THOSE LATER, AND FOR THOSE OF YOU THAT THEY MAY BE WATCHING ONLINE OR HERE, IT'S REALLY EASY.

JUST GO DEL VALLEY ISD POLICY ONLINE.

IT'LL TAKE YOU THERE AND THEN JUST GO TO THE B SECTION.

THAT'S THE QUICKEST WAY TO GET THERE.

IN BBE LEGAL, I'M JUST GOING TO READ DIRECTLY FROM THAT WITHOUT COMMENT.

I'M GOING DOWN TO PAGE 1 ON THE BOTTOM, AND IT'S THE SUBSECTION ON REPORT AND REQUESTS.

[01:05:02]

THIS IS NOT JUST SPECIFICALLY DEL VALLEY.

IN REPORT OF REQUEST, A DISTRICT SHALL POST IN A PLACE CONVENIENT TO THE PUBLIC, THE COST OF RESPONDING TO ONE OR MORE REQUEST SUBMITTED BY A BOARD MEMBER UNDER EDUCATION CODE 11.151C.

IF THE REQUEST ARE FOR 4200 OR MORE PAGES OF MATERIALS IN A 90-DAY PERIOD.

JUMPING TO THE NEXT PAGE, THE SAME SECTION.

A DISTRICT SHALL REPORT ANNUALLY TO THE TEXAS EDUCATION AGENCY NOT LATER THAN DECEMBER 1ST OF EACH YEAR.

ONE, THE NUMBER OF REQUESTS SUBMITTED BY A BOARD MEMBER ON TO EDUCATION CODE 11.1512C DURING THE PRECEDING SCHOOL YEAR AND TWO, THE TOTAL COST TO THE DISTRICT FOR THE SCHOOL YEAR OF RESPONDING TO THE REQUEST.

THAT'S FROM LEGAL.

I'M JUMPING NOW TO THE POLICY BBE LOCAL.

AGAIN, THIS IS DEL VALLEY'S.

IN ALIGNMENT WITH LEGAL DEL VALLEY'S MORE SPECIFIC HOW WE DO IT HERE IN DEL VALLEY.

IT'S THE SAME SAME AREA.

BOARD MEMBER AUTHORITY, PAGE 133, SECTIONS DOWN.

INDIVIDUAL AUTHORITY FOR COMMITTING THE BOARD.

BOARD MEMBERS AS INDIVIDUALS SHALL NOT EXERCISE AUTHORITY OVER THE DISTRICT, ITS PROPERTY, OR ITS EMPLOYEES, EXCEPT FOR APPROPRIATE DUTIES AND FUNCTIONS OF THE BOARD PRESIDENT, AND INDIVIDUAL MEMBER MAY ACT ON BEHALF OF THE BOARD ONLY WITH THE EXPRESS AUTHORIZATION OF THE BOARD.

WITHOUT SUCH AUTHORIZATION, NO INDIVIDUAL MEMBER MAY COMMIT THE BOARD ON ANY ISSUE.

GOING DOWN NOW TO PAGE 2, RIGHT ON THE TOP, REQUEST FOR REPORTS.

NO INDIVIDUAL MEMBER SHALL DIRECT OR REQUIRE DISTRICT EMPLOYEES TO PREPARE REPORTS DERIVED FROM AN ANALYSIS OF INFORMATION IN EXISTING DISTRICT RECORDS OR TO CREATE A NEW RECORD COMPILED FROM INFORMATION IN EXISTING DISTRICT RECORD DIRECTIVES TO THE SUPERINTENDENT OR OTHER CUSTODIAN OF RECORDS REGARDING THE PREPARATION OF REPORTS SHALL BE BY BOARD ACTION.

THEN TWO SECTIONS DOWN REFERRING COMPLAINTS.

IF EMPLOYEES, PARENTS, STUDENTS, OR OTHER MEMBERS OF THE PUBLIC BRING CONCERNS OR COMPLAINTS TO AN INDIVIDUAL BOARD MEMBER, HE OR SHE SHALL REFER THEM TO THE SUPERINTENDENT OR OTHER APPROPRIATE ADMINISTRATOR WHO SHALL PROCEED ACCORDING TO THE APPLICABLE COMPLAINT POLICY.

THOSE POLICIES ARE DG, DGBA, F&G, AND GF.

I'M GOING TO MAKE AN ASIDE HERE.

ONE OF THE THINGS THAT I'VE COMMUNICATED FOR MANY YEARS TO BOARD CANDIDATES, TO BRAND NEW BOARD MEMBERS AND EXPERIENCED BOARD MEMBERS IS YOU NEED TO GET FAMILIAR AND HAVE QUICK ACCESS TO THOSE THREE COMPLAINT POLICIES BECAUSE PART OF YOUR ROLE AS A BOARD MEMBER IS TO COMMUNICATE WITH THE COMMUNITY ABSOLUTELY.

HERE ARE THE CONCERNS OR COMPLAINTS AND THEN REFER THEM IN THE APPROPRIATE WAY TO HOW TO HANDLE THOSE PLANKS.

THAT IS REALLY CRITICAL BECAUSE IT BENEFITS A BOARD MEMBER.

IT BENEFITS THE ADMINISTRATION, IT BENEFITS TO STAFF, IT BENEFITS THE COMMUNITY.

IT'S THE PROPER PROCESS.

THAT'S REALLY CRITICAL.

FOLLOWING THAT THEY CALL IT THE CHAIN OF COMMAND OR THE COMPLAINT PROCESS OR ANYTHING.

BUT REALLY IT IS A WIN-WIN.

WHEN IT'S DONE THE RIGHT WAY.

THAT IS PARTICULARLY IMPORTANT WHEN IT COMES TO EMPLOYEES BECAUSE OF CERTAIN OTHER LAWS AND RULES.

IT'S CRITICAL FOR ALL OF THEM, PARTICULARLY EMPLOYEES, TO FOLLOW THE PROPER PROCESS.

THEN LASTLY, ON THE BOTTOM OF PAGE 2, VISITS TO DISTRICT FACILITIES.

A BOARD MEMBER SHALL ADHERE TO ANY POSTED REQUIREMENTS OR VISITOR FOR VISITORS WHO FIRST REPORT TO THE MAIN OFFICE OF A DISTRICT FACILITY INCLUDING A SCHOOL CAMPUS.

WHAT I'M ENCOURAGING US TO DO AS WE WALK THROUGH THE GOVERNANCE PROCESS OF IMPROVING

[01:10:06]

YOU HAVE ALL THE ANSWERS IN YOUR DISTRICT, WHETHER YOU'RE DEL VALLEY OR LAST NIGHT I WAS IN ROB'S TOWN TOMORROW, I'LL BE IN SOUTH SAN.

WHETHER YOU'RE IN ANY OF THOSE DISTRICTS OR THE OVER THOUSAND PUBLIC SCHOOL DISTRICTS IN THE STATE OF TEXAS.

A LOT OF YOUR ANSWERS ARE ALREADY IN YOUR LEGAL AND LOCAL POLICIES.

ADDITIONAL ANSWERS ARE WITH THE REST OF YOUR BOARD COLLECTIVELY, THE BODY CORPORATE BOARD AS A WHOLE, WITH YOUR SUPERINTENDENT.

MOST OF YOUR ANSWERS CAN COME FROM THERE.

I'M A RESOURCE FOR YOU ALL.

YOU ALL HAVE MY PHONE NUMBER, YOU ALL HAVE MY EMAIL.

YOU ALL KNOW THE FASTEST WAY TO GET A RESPONSE IS VIA TEXT.

IF YOU EVER HAVE QUESTIONS, I REALLY DO RECOMMEND YOU START WITH LOCAL POLICY AND THE POLICY BECAUSE ALMOST ALL OF IT IS REALLY THERE.

WHAT I'M ENCOURAGING US TO DO IS JUST RETURN TO WHAT YOU'VE HAD IN YOUR POLICY MANUAL FOR YEARS.

THAT'S ALL. IT'S NOTHING NEW.

IT'S JUST RETURNING TO WHAT IT'S ALREADY AGREED TO. THAT'S IT.

ONE OF THE THINGS THAT I'LL JUST POINT OUT IN THIS WORK, THE THREE R'S AND C AND T.

THE NEXT MONTH WHEN I GET UP, I'M LOOKING FOR 100% THAT WE'RE ALL GOING TO KNOW WHAT THE THREE R'S STAND FOR.

BUT ON THE THIRD R, REMEMBER WHAT THE THIRD R WAS.

>> RESPECT.

>> SOME FOLKS HAVE ALREADY STARTED READING IT.

BUT I REACHED OUT TO THE BOARD AND I'M GOING TO REACH OUT TO SOME OF THE STAFF TO FIND OUT WHICH VERSION OF THE AUDIOBOOK, WHICH IS MY PERSONAL FAVORITE, OR THE KINDLE BOOK OF THE RESPECTFUL LEADER, ONE OF MY FAVORITE LEADERSHIP BOOKS.

IT'S NOT ONLY GOING TO HELP US WITH THE RESPECT PIECE, IT'S ALSO GOING TO HELP WITH THE COMMUNICATION AND THE TRUST PIECE.

THIS IS ONE OF THE CORE THINGS THAT WE'RE GOING TO BE WORKING ON.

MOVING FORWARD IS BUILDING THAT CULTURE OF RESPECT.

NOW, I JUST WANT TO PAUSE AND SAY, RESPECT DOESN'T MEAN WE DON'T HAVE DIFFERENCES OF OPINION.

DIFFERENCES OF OPINIONS ARE A GOOD THING.

THERE ARE GOOD THING.

PART OF THE REASON WHY WE HAVE COLLECTIVE ELECTED BODIES IN THIS COUNTRY IS BECAUSE WE WANT THE DIFFERENT POINTS.

BUT WE DO IT IN A RESPECTFUL AND RESPECTFUL DOES IT MEAN WE DON'T HAVE PASSIONATE DISCUSSIONS? DOESN'T MEAN WE EVEN DON'T HAVE PASSIONATE DISAGREEMENTS.

THOSE ARE OKAY. BECAUSE THEY'RE PASSIONATE BECAUSE THERE ARE DISAGREEMENTS DOESN'T MEAN THEY STILL CAN'T BE RESPECTFUL BECAUSE THEY CAN.

I KNOW THAT WE CAN BECAUSE HERE'S THE THING.

I KNOW EACH AND EVERY ONE OF YOU ON THIS DYESS AND EACH AND EVERY ONE OF YOU IN FRONT FRONT TWO ROWS AND STAFF MEMBERS THAT I HAVEN'T EVEN MET YET.

I KNOW THAT YOU ALL ARE COMMITTED TO JOB WANT.

WHAT'S BEST FOR THE STUDENTS OF DEL VALLEY UNIVERSITY.

THAT'S WHAT I'M HERE TO KEEP REFLECTING BACK TO YOU AND GIVING YOU THE TOOLS TO HELP US.

WE FELL IN THE DITCH.

WE'RE GOING TO GET OURSELVES OUT OF THE DITCH.

WE MIGHT NEED TO CALL A TOW TRUCK ON THE TOW TRUCK TO HELP YOU GET OUT OF THE DITCH TO GET US BACK ON THE ROAD, GOING DOWN THE ROAD SAFELY, SWIFTLY, EFFICIENTLY, EFFECTIVELY. ANY QUESTIONS?

>> I HAVE A QUESTION. DO WE CURRENTLY AND I APOLOGIZE IF I SHOULD KNOW THIS.

DO WE CURRENTLY SUBMIT A REPORT TO THE TEXAS EDUCATION AGENCY WITH ALL OF THE NUMBERS REQUESTED AND SUBMITTED?

>> WE DO NOT.

>> OKAY. YEAH. YOU'RE WELCOME.

BUT WE NEED TO START THAT RIGHT.

THEN, DAVID, FOR CLARITY, THE FIRST ONE THAT YOU MENTIONED WHICH IS. WHERE I'M I AT?

>> [OVERLAPPING] IN THE FIRST POLICY.

>> YES, A DISTRICT SHALL POSTS AND A PLACE CONVENIENT ANYTHING THAT IT REQUESTS ARE OVER 200 MORE PAGES IN A 90 DAY PERIOD, THAT IS A DIFFERENT PIECE.

THEN THE SECOND PART THAT YOU READ, WHICH IS THE DISTRICT SHALL REPORT ANNUALLY, IS THIS ALL REQUEST BECAUSE IT JUST SAYS THE NUMBER OF REQUESTS SUBMITTED BY A BOARD.

>> YEAH, IT'S IT'S THE NUMBER.

>> THEN HOW MUCH WOULD THE COST BE, HOW MUCH STAFF TIME, WHAT IS THE COST THAT WE.

>> DOUG COULD PROBABLY ANSWER THAT BETTER THAN ME.

I KNOW I PUT YOU ON THE SPOT.

I DIDN'T TELL YOU I WAS GOING TO BE, BUT DOUG COULD PROBABLY ANSWER THAT BETTER THAN ME. YOU WANT TO?

>> SHARE THE PODIUM. THANKS, DAVID.

>> LAUDE DOESN'T REALLY SPECIFY.

WHAT I THINK IS IMAGINED IS SOME REFLECTION OF THE TIME THAT'S TAKEN BY STAFF.

IF YOU'VE GOT A STAFF PERSON OBVIOUSLY SPENDING A WEEK OR TWO DOING THE JOB.

THAT'S A REAL COST. I WOULD INCLUDE THAT.

[01:15:02]

>> OKAY. IT'S NOT A CUMULATIVE BECAUSE I'M SAYING IF THEY'RE SAY 40 QUESTIONS THAT ARE ASKED IN A THREE-MONTH PERIOD.

IT'S NOT LOOKING CUMULATIVELY HOW MUCH STAFF TIME IT TOOK TO ANSWER THOSE 40 QUESTIONS.

ITS IF ONE OF THOSE 40 QUESTIONS TOOK A SIGNIFICANT AMOUNT OF TIME, THAT'S WHEN YOU WOULD FACTOR IN THE COST.

>> I THINK IT'S MEANT TO BE CUMULATIVE.

BECAUSE YOU CAN HAVE REPETITIVE QUESTIONS FOR DOCUMENTS, I THINK THERE HAS TO BE SOME SENSE OF CONTEXTS WITH REGARD TO THE NATURE OF THE WORK THAT'S INVOLVED IN RESPONDING TO THOSE REQUESTS.

CUMULATIVE IS WHAT WE SHOULD BE USING.

>> WE'LL NEED TO WORK WITH THE ADMINISTRATION TO PUT SOMETHING TOGETHER.

I THINK THAT I WOULD LIKE TO SEE THAT IF WE COULD IF IT'S A RUNNING TOTAL IN THE WEEKLY BOARD, I CALL IT THE FPU AND MATT'S LIKE WHAT IS AN FPU? [LAUGHTER]

>> ONE OF THE THINGS ONE OF THE THINGS THAT I'LL PRESENT TO YOU ALL IN JANUARY, I'VE ALREADY TALKED TO A COUPLE OF FOLKS.

I'VE COMMUNICATED WITH A COUPLE OF DISTRICTS THAT HAVE SOME REALLY GOOD SYSTEMS FOR THAT ALREADY, SO YOU'RE NOT GOING TO HAVE TO CREATE A SYSTEM FROM GROUND ZERO.

WE'RE GOING TO BE ABLE TO TAKE WORK AND THEY'RE MORE THAN HAPPY TO SAY, HERE'S THE EXCEL FILE, HERE'S THIS.

ALL YOU'LL HAVE TO DO IS PLUG IN, SO IT'LL BE EASY.

MY UNDERSTANDING OF THE REASON THAT THOSE ARE IN THERE, AGAIN, NOT AN ATTORNEY GIVING YOU GOVERNANCE ADVICE, NOT A LEGAL ADVICE, BUT YOU'VE GOT THAT COUNSELOR.

IS THAT IT'S REALLY ABOUT TRANSPARENCY.

IT'S JUST ABOUT TRANSPARENCY IS WHAT IT'S ABOUT TO MAKE SURE THAT YOUR PUBLIC KNOWS THAT THE BOARD, IN ADDITION TO YOUR STAFF, IS SPENDING YOUR COMMUNITY'S TAX DOLLARS WISELY AND WELL.

>> OKAY. NO, THAT WOULD BE HELPFUL IF YOU COULD SHARE THOSE.

>> ANY QUESTIONS?

>> ANY OTHER QUESTIONS?

>> WHEN THE REPORT IS SENT TO TEA, THEN THAT WOULD BE PRESENTED TO THE BOARD.

BUT YOU WANT IT PRESENTED A MONTHLY BOARD MEETINGS OR JUST IN THE WEEKLY BOARD UPDATE?

>> NO. I WAS THINKING IF THEY HAVE A CUMULATIVE, IF THEY'RE KEEPING TRACK OF IT SOMEWHERE THAT CAN EASILY BE PULLED AND IT CAN PUT IN OUR WEEKLY BOARD QUESTIONS.

>> THEN [INAUDIBLE] COMMUNITIES POSTED ONLINE?

>> I HAD BEEN UNDER THE UNDERSTANDING ALSO FROM READING DOCUMENTS THAT YOU'VE GIVEN US THAT WE HAVE TO PUT IT ON THE WEBSITE.

>> YEAH. IT DOESN'T SPECIFY WHERE YOU HAVE TO PUT IT JUST SAYS CONVENIENT.

IT'S AN OBVIOUS TO ME THE WEBSITE IS THE MOST CONVENIENT FOR THE GREATEST NUMBER OF PEOPLE.

IT'S NOT A BAD IDEA OR SOMETHING LIKE THAT.

IF YOU WANT TO HAVE A HARD DOCUMENT SOMEWHERE AT THE ADMINISTRATION BUILDING FOR THAT RARE INSTANCE WHERE SOMEBODY IS GOING TO SEE IT THAT WAY BUT ONLINE, PREFERABLY, I WOULD SAY THAT WOULD BE SOMETHING THAT ISN'T THE BOARD SECTION OF YOUR WEBSITE.

THAT'S WHERE THAT WOULD MOST LOGICALLY BE. ANYTHING ELSE?

>> NOT TO OPEN LIKE A BIGGER CAN OF WORMS, BUT I THINK IT JUST MAKES ME WONDER ABOUT OTHER COMPLIANCE ISSUES THAT WE HAVE AND I DON'T KNOW IF WE HAVE A COMPLIANCE PAGE WHERE WE CAN PUBLISH EVERYTHING JUST ORGANIZED BY POLICY REQUIREMENTS, SO THAT WAY IF SOMEBODY GOES ON THERE AND LOOKS AT BB LOCAL AND SAYS YOU HAVE TO HAVE THIS NUMBER ON LINE.

THEN THERE'S A COMPLIANCE PAGE THAT SAYS, HERE'S THE REQUIREMENT FOR BB LOCAL.

BUT LIKE THAT AND AGAIN, I DON'T KNOW HOW MANY EXACT THINGS THAT WE NEED TO REPORT ON, BUT IT ALSO MAKES ME WONDER IF THIS IS A LOT OF EXTRA WORK FOR STAFF HERE AND WHETHER OR NOT WE SHOULD CONSIDER LIKE A ADDITIONAL RESOURCES TO MAKE SURE THAT THOSE COMPLIANCE REQUESTS REQUIREMENTS ARE MET.

>> YEAH. I KNOW THERE'S THERE'S A SPOT ON A WEBSITE THAT'S REQUIRED POSTINGS.

IT LISTS SOME OF THE REQUIRED STUFF AND I KNOW THE STAFF WENT THROUGH AND LOOKED TO SEE WHAT WAS REQUIRED TO BE POSTED ON THE WEBSITE TO MAKE SURE THAT WE HAD THOSE UPLOADED.

DO YOU KNOW IF THERE ARE THERE OTHER DISTRICTS THAT HAVE SOMETHING SIMILAR TO WHAT TRUSTEE WORTHINGTON IS TALKING ABOUT?

>> I'M NOT FAMILIAR WITH THAT.

USUALLY WHAT I SEE DISTRICTS DO IS THEY PUT IT IN THE AREA OF THEIR WEBSITES SPECIFICALLY, THEY DO IT TOPICALLY, NOT JUST A CATCH-ALL PAGE, THAT WOULD BE SOMETHING THAT YOU MIGHT WANT TO EXPLORE.

I THINK IT WOULD BE BOTH AND NOT EITHER OR, AND DOUG YOU'RE GOING TO KNOW THIS BETTER THAN ME, BUT I BELIEVE IN SOME OF THOSE THINGS WHERE IT'S COMPLIANCE, I THINK THEY ACTUALLY DIRECT HOW THEY NEED TO BE POSTED AND WHERE THEY NEED TO BE POSTED.

IF YOU DID A CAT I'M JUST CALLING THOSE ARE NOT YOUR WORDS.

A CATCH-ALL COMPLIANCE PAGE,

[01:20:02]

I THINK IT MIGHT BE A BOTH AND AT LEAST FOR SOME OF THE THINGS THAT ARE REQUIRED.

>> IT COULD BE LIKE SOME OF THE LINKS THAT WE HAVE, THEY FEED INTO MULTIPLE PAGES.

YOU COULD HAVE IT ON MULTIPLE PAGES AND IT WILL GO TO THE DOCUMENT.

ANY QUESTION?

>> I HAVE A QUESTION. DOES THIS ALSO INCLUDE WHEN WE HAVE MEETINGS WITH STAFF, COULD GO OVER QUESTIONS AND CLARIFICATION ON ITEMS OR IF WE NEED THEM FOR AN EVENT THAT'S COMING UP AND WE NEED HELP [OVERLAPPING]

>> YOU'RE GOING TO GO TO YOUR COUNSELOR ON THAT BECAUSE IT REALLY TALKS ABOUT REPORTS.

IT DOESN'T SPECIFY IF IT'S WRITTEN OR NOT.

>> I DIDN'T HEAR THE QUESTION. I'M SORRY.

>> DOES IT INCLUDE WHEN WE HAVE EXTRA MEETINGS WITH STAFF TO GO OVER CLARIFYING QUESTIONS OR DOCUMENTS THAT WERE PRESENTED AT SOME POINT OR IF WE NEED THEM FOR SOME TYPE OF MEETING OUTSIDE OF THEIR NORMAL WORK HOURS.

>> ARE YOU TALKING ABOUT THE REQUESTS FOR REPORTS? IS THAT WHAT YOU MEAN? WHAT IS THE QUESTION?

>> IDENTIFYING THE TRACKING?

>> NO. I THINK IT SHOULD BE VIEWED AS REQUEST FOR DOCUMENTS.

IF YOU'RE MAKING A REQUEST FOR DOCUMENTS LIKE A PUBLIC INFORMATION REQUESTS, I THINK WHAT THAT'S DESIGNED TO.

>> IF I ASK A QUESTION ABOUT JOE ELEMENTARY SCHOOL PRINCIPAL OR WHATEVER.

>> IT IS NOT INTENDED TO REACH THAT ISSUE.

BUT I WOULD SAY TO THE EXTENT AGAIN, LET'S SAY WE HAVE AN ISSUE WITH SOMEONE CONSTANTLY ASKING FOR MEETINGS.

I THINK THAT WOULD BE A BOARD DISCUSSION ABOUT ARE WE HANDLING INFORMATION EXCHANGE IN AN OPTIMAL WAY? BUT THAT'S NOT WHAT THIS LAW IS AIMED AT.

IT'S MORE AIMED AT THE PIA TYPE REQUESTS.

>> GREAT. THANK YOU. DOCUMENTS REQUEST AND REQUESTING OF REPORTS.

>> YES REQUESTING OF INFORMATION OF DOCUMENTS SO THAT THERE'S SOMEBODY THAT'S HAVING TO MAKE COPIES TO PRODUCE A RESPONSE TO THE REQUESTER.

>> THE ONLY THING I WAS GOING TO SAY, THIS SEEMS TO SPECIFY IF THE REQUESTS ARE FOR 200 OR MORE PAGES.

>> THAT'S WHY I ASKED ABOUT THE CLARIFICATION BETWEEN THAT AND THE SECOND PART BECAUSE THE POSTING ON THE WEBSITE SAYS THAT THE POSTED THE ONE BELOW THAT SAYS THAT YOU SHALL SUBMIT A REPORT TO THE TEA, SAY SOMETHING DIFFERENT.

>> THE WAY THE LANGUAGE READS, WHICH THIS IS WHY IT'S, I THINK WE NEED TO READ IT IN THE SPIRIT OF WHAT I THINK IT'S AIMED AT, WHICH IS HAVING PERHAPS TOO MANY DOCUMENT REQUESTS.

WHAT IT SAYS IS A DISTRICT SHALL POST AND A PLACE CONVENIENCE TO THE PUBLIC THE COST OF RESPONDING TO ONE OR MORE REQUESTS SUBMITTED BY A BOARD MEMBER IF THE REQUESTS ARE FOR 200 OR MORE PAGES OF MATERIAL IN A 90 DAY PERIOD.

IF SOMEBODY ASKS FOR 200 PAGES, LET'S SAY IT WAS JUST MEANT TO DEAL WITH ONE REQUEST.

THE 90 DAY PERIODS SEEMS TO BE, RATHER BROAD FOR THE ONE REQUEST.

I THINK IT'S MEANT TO LOOK AT A CUMULATIVE PICTURE.

BUT AS I MENTIONED, IT'S NOT CLEAR THE WAY IT'S WRITTEN HERE.

I THINK WHAT YOU DO IS IN ORDER TO MAKE SURE YOU'RE COMPLIANT IS YOU LOOK AT A CUMULATIVE.

>> NOW I CAN SEE WHAT YOU'RE ASKING ME ABOUT THOUGH.

>> YEAH. CAN YOU SEE MY QUESTION? BECAUSE IT TAKE A DIFFERENT THING.

>> BUT VERY BURDENSOME FOR STAFF.

>> YEAH.

>> IT'S ALSO CONFUSING BECAUSE IF I ASK, FOR EXAMPLE, FOR A COPY OF THE STRATEGIC PLAN, THAT'S TECHNICALLY ASKING FOR A DOCUMENT THAT'S OVER 200 PAGES.

>> AS MR. HARRIS SHARED IT.

>> BUT THAT'S NOT DEVELOPING SOMETHING NEW.

THAT'S AN EXISTING REPORT.

>> IT'S A FAIR QUESTION.

>> I'M JUST SAYING IT DOESN'T SPECIFY THAT.

IT SAYS THE COST OF RESPONDING TO ONE OR MORE REQUEST IF THE REQUEST FOR 200 PAGES IN A 90 DAY PERIOD.

>> I THINK THAT'S A FAIR QUESTION.

IT'S NOT ADDRESSED CLEARLY ENOUGH IN THE LAW.

I THINK THE PRACTICE THAT DISTRICTS HAVE ENGAGED IN IS TREATING AN INDIVIDUAL REQUESTS FOR SOME NEW COLLECTION OF INFORMATION? NOT FOR, "HEY, CAN YOU SEND ME THE REPORT ON THE BUDGET THAT WE HAD PRESENTED THAT IS 250 PAGES." THE INTERPRETATION HAS NOT GONE ALONG THOSE LINES.

IT'S MORE I AS AN INDIVIDUAL TRUSTEE, WOULD LIKE TO SEE DOCUMENTS RESPONSIVE TO MY SPECIFIC REQUESTS THAT ARE, PECULIAR OR PARTICULAR OUTSIDE WHAT THE BOARD NORMALLY PROVIDED.

>> THEN IT SAYS BELOW IT AND I THINK THIS IS WHAT YOU'RE GETTING AT REBECCA, IS THAT THEY ALSO HAVE TO REPORT JUST ANY REQUESTS THAT WE MAKE.

>> REGARDLESS OF PAGES.

>> REQUEST?

>> YEAH.

>> IS THAT RIGHT THOUGH? THE COST OF THOSE REQUESTS,.

>> WHICH WAS WHERE MY QUESTION CAME IN ON STAFF TIME AND CUMULATIVE NUMBERS.

>> THERE IS A REPORT THAT WE HAVE TO SUBMIT THEIR PINS AND THAT'S THE NUMBER OF REPORTS, NOT THE NUMBER OF PAGES AND THOSE REPORTS REQUESTED THAT WE HAVE TO SUBMIT THROUGH PINS.

[01:25:05]

>> THE NUMBER OF REPORTS ISSUED BOARD MEMBERS OR?

>> YES, THE NUMBER OF REPORTS REQUESTED BY BOARD MEMBERS IS SUBMITTED THROUGH PINS, BUT IT'S NOT THE NUMBER OF PAGES.

>> WELL, THIS PART AT LEAST DIDN'T SPECIFY THE PATIENTS, BUT IT DOES SPECIFY THE NUMBER OF REQUESTS SUBMITTED BY A BOARD MEMBER AND THEN THE COST OF RESPONDING TO THOSE REQUESTS.

>> IN THE EVENT THAT IT'S NOT CLEAR [LAUGHTER] IS THAT SOMETHING THAT THE BOARD COULD COME TO AN AGREEMENT ON AND HOW WE WANT TO HANDLE IT AS LONG AS IT'S WITHIN THE LAW AND NOT OVERSTEPPING THE VERY VAGUENESS.

>> THE LAW SAYS, YOU GOING TO DO AT LEAST THIS.

>> OKAY.

>> BUT IF THE DISTRICT WANTS TO DO MORE THAN THAT.

YOU CAN CERTAINLY DO THAT.

>> OKAY

>> YOU JUST CAN'T GO BELOW THE MINIMUM STATE REQUIREMENTS.

>> MAYBE THAT'S SOMETHING WE ADD TO OUR FUTURE SELVES TO HAVE A CONVERSATION ABOUT HOW WE WANT TO HANDLE IT AND CONSIDERING [OVERLAPPING]

>> ONE MORE THING I WAS SUGGEST IF THAT'S THE DISCUSSION THAT YOU ALL HAVE IS I KNOW JONATHAN KNOWS YOUR POLICY CONSULTANT VERY WELL JUST TO HAVE HIM GIVE ME A CALL AND SAY, "CAN YOU SEND US ALL THE DIFFERENT LOCAL POLICIES FOR BBE THAT DISTRICTS HAVE?" JUST LIKE," OH, YEAH." THESE 17 VARIATIONS THAT ARE OUT THERE, I DON'T KNOW THAT MANY NUMBER.

THIS ONE LOOKS LIKE WHAT WE WANT.

YOU'RE NOT DEVELOPING IT FROM ZERO.

>> SOMETHING ELSE.

>> COULD THAT BE HELPFUL.

>> DID YOU HAVE ANOTHER QUESTION?

>> I DID. THE REPORTS THAT WE ASKED IF IT'S A REPORT, IS THAT OPEN TO THE PUBLIC OR IS IT JUST THE AMOUNT OF REPORTS?

>> I DON'T KNOW THE QUESTION.

>> STAN, IF YOU SPEAK UP A LITTLE BIT.

>> I THINK SHE'S ASKING IS THE TITLE AND THE TOPIC AND THE CONTENT OF THE REPORT AVAILABLE TO THE PUBLIC OR IS IT JUST THAT THE REPORT WAS REQUESTED? TRUSTEE BOARD REQUESTED FOR REPORTS.

>> THE LAW DOESN'T GET INTO THAT LEVEL OF SPECIFICITY.

YOU COULD THEORETICALLY BE MORE SPECIFIC THAN WHAT THE LAW SEEMS TO SAY.

THE LAW IS SIMPLY SAYING, GIVE US QUANTITIES, COSTS, AND THE NAME OF THE TRUSTEE.

>> THINK IT WOULD ALSO DEPEND ON THE CONTENT AND CONTEXT OF THE REPORT TO SEE IF IT WAS PUBLIC OR NOT.

>> YEAH, THAT'S WHY I WANTED TO CLARIFY BECAUSE IF WE HAD TO PUBLISH THE HOW MUCH OF IT IS.

>> I SEE WHAT YOU'RE SAYING. YOU'RE SAYING DO WE HAVE TO IF WE START PUBLISHING?

>> YEAH.

>> I GOT YOU.

>> I'M OKAY. BUT I DON'T KNOW IF IT'S LEGAL OR WILL WE HAVE TO WATCH OUT FOR IT.

>> OKAY.

>> AGAIN, I DON T THINK WE NEED TO GO INTO THE SUBSTANCE OF THE REQUEST OR, WHAT INFORMATION WAS PROVIDED.

THAT'S NOT WHAT THE LAW REQUIRES.

IT'S MORE OF A THE EFFORT MEASURE.

HOW MANY PAGES, HOW MUCH COST? WHO WAS THE REQUESTING TRUSTEE? THAT IS THE FOCUS OF THE LAW.

>> GO AHEAD.

>> NO GO AHEAD.

>> NO.

>> I WANTED TO GO BACK TO SUZANNA TO ASK ABOUT, REACHING OUT TO STAFF THE CLARIFYING QUESTIONS, BUT WE'RE NOT EVEN SUPPOSED TO DO THAT ARE WE? ARE WE SUPPOSED TO GO THROUGH THE SUPERINTENDENT AND THROUGH THE BOARD AS A BODY WHOLE NOT INDIVIDUAL BOARD MEMBERS?

>> NOT INDIVIDUAL STAFF.

>> REACHING OUT TO INDIVIDUAL STAFF?

>> YEAH. DID YOU MEAN INDIVIDUAL STAFF OR DID YOU MEAN THE SUPERINTENDENT WHEN YOU SAID STAFF?

>> NO. I HAD A MEETING WITH FINANCE AND MAINTENANCE TO GO OVER SOME THINGS TO GET A BETTER UNDERSTANDING OF THESE ON THE AGENDA.

WITH THAT BE ALSO CONSIDERED A REPORT OR STAFF TIME FOR CLARIFICATION ON THOSE ITEMS?

>> I WASN'T EVEN SUPPOSED TO BE A PART OF THIS PRESENTATION [LAUGHTER] BUT SOME OF THESE ISSUES DO GET INTO BOARD GOVERNANCE, BOARD SUPERINTENDENT RELATION.

JUST GENERALLY SPEAKING, IT IS NOT UNCOMMON FOR A SUPERINTENDENT TO SAY," YES, GO RIGHT AHEAD AND TALK TO THE CFO.

SHE CAN BEST ANSWER THE QUESTIONS YOU'VE GOT." IT'S A MORE PRODUCTIVE USE OF YOUR TIME AND THE CFO CAN MORE EASILY EXPLAIN IT.

THAT STUFF HAPPENS IN DISTRICTS THROUGHOUT THE STATE ALL THE TIME.

BUT THAT SHOULD BE CLEAR BETWEEN THE BOARD AND THE SUPERINTENDENT THAT THAT WILL HAPPEN.

BUT THE OPPOSITE EXTREME WOULD BE INDIVIDUAL BOARD MEMBERS PERHAPS DESCENDING UPON A STAFFER AND SAYING, "I WANT YOUR TIME AND NOW WITH REGARD TO THIS." THAT THEY'RE NOT BEING AN UNDERSTANDING WITH THE SUPERINTENDENT THAT THERE'S SUCH A MEETING THAT'S GOING TO TAKE PLACE.

THE SUPERINTENDENT, I THINK, SHOULD MAKE CLEAR TO THE BOARD THIS STUFF I'M FINE WITH.

YOU DON'T HAVE TO CHECK WITH ME OR CHECK WITH ME JUST TO LET ME KNOW WHATEVER THE PROTOCOL IS THAT SHOULD BE RATHER TRANSPARENT.

IN ANSWER TO THE SPECIFIC SCENARIO, MEETING WITH A COUPLE OF STAFF PEOPLE TO SAY," HEY, ANSWER THESE QUESTIONS I HAVE ABOUT THE REPORTS YOU'VE MADE OR THE WORK WE'RE DOING HERE.

THOSE VERBAL QUESTIONS, THOSE INTERCHANGE EXCHANGES ARE NOT COVERED HERE.

[01:30:06]

IT'S NOT WHAT'S COVERED BY THIS LAW.

THIS LAW I THINK IS RATHER SPECIFIC ABOUT WE'RE GETTING VOLUMINOUS REQUESTS FOR DOCUMENT PRODUCTION AND SO WE'RE DOING IT.

BUT UNDER THE LAW WHERE WE CAN MONITOR IT AND POST IT TO THE PUBLIC.

>> I WILL ADD IT'S IN A DIFFERENT POLICY WHEN IT COMES TO REQUEST FOR STAFF, NOT FOR A WRITTEN REPORT, YOUR LOCAL POLICY SAYS ALL OF THOSE REQUESTS GO THROUGH THE SUPERINTENDENT'S OFFICE.

>> BUT I WOULD JUST SUPERINTENDENT'S [OVERLAPPING]

>> IT WAS MORE OF DOCUMENTING ON WHICH BOARD MEMBERS ARE SEEING WHO OR WHAT.

THAT WAS MY CONCERN AND DOCUMENTED AND REPORTED OUT.

>> THAT'S WHAT THE LOCKUPS.

>> PERFECT. THANK YOU.

>> ANY OTHER QUESTIONS?

>> DOWN HERE?

>> OKAY. THANK YOU.

WE'LL GO BACK UP ON THE AGENDA NOW AND GO TO THE BOARD OFFICER ELECTIONS,

[V. Election of Board Officers]

IT'S 551.074 TO DISCUSS A BOARD MEMBER OFFICER ELECTIONS.

THE CURRENT TIME IS 07:47, MAKE A NOTE OF THAT.

THE BOARD ENDED ITS CLOSED SESSION AT 08:11 PM.

WE ARE NOW BACK IN OPEN SESSION.

DO I HAVE A MOTION?

>> I DO. HOPEFULLY I HAVE THIS CORRECT.

I MOVE THAT THE BOARD POSTPONE OFFICER ELECTIONS TONIGHT AND HOLD THOSE ELECTIONS IN JANUARY 2024.

>> THANK YOU. ANN MAKES A MOTION.

>> I GOT [LAUGHTER].

>> OBVIOUS THE SECOND. ANY DISCUSSION? ALL THOSE IN FAVOR? MARGARET, WE HAVEN'T HAD A CHANCE TO MEET YET, BUT DID YOU GET IT? [LAUGHTER] PERFECT.

THAT CONCLUDES BACKUP THERE.

NOW WE'RE BACK ON THE REGULAR SIDE OF THE NEXT ITEM ON OUR AGENDA IS OUR CONSENT AGENDA.

[VIII. Consent Agenda]

IS THERE A DESIRE TO HAVE ANY ITEMS PULLED?

>> I WOULD LIKE TO PULL ITEM D.

>> ITEM D. ANY OTHERS? TO GO TRUSTEE WOODY AND THEN TRUSTEE WAGNER AND THEN TRUSTEE WORTHINGTON.

>> E, F AND G.

>> E AND G?

>> E, F AND G.

>> E, F AND G.

>> [INAUDIBLE].

>> JUST BE WORTHY. THEN I HAVE A MOTION TO PULL, D, E, F, AND G. DO I HAVE A MOTION TO APPROVE ITEMS A THROUGH C AS PRESENTED?

>> I'M HERE.

>> DO I HAVE A SECOND? BETWEEN? ANN MAKES THE MOTION.

RICHARD IS THE SECOND. ANY DISCUSSION? ALL THOSE IN FAVOR? WE'LL TAKE THESE ITEMS AS THEY ARE ON THE AGENDA.

THE FIRST ITEM IS THE 2024,

[VIII.D. 2024-2025 Innovative Course Offerings]

[INAUDIBLE] EMILY. DID YOU HAVE A QUESTION?

>> YEAH, IT'S MORE OF A CLARIFICATION AND JUST A LITTLE BIT MORE INFORMATION ABOUT IT.

LOOKING AT IT, WE HAVE ALL THESE, THESE COURSES THAT TILLY APPROVED.

I JUST WANTED TO KNOW A LITTLE BIT ABOUT THE PROCESS OF ALL THEY WERE DETERMINED AND THEN WHERE THEY SELECTED A SECOND WAY AND THEN SUDDENLY T, E, A AND T, E, A APPROVED THEM. HOW DOES THAT WORK?

>> P, E, A HAS A LIST OF THESE COURSES.

THEN THROUGHOUT WE CALL FOR NEW COURSES IN SEPTEMBER AND THOSE THINGS.

THEN WE IDENTIFY COURSES THAT WE NEED THAT EITHER NEED TO ADD TO OUR SEQUENCE.

BUT WHAT YOU'RE SEEING IN FRONT OF YOU IS REALLY A COMPREHENSIVE LIST OF COURSES AND THEY ARE IN THE COURSE GUIDE YEAR OVER YEAR AND IT'S JUST TOO TO BRING FORWARD TO SAY THESE ARE THE COURSES THAT WE'RE OFFERING YEAR OVER YEAR THAT ARE CONSIDERED T, E, A INNOVATIVE COURSES.

>> WERE THERE ANY THAT WERE REMOVED FROM THE PREVIOUS YEAR?

>> NO.

>> THEY WERE ONLY ADDED AND THIS IS A COMPREHENSIVE.

>> THIS IS A COMPREHENSIVE LIST.

>> BUT MY OTHER QUESTION IS, THIS ISN'T JUST FOR THE HIGH SCHOOL, THIS IS FOR ALL LEVELS.

>> THE INNOVATIVE COURSES THAT ARE ON THAT T, E, A LISTS ARE HIGH SCHOOL CREDIT COURSES ONLY.

>> OKAY. THEN THAT LEADS ME TO THE UT SUMMER PREP.

IS THAT JUST FOR HIGH-SCHOOL STUDENTS? I THOUGHT THAT MIDDLE SCHOOL STUDENTS.

>> THEY DO HAVE THE OPTION OR THEY ARE PART OF THE SELECTION PROCESS.

REMEMBER THAT MIDDLE-SCHOOL COURSE, THERE ARE COURSES IN MIDDLE-SCHOOL THAT ARE FOR HIGH-SCHOOL CREDIT.

[01:35:03]

THAT'S WHAT'S DENOTED THERE BUT WHEN THEY DO GO THROUGH THAT UT PREP PROCESS AND WE HAVE THE OPTION OF AWARDING THEM CREDIT ON THEIR TRANSCRIPT AND THESE ARE THE COURSES THAT WE'RE GOING TO AWARD THEM CREDIT FOR THROUGH THAT PROCESS.

>> WHEN THEY GO TO HIGH SCHOOL, THEY'LL ALREADY HAVE.

>> YES.

>> EVEN THOUGH [INAUDIBLE].

>> YES, MA'AM.

>> THAT'S IT. THANK YOU.

>> WERE THERE ANY QUESTIONS ON THIS SIDE?

>> I DO.

>> YEAH. GO AHEAD JUST DO IT.

>> WHAT IS PARENTING EDUCATION WANTING TO AND WHY DO THEY CONSIDER INNOVATIVE. DO WE KNOW?

>> CAN I ASK MR. SEBASTIAN TOO CAN ALSO SAY THAT.

>> THERE THEY ARE ON THIS LIST IF THEY'RE CONSIDERED INNOVATIVE BY T, E, A. T, E, A PUTS OUT THE LIST OF INNOVATIVE COURSES.

THAT'S WHY THEY'RE CONSIDERED INNOVATIVE BECAUSE T, E, A HAS THEM ON THAT LIST.

BUT I'LL LET HIM TALK ABOUT THE COURSE.

>> GOOD EVENING BOARD. MADAM PRESIDENT, SUPERINTENDENT DELHI.

THE INNOVATIVE COURSES ARE DETERMINED BY THE STATE OF TEXAS.

TYPICALLY, THEY'RE ONLY INNOVATIVE LIST BECAUSE THEY ARE EITHER NOT FULLY NOT USED WITH A LOT OF DISTRICTS.

OR MAYBE THERE'S NO WRITTEN CURRICULUM AND MAYBE SOMETHING THAT'S A BIT IS THAT COMPANIES HAVE NOT PRODUCED CURRICULUM FOR POTENTIALLY, SO THERE'S A BUNCH OF REASONS WHY THEY COULD BE INNOVATIVE.

MANY OF THOSE ITEMS WHEN THEY DO COME UP WITH INNOVATIVE LIST THAT GOING THROUGH THE STANDARD TEAMS LIST FOR THE WHOLE STATE OF TEXAS.

THE CLASSES YOU'RE SPECIFICALLY ASKING ABOUT, OUR TEAM PARENTING CLASSES.

OUR STUDENTS WHO HAVE CHILDREN OR ARE PREGNANT.

THOSE ARE CLASSES FOR THEM AND THEY ARE CONSIDERED INNOVATIVE CLASSES.

>> ARE THOSE COURSES OFFERED AT THE OC?

>> THEY'RE OFFERED AT BOTH THE OC AND THE HIGH-SCHOOL.

>> THANK YOU. ANY OTHER QUESTIONS ON THIS ONE? DO I HAVE A MOTION TO APPROVE THE RECOMMENDATION OF THE 2024, 2025 INNOVATIVE COURSE OFFERINGS.

>> [INAUDIBLE]

>> PERFECT. DO I HAVE A SECOND? ANY DISCUSSION? ALL THOSE IN FAVOR? PERFECT. I HAD NOT TO RUSH MARGARET.

[LAUGHTER].

[VIII.E. Contract Services with Integral Care for McKinney Vento Truancy Prevention Program]

I'LL TURN THIS ONE OVER TO MR. HARRIS.

>> I JUST HAVE A REALLY QUICK QUESTION.

FOR THIS PROGRAM. I THINK IT'S A GREAT PROGRAM.

I WAS JUST WONDERING, WITH THESE GRANTS, DO WE THEN CUT THIS PROGRAM OFF OR DO WE LOOK FOR NEW WAYS TO SUPPORT THESE UPCOMING YEARS?

>> WITH THIS PARTICULAR ONE FOR CAPCOM THAT WE APPLIED FOR, WERE ABLE TO APPLY AGAIN FOR NEXT YEAR AS WELL.

THERE'S DIFFERENT CYCLES WITH THIS ONE.

>> PERFECT. THAT'S ALL I HAD TO.

>> THANK YOU.

>> DO I HAVE A MOTION TO APPROVE THE CONTRACT WITH INTEGRAL CARE?

>> MOTION TO MOVE.

>> MOTION TO MOVE FOR TRUSTEE WOODY, TRUSTEE WORTHINGTON IS THE SECOND.

ANY DISCUSSION? ALL THOSE IN FAVOR? PERFECT. THEN NEXT UP,

[VIII.F. Purchase over $50,000 - District Technology Upgrades]

>> I DON'T KNOW WHY I TRIED TO JUST HAVE BEEN A NEW LAST NAME FOR YOU [LAUGHTER].

SHOULDN'T MAKE IT ALL FANCY.

>> DID YOU HAVE A SPECIFIC QUESTION [INAUDIBLE].

>> YES.

>> PERFECT.

>> I SAW THE BREAKDOWN IN FUNDING WAS BOND IN GENERAL FIRMS. HOW DID WE DETERMINE WHICH WAS WHICH AND WHY WOULDN'T WE JUST PULL BOTH OF THEM INTO BONDS?

>> AS A PART OF BOND, 2022 WAS DESIGNED FOR SAFETY AND SECURITY REASON.

WITH THAT MONEY, WE ARE PURCHASING THE CAMERAS AND ACCESS CONTROL SYSTEMS GENERAL FUNDS HAVE BEEN THE BOARD APPROVED BACK IN SEPTEMBER 2023 OF THE FONTS HAVE BEEN APPROVED FOR BUYING A CYBERSECURITY SOFTWARE, WHICH HAS BEEN USING GENERAL FUNDS TO PURCHASE THE SOFTWARE.

>> GOOD. I DIDN'T REMEMBER THAT, BUT THANK YOU FOR REMINDING ME.

DO WE HAVE LIKE A TIMELINE WHAT WE DO WITH THE PURCHASING OF SCHOOL BUSES ON WHEN WE PURCHASE NEW LAPTOPS AND TABLETS FOR STAFF AND STUDENTS.

DO WE HAVE ONE OF THOSE CYCLES AVAILABLE FOR US?

>> REFRESH CYCLES?

>> YES. I THINK THAT'S WHAT THIS IS.

IN THIS, IT'S THE REFRESHING UPGRADE.

>> YES. [OVERLAPPING]

>> YES, YOU CAN GO AHEAD.

>> WHEN WE DON'T CAN WE GET ONE?

>> YES, WE CAN AFFORD IT.

[01:40:03]

>> NO. IF WE CAN GET A CYCLE LIKE WE DO WITH THE BUSES.

WE KNOW LIKE EVERY TWO YEARS WE REPLACE HOW MANY EVER BUSES AND EVERY THAT'S WHAT YOU'RE ASKING FOR.

THEN YOU CAN SAY EVERY EVERY YEAR WE'RE GOING TO REPLACE 100 LAPTOPS FOR THIS PURPOSE OR WHATEVER IT MIGHT BE.

>> BECAUSE TECHNOLOGY CHANGES EVERY SIX MONTHS.

>> ARE WE UPGRADING BECAUSE THAT'S WHERE THE TECHNOLOGY OR UPGRADING BECAUSE OF WEAR AND TEAR.

I'M TRYING TO UNDERSTAND WHAT'S THE CYCLE LIKE FOR THE DIFFERENCES.

>> PERFECT.

>> DO WE HAVE A CURRENT LIFECYCLE?

>> YES. IT'S FIVE YEARS.

>> FOR THIS TECHNOLOGY, WHERE IS IT IN THAT? ARE WE REPLACING 100% RIGHT NOW? WHAT'S THE PERCENTAGE THAT WE'RE ACTUALLY REPLACING FOR THIS?

>> BASICALLY, WE ARE REPLACING THIS FOR ALL THE THREE MIDDLE SCHOOLS IN ALIGNING WITH THE HIGH SCHOOL ROBOTICS PROGRAM.

GOOD AT GETTING STUDENTS PREPARE AT MIDDLE SCHOOL.

WHEN THEY GO TO HIGH SCHOOL, JUST SMOOTH TRANSITION FOR THEM.

>> IT'S ONLY 20 ITEMS. FOR EACH MIDDLE SCHOOL?

>> CORRECT.

>> GANDHI, FOR EACH CAMPUS TO CAMPUS.

>> I FEEL IT IS AN UPGRADE, BUT IT'S ALSO A NEW INITIATIVE AS WELL.

>> I GET YOUR QUESTION. I DON'T THINK IT WOULD FIT ON THE LIFECYCLE BECAUSE THIS IS CRAIG GETTING THEM NEW LAPTOPS SO THAT THEY CAN BE SO THAT YOU'RE USING THE SAME EQUIPMENT.

>> GOING TO HIGH SCHOOL. IT'S NEW REQUEST NOT PART OF THE LIFESTYLE.

>> PART OF THE LIFECYCLE. [OVERLAPPING].

>> THIS IS NOT A LIFECYCLE ISSUES.

THIS ISN'T SOMETHING THAT YOU GUYS WENT THROUGH AND SAID, HEY, THESE ARE FIVE-YEARS OLD, WE'RE REPLACING.

>> NO, MA'AM.

>> THIS IS A NEW THING FOR ME.

>> YES.

>> DOES THAT HELP?

>> YEAH. THESE THINGS ARE NORMALLY GIVEN TO US DURING OUR BOARD WORKSHOP.

BUT BECAUSE WE'RE THINKING OF IT NOW, WE'RE GOING TO GO AHEAD AND UPGRADE NOW.

>> [OVERLAPPING] WHAT IS SPECIFICALLY IS AS WE ROLLED OUT OUR NEW MIDDLE SCHOOL, WE ALSO NOTICED THAT WITHIN OUR TECHNOLOGY PROGRAM FOR ROBOTICS, WE WANT TO MAKE SURE THAT WE HAVE A THREE-PRONG APPROACH AT EACH MIDDLE-SCHOOL, SO THOSE PROGRAMS CAN HAVE THE ROBOTIC EQUIPMENT THAT THEY NEED FOR THE SPRING SEMESTER AND THOSE STUDENTS WILL BE PREPARED FOR THE HIGH SCHOOL ROBOTICS PROGRAM.

ONCE WE START THIS PROCESS IN JANUARY 2024, THOSE ROBOTICS REPLACEMENTS BASED ON STUDENT GROWTH WILL BE PLACED ON THE ANNUAL SPREADSHEET THAT WE HAVE INTERNALLY THAT SAYS THIS IS HOW MANY ROBOTICS PROGRAMS WE NEED, AND THIS IS HOW MANY STUDENTS ARE ENROLLED.

IF WE HAVE 60 KIDS NEXT YEAR.

BASED ON ENROLLMENT, WE MAY NEED TO BUY ADDITIONAL ROBOTICS EQUIPMENT FOR THOSE STUDENTS TO BE PREPARED.

>> THANK YOU. THAT'S WHAT I WANTED TO UNDERSTAND AND HEAR. THANK YOU.

AGAIN, THESE WOULD GENERALLY COME AFTER THE SCHOOL YEAR OR DURING OUR BOARD WORKSHOP, BECAUSE WE WOULDN'T KNOW.

YOU'D HAVE LIKE AN IDEA BECAUSE OF THE COURSE SELECTION, BUT WE WOULDN'T OFFICIALLY KNOW UNTIL SCHOOL STARTS SO IT MAY BE ANOTHER DECEMBER ITEM THAT WOULD COME UP.

>> THAT ONE ITEM WE CAN DO PROACTIVELY IS PUT WITHIN THE BUDGET FOR THE TECHNOLOGY DEPARTMENT MOVING FORWARD 24, 25 ACADEMIC YEAR, IS TO GO AHEAD AND ALLOT ADDITIONAL FUNDS FOR ROBOTICS IMPROVEMENTS AS PART OF OUR CTE INITIATIVE AND TO MAKE SURE OUR STUDENTS ARE PREPARED, HAVE A LINE ITEM IN THERE FOR POTENTIAL STUDENT GROWTH AFTER WE PURCHASED THE INITIAL, AND THEN CONTINUE ON A FIVE-YEAR CYCLE TO MAKE SURE THAT WE HAVE THE APPROPRIATE EQUIPMENT.

THAT WAY IT'S NOT A LATE SEPTEMBER, OCTOBER, NOVEMBER BUDGET ITEM WILL BRING THAT FORWARD IN OUR NORMAL ABOVE $50,000 JUNE ITEMS.

>> THAT WORK. ANY OTHER QUESTIONS?

>> JUST TO CLARIFY, SO THIS IS A REFLECTION OF THE GROWTH IN INTEREST IN ROBOTICS AT THE MIDDLE SCHOOL LEVEL OR GROWTH PARTICIPATION.

>> AS A MIDDLE SCHOOL PROGRAM.

WE'RE ADDING NEW PROGRAM AND MAYBE I CAN USE SOFTWARE TO THIS PROGRAM.

THAT'S A PART OF THIS PURCHASE SO THAT WE CAN SUPPORT THEM BEFORE THEY GOT TO HIGH SCHOOL.

>> IT'S A NEW SOFTWARE, SPECIFICALLY, FOR ROBOTICS IN ANY HARDWARE TO BE ABLE TO LEVERAGE?

>> CORRECT.

>> ANY OTHER QUESTIONS? DO I HAVE A MOTION TO APPROVE THE PURCHASE OVER 50,000 TO DISTRICT TECHNOLOGY UPGRADE.

TRUSTEE WOODY, ARE YOU THE SECOND? TRUSTEE NEUBERGER AND TRUSTEE WOODY OR THE MOTION AND A SECOND. ANY DISCUSSION? ALL THOSE IN FAVOR? PERFECT. THEN IT'S BEEN REQUESTED THAT ITEM G,

[VIII.G. Budget Amendment #3 (Part 1 of 2)]

THEN WE'LL COME BACK OUT FOR THAT ONE.

>> CAN I ASK A QUESTION ABOUT THAT?

>> SORRY.

>> CLOSE SESSION.

>> YEAH.

>> IS ITEM G RELATED TO THE.

>> BAY WOOD LAW FIRM?

>> CORRECT.

>> IS ITEM G A SEPARATE ITEM?

[01:45:02]

>> IS NOT RELATED.

IT'S 3.5% ADDITIONAL STATE AID.

>> GOOD. THEY COULD REQUEST WAS TO PUT THAT IN THERE.

WE WILL HOLD THAT ONE UNTIL AFTER CLOSED SESSION.

THAT CONCLUDES OUR CONSENT AGENDA ITEMS. THE NEXT UP, IS OUR ACTION ITEMS,

[IX.A. Consider and Act on Contract with Ray & Wood Law Firm for a Local Tax Roll Audit]

>> THANK YOU. THE RAY AND WOOD LAW FIRM HAS EXTENSIVE EXPERIENCE AND AUDITING THE PROPERTY RECORDS USE, AND STATE SCHOOL FUNDING FORMULAS.

THEY FIND AREAS THAT CAN BE BENEFICIAL TO A DISTRICT AND AN APPEAL IS FILED WITH THE CONTROLLER PUBLIC ACCOUNTS.

IF IT IS DETERMINED THAT NO BENEFIT IS AVAILABLE TO THE DISTRICT, NO APPEAL IS FILED.

THE PURPOSE OF THE AUDIT IS TO LOWER THE VALUE CERTIFIED BY THE CONTROLLER FOR USE IN CALCULATING THE STATE FUNDING FOR THE 2021 TAX YEAR.

FOR THEIR BOUNDARY, THIS MEANS THEY GAINING ADDITIONAL STATE AID AND THE PROPOSED FEE ARRANGEMENT IT WOULD BE A CONTINGENT FEE.

IF THERE IS NO GAIN AND STATE AID THEN THERE IS NO FEE THAT WE PAY.

THE FEE IS 3.75% OF WHATEVER WE GAINED IN STATE AID.

BASED ON THEIR PRELIMINARY CALCULATIONS, THEY ARE ESTIMATING THAT WE WOULD GAIN ABOUT $2 MILLION IN ADDITIONAL STATE AID FOR THAT YEAR.

>> TWO MILLION.

>> TWO MILLION? YES, MA'AM. PART OF YOUR PREVIOUS QUESTION, 70,000 OF PORTION OF THAT AMOUNT FOR LEGAL SERVICES IS TO PAY FOR THIS FOREST AND MEETING THAT B2B, ABOUT $70,000.

>> THAT'S BAKED INTO THE CONSENT AGENDA ITEM?

>> CORRECT.

>> WE'VE, ESSENTIALLY, ALREADY ALLOCATED BUDGET FOR THAT?

>> YES, SIR.

>> WE WOULDN'T PAY THAT BUDGET UNLESS YOU'RE BASING IT OF THE 3.75 IS 70%, IS 3.75, AT TWO MILLION.

>> OF THEIR OTHER ESTIMATORS, YES.

>> BUT THERE WOULDN'T BE AN ITEM OR ANY ALLOTMENT AND LESS THAT TWO MILLION CAME?

>> CORRECT. WE ARE BUDGETING FOR IT AND SEEKING APPROVAL OF THE AGREEMENT SO THAT WE COVER WHENEVER WE DO GET THAT INVOICE, IF WE MOVE FORWARD WITH THEM AND THEY DO RECOUP THE TOMB, OR WE ARE ABLE TO GAIN THE TWO MILLION AT THAT POINT, THEN WE WOULD PAY THE FEE, BUT WE ALREADY HAVE IT IN OUR BUDGET TO PAY FOR THAT.

OF COURSE, IF WE DON'T GAIN THAT AMOUNT AND WE DON'T PAY THAT AMOUNT.

>> DOES THAT ANSWER THE QUESTION?

>> I DO HAVE A QUESTION. I FEEL, WE DID THIS A FEW YEARS BACK, SOMETHING VERY SIMILAR. YOU SAYING WE DID.

>> ACTUALLY, THE DISTRICT HAS DONE BUSINESS WITH THEM FOR THE PAST 60 YEARS.

THIS IS, HOWEVER, I WENT BACK AND LOOK, THIS IS THE LARGEST PROBABLY AMOUNT THAT WILL RECEIVE BACK FOR THIS FOR THAT HERE FOR 2021.

>> MY QUESTION WAS BECAUSE WE'VE DONE BUSINESS WITH THEM IN THE PAST.

WE HAD TO GO OUT FOR A NEW ONE BECAUSE THE TIME LIMIT NEW RFP.

>> NO. IT'S BECAUSE WHEN I LOOK BACK, THEY WERE UNDER 50,000 THE FEE.

THIS ONE BECAUSE IT'S A LOT MORE THAN WE'RE GAINING, THE FEE WILL GO OVER 50,000.

I WANTED FOR TRANSPARENCY PURPOSES, WE WANTED TO BRING IT BEFORE YOU SO THAT YOU WERE AWARE OF THIS.

>> GOOD. BECAUSE I WAS LIKE, MAN, I KNOW WE DID THIS ALREADY.

LIKEWISE, IT COMES BACK.

>> THEY WERE VERY WELL-KNOWN FIRM.

I'VE DONE BUSINESS WITH THEM IN PREVIOUS DISTRICTS, SO THEY DO VERY GOOD WORK.

>> ANY OTHER QUESTIONS REGARDING THIS ITEM? DO WE HAVE A MOTION TO APPROVE THE CONTRACT WITH RAY AND WOOD LAW FIRM AS PRESENTED.

>> TO NEUBERGER MAKES A MOTION.

DO I HAVE A SECOND TRUSTEE BODY ON ANY DISCUSSION? ALL THOSE IN FAVOR? GOOD. DOUBLE-CHECK. PERFECT.

>> THANK YOU. I'M SORRY MA'AM, I DIDN'T MEAN TO CUT YOU OFF WHEN YOU WERE ASKING THAT QUESTION.

I WAS THINKING OF THE OTHER QUESTION THAT I GOT.

NEXT UP IS TO CONSIDER AN ACT ON

[IX.B. Consider and Act on Contract Over $50,000 - District Engagement Survey Board Subcommittee]

IN THIS ONE, I'M GOING TO TURN IT OVER TO THE BOARD SUBCOMMITTEE AND WHOMEVER WANTS TO HAVE THAT DISCUSSION.

>> WE'LL HAVE THE DISCUSSION ON BEHALF OF THE SUBCOMMITTEE.

AT THE JULY BOARD MEETING, WE GOT APPROVAL TO ALLOCATE UP TO 200,000 ON DISTRICT ENGAGEMENT SURVEY.

WHEN WE WENT AHEAD AND DID THE RFQ, IT CLOSED IN OCTOBER AND WE GOT EIGHT VENDORS PRESENTED THEMSELVES.

THE SUBCOMMITTEE REVIEWED ALL OF THESE AND OF THOSE WE ACTUALLY PICKED FOUR AND WE DID INTERVIEWS WITH THOSE FOUR VENDORS, AND WE ARE NOW MOVING FORWARD OR RECOMMENDING THAT

[01:50:04]

THIS IS BECAUSE THE COST WOULD BE OVER 50,000.

WE'D ALREADY TALKED ABOUT APPROVING THAT.

WE WOULD ALLOCATE IN YOUR MOUTH, BUT WE DIDN'T ACTUALLY GET APPROVAL FOR THE CONTRACT AMOUNT.

>> COULD YOU TELL US WHY YOU CHOSE THAT FIRM AND WHAT YOU ALL DISCUSSED WITH THE FOUR FIRMS THAT YOU INTERVIEWED?

>> PEOPLE ARE HAPPY TOO.

WHEN WE REVIEW THEM, WE HAD A RUBRIC THAT WE EACH WENT THROUGH.

IT WAS FOUR OF US ON THE SUBCOMMITTEE AND THEN WE HAVE SOME OTHER MEMBERS AS WELL AS THE ADMIN WHO WAS THERE.

WE ASKED THE SAME QUESTIONS OR SIMILAR QUESTIONS THAT WE ALLOWED EACH OF THEM TO COME IN AND DO A PRESENTATION AND WE HAD TO QUESTION.

IT WAS ABOUT A FIVE-MINUTE PRESENTATION THAT THEY GAVE AND THEN WE CAN HAVE A DISCUSSION SO THAT WE CAN UNDERSTAND THAT OUR NEEDS WOULD BE MET AND THERE NEEDS TO BE MAD AND IT WOULD BE A GOOD, A GOOD GROUP.

AS WE WENT THROUGH THAT, WE REALIZED, I THINK WE WERE ALL IN AGREEMENT THAT TWO OF THEM WE WERE JUST LIKE, NO, NOT REALLY WITH THEM ALL.

IT WAS THE LAST TWO THAT WE DID DISCUSS AND WE JUST FELT LIKE IT WOULD BE A GOOD FIT THAT GETS IN-GROUP IS LOCAL TO AUSTIN.

THEY HAVE MOST OF THEIR PEOPLE ARE HERE IN AUSTIN, AND SO THEY REALLY DO UNDERSTAND OUR REGION, OUR LOCATION, OUR NEEDS.

I'D HAVE DIVERSE NEEDS AND REALLY FEEL LIKE THEY WOULD BE REALLY GOOD.

THEY DO USE QUALTRICS, WHICH IS A WELL-KNOWN SURVEY PROVIDER.

BUT WHAT GIBSON CONSULTING GROUP DOES IS THEY PROVIDE RESEARCH-BASED AND THEY WILL PROVIDE US WITH RECOMMENDATIONS ON WHAT WE CAN DO MOVING FORWARD AND ACTIONABLE ITEMS. IT'S NOT JUST THESE ARE THE RESULTS GIVING OUT THE SURVEY, DOING THE COMMUNICATION.

BUT WHEN WE GET THE RESULTS BACK, THEY'LL ALSO BE ABLE TO HELP US COME UP WITH AN ACTIONABLE PLAN AND THEN HELP US PUT THAT INTO PLACE.

ANY SUBCOMMITTEE MEMBERS WHO WANT TO ADD ANYTHING?

>> NO. I GUESS THE ONLY THING I WOULD ADD JUST TO ANSWER YOUR QUESTION, TRUSTEE BURGER IS THAT THE TWO THAT TRACE-ROUTE RUNS ANNUALLY HADN'T MENTIONED, SEEMED TO JUST HAVE AN AWARENESS OF THE CHALLENGES THAT ARE UNIQUE TO DEL VALLE ISD IN TERMS OF INCLUDING EVERYBODY'S FEEDBACK IN THE DISTRICT.

I THINK THAT WAS VERY PRESENT TO EVERYBODY THAT WAS IN THE MEETING.

BOTH GROUPS THAT WE WERE CONSIDERING AT THE END SEEMED TO JUST HAVE AN AWARENESS OF THAT WITHOUT BEING INTERROGATED ABOUT HIM PROMPTED TO TALK ABOUT IT AT LENGTH AND THE OTHERS, WHEN GIVEN AN OPPORTUNITY TO TALK ABOUT THAT SPECIFICALLY RELATED, REINFORCE ANYTHING [INAUDIBLE].

>> I DID AFTER I SAW THE AGENDA, DID LOOK THEM UP AND I NOTICED THAT DONE SOME SURVEYS AUSTIN AND IT WORKED WITH SEVERAL DISTRICTS, ACTUALLY LIKE 17 STATE.

WHEN THEY DO THE FINAL QUESTIONNAIRE THAT IS GOING OUT, WILL WE GET TO SEE IT BEFORE IT'S SENT OUT SO WE KNOW, WELL THE WHOLE BOARD GET TO SEE THAT AND WE'LL BE HAPPY TO SHARE ALL THAT.

WE HAVEN'T EVEN DISCUSSED ANYTHING MOVING FORWARD, BUT IT'S GOING TO BE THE QUESTIONS ARE GOING TO BE CUSTOMIZED.

WE WILL GO THROUGH THAT.

I THINK WE'RE ALL HAPPY TO TALK WITH THE DRAFTS, COME UP WITH WHAT IT IS WILL BE WORTH PARTNERING WITH THEM TO COME UP WITH A QUESTION.

IT'S NOT EVEN GOING TO BE JUST US DOING OR THEM DOING IT.

IT'S GOING TO BE A PARTNERSHIP.

>> THEN WE CAN ALL DO ALL THE WHOLE BOARD WILL BE INVOLVED IN THERE.

>> WE'RE HAPPY TO SHARE IT WITH WHAT WE'VE DECIDED ON AND HAVE MAYBE A SMALL TIME FRAME. BUT WE JUST WANT TO MAKE SURE.

>> IT WASN'T DIGITAL DISCUSS THE TIME-FRAME OR IS IT NOW GOING FORWARD ONCE [INAUDIBLE]?

>> IT'S GOING FORWARD, ONCE WE OFFICIALLY APPROVE IT, THEN WE'LL HAVE A MEETING TO PLAN OUT THE PROJECTION OF THE TIMELINE.

WITH THAT, WE'LL HAVE A SPECIFIC TIMELINE FOR OUR DISTRICT THAT WILL GO INTO CREATING THE SURVEY, GOING OUT, REACH COMMUNICATION.

WE'LL BE ABLE TO PRESENT ALL OF THAT AS WELL.

>> WHAT'S THE PLAN THAT THEY WOULD COME PRESENT? ARE THEY HERE TONIGHT BY CHANCE?

>> NO.

>> WILL THEY COME AND PRESENT TO THE ENTIRE BOARD? WAS THAT DISGUST?

>> I DON'T THINK WHERE I'M REALLY DIDN'T DISCUSS THAT BECAUSE IT WASN'T PART OF THAT.

BUT IF THAT'S SOMETHING WANT TO DO AT SOME POINT, WE CAN PUT IT IN THE TIMELINE WHEN WE HAVE A DISCUSSION WITH THEM.

>> PERSONALLY, I WOULD LIKE TO MEET THEM TO SEE WHO THEY ARE AND JUST AS SINCE WE'RE DOING THIS, BUT THE WHOLE BOARD KNOWS THE COMPANY AND ETC.

CAN WE SEE THE RUBRICS, LIKE WE GET WHENEVER THE OPERATIONS IN DIFFERENT THINGS, WE'RE SEEING THE RUBRICS THAT [OVERLAPPING].

>> I'LL SHOW YOU AN EXECUTIVE SESSION. I HAVE THEM.

>> COULD YOU ALL SEND THAT TO THE WHOLE BOARD?

>> [INAUDIBLE] WHAT?

>> SHE SAID SHE'D SHOW YOU IN A SECOND.

>> I'M SORRY I CAN'T HEAR YOU.

>> I THINK THE ANSWER WAS YES, SHE SHE CAN SEND IT.

I THINK VINA AND SOLITAIRE HAD PUT TOGETHER THE RUBRICS.

DO YOU HAVE A COPY OF THOSE?

>> WOULD BE GREAT. THANK YOU.

[01:55:02]

>> I'D SAY JUST TO ELABORATE ON THE ANSWER TO THAT QUESTION.

I THINK THE QUESTION SEEMED TO PRESUME THAT THERE'S JUST ONE SURVEY.

I THINK THE DIFFERENT VENDORS TALKED ABOUT DIFFERENT SERVICES THAT THEY PROVIDED THAT SEEM TO BE MEANINGFUL FOR DISTRICTS.

ONE THING THAT STOOD OUT TO EVERYBODY IN THE SUBCOMMITTEE IS THAT DIFFERENT VENDORS WERE BEING UTILIZED BY THE SAME DISTRICTS FOR DIFFERENT THINGS.

I THINK IT WAS VERY MUCH POSTURE OF TRYING TO SEE WHAT EXACTLY THE DISTRICT'S NEEDS WERE.

OBVIOUSLY, THERE'S BIGGER LONG-FORM TYPE SURVEYS THAT A LOT OF THESE FOLKS PROVIDE.

BUT THEN THEY'RE ALSO LIKE A QUICK PULSE, QUICK CHECK TYPE SURVEYS.

THAT THEY HAVE THE INFRASTRUCTURE TO GET THAT FEEDBACK OUT FROM YOUR COMMUNITY AND HELP TO COMMUNICATE TRENDS IN THOSE THINGS.

THEY HELP ESTABLISH BASELINES FOR SPECIFIC THINGS RELATED TO DISTRICT GOALS AND ALL STUFF.

REALLY, IT'S NOT A PREPACKAGED THING.

I THINK THAT'S PART OF THE REASON THAT WE'VE LIKED TALKING WITH THESE TWO VENDORS.

THEY SEEM TO BE OPEN AND ENGAGED WITH WHAT EXACTLY DOES DEL VALLEY NEED AND NOT JUST HERE'S A OFF-THE-SHELF PRODUCT THAT WE'RE GOING TO SHIP TO YOU AND GIVE US A CHAIR THING.

>> IT'S NOT A ONE-SIZE-FITS-ALL. THEY JUST [OVERLAPPING].

>> NOT AT ALL. I THINK THOSE ARE THOSE VENDORS THAT WE WERE CONSIDERING IT AND SPOKE AT LENGTH ABOUT THAT.

I THINK IT'S FAR FROM THE END OF THIS PROJECT.

I THINK EVERYBODY WOULD AGREE THAT THE SUB [INAUDIBLE], HE FELT LIKE THIS IS JUST THE VERY BEGINNING OF CONVERSATIONS WITH THESE FOLKS.

I IMAGINE ALL OF US IN THIS ROOM WILL PROBABLY GET TO KNOW THEM. PROBABLY [OVERLAPPING].

>> REALLY LIKED THEM.

>> BECAUSE THEY SEEM VERY FRIENDLY AND THEY SEEM TO BE VERY HELPFUL FOR US.

>> THEY'VE WORKED IN 17 STATES, I THINK I'VE READ AND A LOT OF DISTRICTS AROUND THE COUNTRY, A LOT IN TEXAS.

>> A LOT OF DIFFERENT DISTRICTS IS.

>> QUESTION 2.

>> I WOULD LIKE TO THANK FELLOW COMMITTEE MEMBER AND THEN STACK THEM IS SET WITH.

>> BEAT ME TO IT [LAUGHTER].

I WANT YOU GUYS OUT.

>> THANK YOU FOR THOSE THAT ATTENDED, WHETHER YOU ARE FORCED TO OR NOT.

WE APPRECIATE IT AND THANKS FOR FELLOW COMMITTEE MEMBERS, BOARD MEMBERS THAT SHOWED UP, PUT IN THE EFFORT TO THANK YOU.

>> IT WAS REALLY HELPFUL TO HAVE STUFF THERE WITH US TO MAKE SURE THAT WE WEREN'T ASKING THINGS THAT WEREN'T CAPABLE WITHIN THE DISTRICT BECAUSE WE WANT IT TO MAKE SURE IT WASN'T A LOT OF EXTRA OVERHEAD FOR OUR STAFF.

THEY WERE ABLE TO CONFIRM A LOT OF THAT STUFF FOR US AND JUST VERIFY SO IT WAS REALLY GOOD.

THANK YOU ALL FOR BEING THERE.

>> I SECOND THAT BECAUSE THERE WAS AT LEAST ONE VENDOR THAT TALKED ABOUT WILL TRAIN YOUR STAFF TO DO THIS AND THEN THEY CAN TAKE IT.

I JUST [LAUGHTER] LOOKING AT THEM LIKE, NO, I DON'T THINK THAT'S WHAT WE'RE INTERESTED IN.

I JUST APPRECIATE THE CANDIDATE FEEDBACK FROM THE STAFF TO PREPARE.

>> ONE QUESTION FOR THE THE CONTRACT THAT WE HAVE VISIT IN ONE OF THE THINGS THAT WE HAD ASKED ORIGINALLY THAT SAID, I THINK THE ANSWER WAS WE'LL SEE WHAT THEY PRESENT.

DID THEY PROVIDE FOCUS GROUPS WITH THAT OR IS IT JUST LIKE THE SURVEY AND THAT PIECE?

>> THEY'RE VERY OPEN TO PROVIDING ALL SORTS OF THINGS.

THAT IS NOT JUST GOING TO BE AN ONLINE SURVEY.

THERE'S A LOT OF DIFFERENT MEDIUMS AND DO AND THEY'RE WILLING TO JUST WORK WITH US AND TALK THROUGH WHAT WOULD WORK BEST FOR US FOR OUR NEEDS.

>> WE DON'T HAVE AN EXACT AMOUNT IS IT SAYS OVER IN LESS THAN.

>> NO, I DON'T THINK WE HAVE THE AMOUNT.

>> IT'S WITH ANY VENDOR, THE MORE YOU WANT, THE MORE IT'S GOING TO CAUSE, OBVIOUSLY.

WE'RE GOING TO KEEP IT WITHIN OUR BUDGET THAT WAS APPROVED.

ANYTHING OVER THAT, WE'LL HAVE TO COME BACK FOR THE BOARD APPROVAL, BUT WE ARE GOING TO TRY REALLY HARD NOT TO DO THAT.

>> WE'RE ASKING FOR $470,000 APPROVAL TONIGHT.

>> NO.

>> IT SAYS THAT.

>> NO. THAT'S.

>> THAT'S INCLUSIVE OF THE LEGAL FEE.

>> NO. THE CONTRACT, THIS ONE IS FOR OVER 50,000 AND LESS THAN TWO.

>> BECAUSE WE ARE PRINTS IT TO 200,000.

>> WE APPROVE ANONYMOUSLY ITERATION.

IN THE PAST, WE HAVE PROVED CONSIDERATION OF EXPLORING AN INITIATIVE THAT COSTS NO MORE THAN $200,000.

BUT MY UNDERSTANDING IS THAT THIS IS EXPLICITLY APPROVING THE TRANSFER OF FILES, IS THAT CORRECT? THE $200,000 IS ALLOCATING INTO THE BUDGET TONIGHT.

>> IT SAYS APPROVAL OF THE CONTRACT.

>> BUT THERE IS NO CONTRACT.

WE HAVE A CONTRACT TO SEEK TONIGHT.

>> NO, SHE SAID THERE IS NO CONTRACT.

>> WHAT DO WE SIGNED WITH HIM?

>> THIS IS MORE FOR TRANSPARENCY FOR YOU GUYS.

I THINK WE WILL HAVE THE CONTRACT. WE HAVEN'T GOT IT YET.

>> THAT'LL COME BACK TO THIS IS JUST SAYING THAT WE'LL ALLOW FOR THIS DOLLAR TO USED.

[02:00:02]

>> NO, I DON'T THINK WE WILL COME BACK BECAUSE WE ALREADY GOT APPROVAL FOR THE $200,000.

GETTING APPROVAL FOR IS THAT WE CHOSE A VENDOR FOR THOSE $200,000.

IF YOU WANT TO SEE THE CONTRACT, I DON'T SEE WHY YOU WOULDN'T BE ABLE TO BECAUSE I SQUARE IT.

BUT THIS IS JUST FOR THE VENDOR TO ALLOCATE THOSE [INAUDIBLE].

>> THAT I THOUGHT ALL CONTRACTS HAD TO COME BEFORE THE BOARD, NOT JUST THE ALLOCATION OF DOLLARS, BUT THE CONTRACTS THAT ARE OVER 50,000.

>> THE LEGAL REQUIREMENT IS ANY EXPENDITURE OVER 50,000 BE APPROVED BY THE BOARD.

SOMETIMES YOU'LL APPROVE SUCH AN EXPENDITURE AND AUTHORIZED STAFF TO NEGOTIATE OR AUTHORIZED SOME OTHER PARTY TO NEGOTIATE A FINAL CONTRACT.

BUT YOU TECHNICALLY DON'T HAVE TO APPROVE THE ACTUAL CONTRACT EACH AND EVERY TIME.

IT JUST DEPENDS ON HOW YOU WANT TO DO IT.

>> THIS APPROVAL TONIGHT WOULD AUTHORIZE STAFF AND WHOMEVER TO ENTER INTO THE CONTRACT AND THE CONTRACT WOULD NOT EVEN NEED TO COME BACK?

>> CORRECT. YOU'RE APPROVING THE SELECTION OF A PARTICULAR VENDOR OVER THAT THRESHOLD NUMBER?

>> CAN I ASK A CLARIFYING QUESTION BECAUSE I'M WONDERING IF THE SOURCE OF CONFUSION, IS THE LANGUAGE FOR ADDING AN AGENDA ITEM OVER $50,000, ALWAYS STRUCTURED AS CONSIDER AN ACT ON A CONTRACT OVER $50,000? BECAUSE THAT'S THE ONLY PLACE ON SEEING THE PHRASE CONTRACT.

>> THE APPROVAL OF BOARD APPROVAL OF THE CONTRACT WITH GIBSON CONSULTING.

>> OH, NOW I SEE.

>> [INAUDIBLE].

>> MY UNDERSTANDING IS YOU'RE SELECTING A VENDOR THAT BASED ON THE COMMITTEE'S WORK AND SELECTION IN THE WORK WILL GO OVER THE 50,000, SO TONIGHT YOU CAN APPROVE THAT AND AUTHORIZED STAFF TO WORK WITH THE COMMITTEE MEMBERS OR WHATEVER TO DEVELOP THE FINAL CONTRACT THAT THE PARTIES SAW AND AUTHORIZE THE SUPERINTENDENT OR THE BOARD PRESIDENT TO SIGN THE FINAL CONTRACT.

>> MY UNDERSTANDING IS THAT THAT CONTRACT WOULD NEED TO INCLUDE ALL THE SERVICES THAT WE'RE GOING TO TALK ABOUT WHICH WE HAVEN'T EVEN DONE YET BECAUSE WE HAVEN'T HAD THOSE KIND OF SCOPING CONVERSATIONS AND I THINK THEY'LL ENGAGE WITH STAFF HERE IN THE DISTRICT AND SOME COMMITTEE AND THEN ALL THAT.

YOU COULD ALSO APPROVE THE SELECTION OVER THE NUMBER AND THEN HAVE THE BOARD'S DIRECTION COME BACK FOR FINAL APPROVAL IF YOU WANT TO DO THAT?

>> YES. I THINK THE CONFUSION WAS THAT IT SAYS CONTRACT INITIATIVE JUST FED THE SELECTION OF THE VENDOR OR TO BE ALLOCATED THOSE 200,000 NOT TO EXCEED WHATEVER THE SELECTION OF THAT VENDOR.

I THINK IT WAS WRITTEN WRONG ON HERE.

NOT INTENTIONALLY, BUT JUST GENERAL LANGUAGE.

>> AGAIN, WHAT'S LEGALLY REQUIRED AS THE BOARD APPROVED THE EXPENDITURE OVER 50,000 AND SELECT THE VENDOR THAT GETS IT AND THEN WITH REGARD TO WHO ACTUALLY FINALIZES THE CONTRACT, YOU CAN ASK THAT IT'D BE BROUGHT BACK FOR THE BOARD TO SEE IN A PROOF.

YOU DON'T HAVE TO. YOU CAN ALSO AUTHORIZE SOME OTHER PARTY SUPERINTENDENT THAT COMMITTEE TOGETHER, WHATEVER TO FINALIZE A CONTRACT TO BE BROUGHT BACK TO THE SIGNATORY TO SIGN OFF ON THAT. THAT IS AN OPTION.

>> CAN I ASK A CLARIFYING QUESTION? DO WE NEED TO MAKE AN AMENDMENT TO CHANGE OUT THE PHRASE CONTRACT, SELECT?

>> SORRY. WHAT DO YOU WANT TO DO WITH THE CONTRACT IS WHAT I WOULD BE ASKING YOU.

DO YOU WANT?

>> I THINK EVERYBODY IS HANG-UP IS THE WORD CONTRACT.

>> WE'RE NOT APPROVING A CONTRACT BECAUSE.

>> THERE IS NO CONTRACT.

>> WHAT I'M HEARING IS I'M ASKING FROM THE LEGAL PERSPECTIVE, AT SOME POINT, THERE'S GOING TO BE A CONTRACT.

DO YOU WANT THE BOARD TO COME BACK AND APPROVE SUCH A CONTRACT, OR DO YOU WANT TO AUTHORIZE SOMEONE TO NEGOTIATE AND FINALIZE IT WITHOUT HAVING TO COME BACK TO THE BOARD? I WOULD LIKE TO SEE THE CONTRACT AS A MEMBER OF I THINK THE WHOLE BOARD SHOULD SAY THE CONTRACT. I'D LIKE TO SEE.

>> THEN TONIGHT WE'LL MAKE A MOTION TO APPROVE GIBSON CONSULTING GROUP AS THE VENDOR, AND THEN DIRECT STAFF, SUBCOMMITTEE AND STAFF SHOULD WORK ON A CONTRACT THAT WILL NOT TO EXCEED 200,000, THAT WE'LL COME BACK TO THE BOARD FOR FINAL APPROVAL.

>> THAT'S THE BOARDS WISH.

>> I DON'T AGREE WITH. I HAVE A QUESTION ACTUALLY.

>> WHAT'S THE PURPOSE OF SEEING THE CONTRACT? I MEAN, OUR STAFF SIGNS CONTRACTS ALL THE TIME AND THEY'RE NOT GOING TO SUDDENLY JUST GO WILLY-NILLY BECAUSE IT'S A SURVEY.

>> IT'S A BOARD PROCEDURE.

ANYTHING OVER $50,000 HAS TO, ISN'T IT?

>> IT DOESN'T. I REALIZED.

>> EXCEED THE EXPENDITURE OVER THAT THRESHOLD.

>> THEORETICALLY TONIGHT, NAMING OF CONTRACT AWARD AND THEN THE FACT THAT IT'S GOING TO BE 200,000 AND DESIGNATING THE SUPERINTENDENT TO ACT ON SALE CONTRACT SHOULD BE SUFFICIENT.

>> IF THAT'S WHAT THE BOARD WISHES, YOU CAN LEGALLY DO THAT.

>> THANK YOU.

>> TO ME, THIS IS A BOARD INITIALLY A STAFFING ISSUE TO ME SINCE IT'S THE BOARD INITIATIVE,

[02:05:01]

THEN TO ME, THE BOARD SINCE IT IS A BOARD INITIATIVE, THE ENTIRE BOARD SHOULD APPROVE THE CONTRACT.

>> CLARIFYING QUESTION, DOES THIS APPROVING THE SELECTION OF GIBSON PRECLUDE US FROM REQUESTING TO SEE THE CONTRACT IN THE FUTURE?

>> NO. AN APPROVED CONTRACT BY WHATEVER MEANS IS PUBLIC DOCUMENT DOES.

>> IS IT NECESSARY TO EXPLICITLY SAY WE NEED THE CONTRACT BEFORE APPROVING THE SELECTION OR AS APPROVING A SELECTION, STILL GIVE US THE RIGHT TO ASK FOR THE CONTRACT?

>> I SUPPOSE THEY'RE GOING TO HAVE A DRAFT CONTRACT THAT THEY'LL PRESENT THAT THEY MAY BE TYPICALLY USE THAT THAT'S GOING TO HAPPEN.

THEY'RE NOT GOING TO DO THIS WORK UNLESS SOMEBODY SIGNS ON THE DOTTED LINE.

YOU WILL BE GETTING A CONTRACT.

YOU DON'T HAVE TO INCLUDE THAT AS PART OF YOUR MOTION.

THAT'S GOING TO HAPPEN.

I THINK THE CRITICAL QUESTION IS, HOW DO YOU WANT THE CONTRACT TO BE FINALIZED?

>> MADAM PRESIDENT, CAN I REQUEST THAT PERHAPS MAYBE WHEN THE SCOPING OF THE ENGAGEMENT IS DONE WITH GIBSON, THAT PERHAPS WE JUST HAVE A BOARD WORKSHOP TO TALK ABOUT ALL THE WORK THAT'S GOING TO BE DONE SO THAT EVERYBODY FEELS LIKE THEY HAVE SUFFICIENT INFORMATION?

>> YOU COULD REQUEST THAT A QUESTION FOR THAT.

WHEN DO YOU THINK THE SCOPING WILL BE DONE? WELL, IT'S DONE IN THE FIRST PART OF JANUARY, IS THE CONCERN OF NOT BRINGING IT BACK BECAUSE OF TIME OR HOLDING IT UP? WHEN DO YOU EXPECT TO HAVE THE CONTRACT APPROVED? BEFORE THE JANUARY MEETING? WELL, THAT WILL AS SOON AS WE GET THE SELECTION, WILL THEN HAVE THE CONVERSATION WITH THEM TO TELL THEM WHAT WE NEED AND THEN THEY'LL THEN DEVISE A CONTRACT WHICH WE, SO I DON'T KNOW YET.

WE HAVE TO HAVE THAT CONVERSATION WITH THEM.

MY CONCERN FROM TRYING TO SCHEDULE A BOARD WORKSHOP TO HAVE A DISCUSSION ON IT THAT'S GOING TO DELAY THE FURTHER [INAUDIBLE].

>> I THINK WE CAN'T EVEN HAVE THAT CONVERSATION WITH THEM BECAUSE NOBODY CAN GO TO THEM AND SAY WE'VE APPROVED YOU AS THE SELECTION.

>> TO APPROVE THEM AS THE SELECTION NOT TO EXCEED 200,000.

THE QUESTION IS SO THAT CONVERSATION AFTER TONIGHT, IF IT GETS APPROVED CAN HAPPEN.

THE QUESTION IS, ONCE YOU COME UP WITH THE CONTRACT, WILL THE CONTRACT COME BACK FOR APPROVAL IN THE JANUARY BOARD MEETING SO THAT IT CAN BE VIEWED UPON EVERYONE, OR IS IT JUST THAT WE'RE DESIGNATING STAFF AND THEN WOULD COME TO ME FOR SIGNATURE AT A DIFFERENT TIME? THAT WAS QUESTION OF THE DAY.

>> WHAT WOULD BE THE PURPOSE OF APPROVING IT IF NOT JUST SEEING IT? CAN YOU SEE IT WITHOUT HAVING TO DELAY IT FOR APPROVAL? YOU NEED TO APPROVE IT.

FOR WHAT REASON WOULD YOU WANT TO APPROVE IT?

>> I DON'T KNOW THAT YOU WANT TO PROVE IT.

I THINK YOU WANT TO SEE WHAT'S BE. WE CAN SEND IT TO YOU.

>> FORESAW WHATEVER VENDOR WE APPROVED OR NOT, IT'S NOT GOING TO DO ANY WORK UNTIL THERE'S A SIGNED CONTRACT, CORRECT? THEY'RE NOT DOING ANY WORK FOR ANYBODY UNTIL THEY HAVE A SIGNED CONTRACT, SO REBECCA'S ASKING POINT TIME, WILL MIKE GIBSON HAVE ASSIGNED CON HAVE A CONTRACT THAT AND THERE SHOULD BE SOME NEGOTIATIONS.

I WOULD ASSUME WE MAY NOT LIKE EVERYTHING THEY'VE PUT IN THE CONTRACT, THERE'S USUALLY NEGOTIATIONS WHENEVER YOU'RE SIGNING CONTRACTS.

>> YEAH.

>> THE QUESTION IS, I WOULD LIKE FOR IT TO COME TO THE ENTIRE BOARD. THAT'S MINE.

>> CLARIFY, THE BOARD ITSELF DOESN'T HAVE TO DO THE NEGOTIATION. IT CAN.

IT CAN ALSO UNDERGO, FOR EXAMPLE, STAFF WILL NEGOTIATE CONTRACTS ON OTHER ISSUES AND BRING THEM.

>> THEN THEY COME BACK TO THE BOARD AS PART OF THE CONTRACT, SO STEVEN DON'T HAVE A QUESTION.

>> I THINK IT'S FOR US TO BE PRUDENT TO BRING THAT CONTRACT BACK TO THE BOARD FOR REVIEW AFTER YADA HAPPENED, WHATEVER DOLLAR AMOUNT IT IS OVER 50,000 OR UNDER 200,000

>> YEAH. I THINK HE JUST HAD A COMMENT. GO AHEAD.

>> NO.

>> NO, GO AHEAD. QUESTION.

>> I WAS GOING TO SAY, I DON'T THINK ANYBODY THAT WAS INVOLVED IN THIS PROCESS IS AGAINST BRINGING A CONTRACT BACK TO ANYBODY.

I JUST WANT TO STATE THAT I THINK THAT'S ALWAYS BEEN A PART OF THE PLAN.

I THINK THE WHOLE INITIATIVE IS ABOUT TRANSPARENCY AND HELPING TO BRING MORE INFORMATION, SO I THINK EVERYBODY IN THE SUBCOMMITTEE, I'M NOT GOING TO SPEAK FOR EVERYBODY, BUT I WOULD GUESS THAT PEOPLE WOULD BE COMMITTED TO THAT.

I THINK THE OTHER THING THAT I WOULD SAY IS JUST FROM A PRAGMATIC STANDPOINT, I DON'T KNOW THAT IT'S REALISTIC TO HAVE A CONTRACT IN PLACE BY THE NEXT BOARD MEETING IF A PART OF THAT PROCESS IS ENGAGING WITH MISSION GIVEN THAT WE HAVE HOLIDAYS COMING UP AND THAT PEOPLE BE OUT FOR AN EXTENDED PERIOD OF TIME AND THEN I THINK MAYBE THERE'LL BE A WEEK OF ACTUAL BUSINESS BEFORE THE NEXT BOARD MEETING, INCLUDING ALL OF THE HOLIDAYS.

I DON'T KNOW IF ANYBODY HAS AN ANSWER ABOUT SPECIFICALLY WHEN BUT I THINK WHAT I HEAR TRUSTEE WOODY SAYING IS THAT THAT INFORMATION CAN BE GATHERED FROM THEM ONCE WE APPROVE THEIR SELECTION AND START MOVING FORWARD.

[02:10:03]

>> I JUST HAVE ONE BECAUSE YOU WILL BE NEGOTIATING THE CONTRACT.

>> I THINK IT WAS SUBCOMMITTEE AND THE STAFF WOULD BE WORKING ON TOGETHER ON THAT AND I'M FINE WITH THAT.

>> WOULD WE BE SEEING THE QUESTIONS, THE SURVEY BEFORE IT'S PUT OUT APPROVED?

>> YEAH. I THINK THAT HAS NOTHING TO DO WITH THE CONTRACT.

>> LET ME JUST CLARIFY. I DON'T THINK THIS MAY NOT EVEN BE A SINGLE SURVEY.

THAT MAKES SENSE.

I THINK THAT THE SUBCOMMITTEE, THE INFORMATION THAT WE GOT FROM THEM IS THAT THEY PROVIDE A VARIETY OF COMMUNITY ENGAGEMENT SERVICES, WHICH INCLUDES A SURVEY, BUT I THINK THE SCOPING OF THAT IS NOT PREDETERMINED SO IT'LL BE A FUNCTION OF ACTUALLY MEETING WITH STAKEHOLDERS IN THE DISTRICT, CAN TRAIN TOGETHER AND SEE WHAT WOULD BE HELPFUL AND MEANINGFUL FOR THE DISTRICT.

I ALSO WOULD CLARIFY THAT I THINK APPROVING THEIR SELECTION TONIGHT DOESN'T EVEN ACTUALLY FORCE US TO ENGAGE WITH THEM AT ALL.

I THINK IF WE MOVE FORWARD WITH THEM AND FOR WHATEVER REASON THEY ARE UNRESPONSIVE OR WHATEVER THAT WE HAVE THE LEEWAY, CORRECT ME IF I'M WRONG, DOUG, TO JUST SAY WE'RE GOING TO GO WITH ANOTHER VENDOR TO USE THIS BUDGET ON. IS THAT CORRECT?

>> YEAH. GENERALLY, YOU DON'T WANT TO TAKE TOO LONG TO GET TO THAT POINT.

>> I UNDERSTAND.

I THINK I'M TRYING TO SPEAK TO THE CONCERN THAT PEOPLE HAVE IS THAT WE WANT TO MAKE SURE THAT DOING WORK THAT IS MEANINGFUL, IS THAT FAIR? I THINK THAT THIS STILL GIVES US THE ABILITY TO ENSURE THAT WHATEVER WORK WE DO WITH GIBSON IS ACTUALLY MEANINGFUL AFTER THE APPROVAL OF THEIR SELECTION.

>> WHEN YOU ALL MET WITH THEM, DID YOU DISCUSS CHRISTMAS, SO MANY TIMES GRAPES COME AS PRESENT TO US WHEN THEY WANT TO WORK WITH THE DISTRICT? WHEN YOU ALL HAD DISCUSSIONS WITH THE LAST TWO, DID THEY TALK ABOUT COMING AND PRESENTING TO THE BOARD SO THE COMMUNITY CAN HEAR WHAT WE'RE DOING AND PLANNING?

>> NO.

>> WE DIDN'T EVEN REALLY TALK ABOUT THAT PART.

WE WERE REALLY JUST THINK I SAID FIVE-MINUTE PRESENTATION, JUST SEE WHAT IT IS THAT THEY COULD OFFER AND IF IT WAS GOING TO BE A GOOD FIT FOR US.

I THINK WE WANT TO MOVE FORWARD WITH THIS WHEN WE HAVE THOSE CONVERSATIONS WITH THEM TO COME UP AND CHOOSE WHAT WE'RE GOING TO DO, WHAT THE PROPOSAL IS, WHAT OUR TIMELINE IS AND AGAIN, AS TRUSTEE WELLINGTON SAID, IT'S NOT GOING TO BE ONE SURVEY, IT'S GOING TO BE SO MANY DIFFERENT THINGS.

WE'RE ALL VERY HAPPY TO SHARE THAT PROJECT PLAN WITH THE BOARD AND GET FEEDBACK BUT AT THE SAME TIME, I DO WANT TO PUT OUT THERE THAT THE BOARD HAS PUT IN.

WE HOPE THE TRUST IN THE SUBCOMMITTEE MEMBERS AND THE ADMIN TO MAKE GOOD DECISIONS AND MAKE THOSE THOUGHTFUL DECISIONS.

WE'RE HAPPY TO SHARE IT WITH YOU, BUT I PERSONALLY DON'T WANT IT TO BECOME THIS REALLY LONG DRAWN OUT THING WHERE EVERYBODY HAS SO MUCH INTO IT BECAUSE THAT'S THE REASON OF A SUBCOMMITTEE IS TO HAVE THAT.

>> I THINK THE OTHER THING, JUST TO PIGGYBACK OFF OF THAT AS THERE WAS AN OPPORTUNITY TO JOIN THE SUBCOMMITTEE FROM THE BEGINNING.

>> THERE WERE ALREADY FOUR MEMBERS AND YOU CAN'T JOIN IT SO BECAUSE YOU HAVE TO HAVE SO NOBODY WAS WILLING TO STEP DOWN.

THINK I CORRECTED ON THAT BUT I THINK THAT ONE OF THE TWO THAT WE WERE CONSIDERING CAME HERE WITH THEIR STAFF FROM OUT-OF-STATE TO DEL VALLEY AND SO I THINK IF YOU'RE ASKING, ARE THEY WILLING TO SHOW UP.

>> BACK TO THE ORIGINAL QUESTION.

WE'RE NOT GOING TO APPROVE IT THE WAY THAT IT'S WRITTEN BECAUSE THERE IS NOT A CONTRACT IN WHICH WE APPROVED SO WE'LL HAVE TO CHANGE THE MOTION A LITTLE BIT.

IS THE MOTION TO APPROVE THEM AS THE VENDOR AND THE DIRECT STAFF AND THE SUBCOMMITTEE TO POTENTIALLY ENTER INTO A CONTRACT NOT TO EXCEED THE 200,000, AND THAT THAT WOULD THEN COME BACK FOR BOARD APPROVAL? IS THAT?

>> NO, I DON'T EVEN THINK THAT'S IT.

I THINK IT'S JUST APPROVED THE VENDOR AND THEN ENGAGE WITH THEM WHAT NEXT STEPS ARE.

I THINK WE'RE JUMPING AHEAD OF EVERYTHING BECAUSE THAT MAKES SENSE.

>> WELL, IT HAS TO BE NOT TO EXCEED 200,000 BECAUSE WHAT IF YOU GET INTO THE CONVERSATION WITH THEM SINCE YOU HAVEN'T HAD THIS CONVERSATION, AND THERE ARE FOCUS GROUPS OF 50,000 OR ENGAGEMENT SURVEY IS 50,000, HAVING THE LEAST AS 50,0000?

>> AS PART OF THE PRESENTATION, THEY GAVE US A PRICE LIST.

WE'RE VERY COMFORTABLE WITH WHAT WAS.

>> IT NEEDS TO BE NOT TO EXCEED.

>> IT NEEDS TO BE NOT TO EXCEED, WHICH IS WHAT IT SAYS.

WE JUST NEED TO TAKE THE MOTION OUT.

WE'LL ENGAGE STAFF AND SO IT WILL DO IT FOR STAFF AND SUBCOMMITTEE.

[OVERLAPPING]

>> DATE AND NEXT STEPS WITH THE PARTICULAR VENDOR.

>> BUT NOW THAT WE'VE TALKED ABOUT WHAT HAPPENS WITH THE CONTRACT, I WANT TO BE CLEAR ABOUT WHAT THE EXPECTATION OF THIS BOARD IS WITH REGARD TO FINALIZING THE CONTRACT.

THE FIRST TWO THINGS THAT YOU SAID IN THE MOTION SEEMED TO BE SAYING THIS COMMITTEE AND THE STAFF WILL WORK TOGETHER TO FINALIZE THE CONTRACT.

[02:15:05]

I DON'T KNOW IF THAT'S WHAT YOU'RE SAYING.

>> THERE'S THE PATIENT THAT THE CONTRACT NEEDS TO COME BACK IF WE GET TO SEE THE PLAN AND ALL OF THIS STUFF IS THEY'RE WORKING.

IS THERE A NEED TO SEE THE LEGAL CONTRACT?

>> WE CAN SHOW YOU THE CONTRACT.

WE JUST DON'T SEE IF THERE'S A NEED FOR APPROVAL OF THE CONTRACT.

I THINK THAT'S THE CONCERN.

NO ONE HAS A PROBLEM WITH SHOWING THE CONTRACT, EVEN GETTING FEEDBACK ON THE BOARD.

IT'S HAVING TO WAIT TO ANOTHER BOARD MEETING OR SCHEDULE ANOTHER BOARD MEETING AND DELAYING THE TIME.

I DON'T KNOW THE ANSWER TO THOSE QUESTIONS YET.

RIGHT NOW, WE'RE JUST TRYING TO GET TO THAT NEXT STEP.

IF THE BOARD WANTS TO SEE THE CONTRACT, NO PROBLEM.

IF YOU WANT TO APPROVE THE CONTRACT AT THAT POINT DEPENDING ON THE TIMELINE, IT MAY DELAY THE TIMELINES.

>> THE QUESTION TO THE BOARD MEMBERS WHO INDICATED THAT THEY WOULD LIKE TO SEE THE CONTRACT.

IS IT ENOUGH TO SEE THE WORK PLAN AND TO SEE THE CONTRACT OR DO YOU FEEL THAT YOU NEED TO APPROVE THE CONTRACT?

>> NO, I THINK IF IT'S A COMBINATION OF THE SUBCOMMITTEE IN THE STAFF WORKING IF WE APPROVE GIBSON TONIGHT, IT WOULD BE NICE TO SEE UPDATES, MAYBE THE WEEKLY BOARD UPDATE TO PROVIDE US AS THE PROGRESS IS GOING UP, AND I DON'T KNOW HOW MUCH PROGRESS WILL BE DONE.

THERE'S TWO WEEKS AND THEN HOLIDAYS, SO IT MAY BE JANUARY BEFORE YOU CAN EVEN GET GOING ON IT, OR WERE THEY READY TO MEET WITH YOU ALL TOMORROW?

>> THAT WOULD BE MY GUESS. I WOULD JUST SAY TO YOU.

I THINK THAT THE SUBCOMMITTEE WANTS TO MOVE AS QUICKLY AS POSSIBLE, OBVIOUSLY ARE USED WITH THE HOLIDAYS.

BUT ONE THING THAT WAS EVIDENT IN EACH OF THESE MEETINGS IS THAT THERE WERE DISTRICTS THAT WERE UTILIZING MULTIPLE VENDORS IN THAT I THINK SEEING OTHER DISTRICTS UTILIZE ALL OF THESE VENDOR'S SERVICES OR SOME COMBINATION OR AT LEAST ONE OF THESE VENDOR'S SERVICES WASN'T AN INDICATION TO ME THAT THIS WORK IS MEANINGFUL.

I THINK THAT WAS ALSO AFFIRMATIVE, JUST SEEING THAT OTHER DISTRICTS ARE ALREADY DOING ITS WORK AND HOW VALUABLE THAT IS FOR THEIR COMMUNITY.

>> THE QUESTION STILL REMAINS, FOR THE BOARD MEMBERS WHO WERE QUESTIONING THE CONTRACT, ARE YOU COMFORTABLE JUST SEEING UPDATES AND THE PROGRESS IN THE PLAN BUT NOT PUTTING THE CONTRACT ON ANY AGENDA FOR A GROUP?

>> YES YOU ARE AND IF THEY GUESS.

I WOULD STILL LIKE TO SEE, SOMEBODY MENTIONED SOMETHING, [OVERLAPPING] SHE'LL GO IN THE PLAN THAT YOU WILL DESTROY THE COST THAT I THINK DARLA SAID THAT.

>> THE PRICING?

>> PRICING, YES.

>> FOR OVER HERE, ARE YOU COMFORTABLE NOT APPROVING THE CONTRACT, BUT SEEING THE CONTRACT AND THE WORK PLAN AND GETTING UPDATE, BUT NOT NEEDING TO HAVE THE CONTRACT COME TO THE BOARD FOR APPROVAL? IT'S GOOD. THEN THE MOTION IS TO APPROVE GIBSON CONSULTING INK AS THE VENDOR FOR OUR DISTRICT ENGAGEMENT SURVEY AND TO DIRECT STAFF AND THE SUBCOMMITTEE TO ENGAGE IN THE NEXT STEPS WITH THE VENDOR FOR A CONTRACT NOT TO EXCEED 200,000.

>> TO FINALIZE THE CONTRACT, THE COMMITTEE AND THE STAFF.

>> TO FINALIZE A CONTRACT NOT TO EXCEED 200,000.

THAT SOUNDS GOOD TO EVERYBODY?

>> CAN WE JUST MODIFY IT SLIGHTLY TO SAY UNRELATED COMMUNITY ENGAGEMENT SERVICES? BECAUSE I THINK WE'RE USING A SINGLE SERVER AND IT MAY NEED MORE. [OVERLAPPING]

>> WHAT DO YOU WANT TO SAY? YOU WANT TO SAY FOR COMMUNITY WHAT?

>> UNRELATED COMMUNITY ENGAGEMENTS.

>> WE'RE NOT DOING THE ONE CONSULTING FIRM, WE'RE DOING MULTIPLE CONSULTING FIRMS.

>> NO.

>> [OVERLAPPING] WE DO DISTRICT ENGAGEMENT BECAUSE IT MADE IT SEEM LIKE WANT SURVEYS.

WE WANTED TO SAY COMMUNITY ENGAGEMENTS.

>> THANKS. I'M GOING TO READ THE MOTION AND THEN I'M GOING TO ASK FOR A MOTION FOR IT IN A SECOND. HERE'S THE MOTION.

DO I HAVE A MOTION TO APPROVE GIBSON CONSULTING INK FOR THEM TO DO ENGAGEMENT WITH THE COMMUNITY FOR RELATED SERVICES AS THE VENDOR FOR THIS AND TO DIRECT STAFF AND THE SUBCOMMITTEE TO ENGAGE IN THE NEXT STEPS AND TO FINALIZE A CONTRACT NOT TO EXCEED 200,000? DO I HAVE A MOTION? TRUSTEE WOODY IS THE MOTION, DO I HAVE A SECOND? TRUSTEE WADIAN IS THE SECOND ANY DISCUSSION?

>> ALL THOSE IN FAVOR. YOU CAN MIGRATE.

>> PERFECT. WELL, THAT WAS FUN.

NEXT STEP IS TO CONSIDER AN ACT ON THE SELECTION OF

[IX.C. Consider and Act on Selection of Representative Member for Board of Directors of the Travis Central Appraisal District]

THIS IS ONE THAT COMES TO US EVERY SO OFTEN.

I DON'T KNOW HOW MANY EVERY COUPLE OF TIMES WE HAVE TO APPROVE THIS ON OR BEFORE DECEMBER 15TH,

[02:20:01]

WE GET OFFERED THESE THESE ARE THE PEOPLE THAT ARE ON THE BALLOT.

WE CAN OFFER OUR VOTE FOR ONE OF THESE PEOPLE ON THE BALLOT.

I KNOW THAT WE RECEIVED AN EMAIL FROM MS. VESSA A ROUND ROCK ISD ASKING FOR SUPPORT FOR THAT.

I DON'T KNOW IF YOU GUYS SAW THAT EMAIL.

I DON'T KNOW IF ANYONE KNOWS THE CITY OF MAINE OR REPRESENTATIVE OR THE CITY OF LIVERPOOL REPRESENTATIVE.

BUT WHAT ARE THOUGHTS ON THIS PIECE? GO FOR IT.

>> WELL, I MOVED TO THAT.

WE SUPPORT CORY VESSA FROM FORMER MEMBER OF THE ROUND ROCK ISD BOARD.

I'VE KNOWN HER FOR SEVERAL YEARS BUT NOT WELL, BUT I WAS IMPRESSED BY ALL OF HER CREDENTIALS IN HER LETTER THAT SHE'S DONE THIS IN THE EMAIL.

I THINK SHE'S VERY CONSCIENTIOUS, SHE'S VERY DIRECT, AND I THINK SHE WOULD BE A GOOD MEMBER.

I MOVE THAT WE APPROVE CORY VESSA TO THE TRAVIS COUNTY APPRAISAL DISTRICT.

>> ANY QUESTIONS ON THAT ONE? ANY THOUGHTS ON THE CITY OF MAINE OR THE CITY OF LIVERPOOL REPRESENTATIVES? YOU CAN.

GOOD. WELL, THEN WE HAVE A MOTION TO APPROVE MS. CORY VESSA FROM ROUND ROCK ISD AS THE REPRESENTATIVE THAT WE WOULD LIKE TO CAST OUR BALLOT FOR THE TRAVIS COUNTY APPRAISAL DISTRICT BOARD.

DO I HAVE A MOTION? ANN MADE THE MOTION, SORRY.

DO I HAVE A SECOND? JUST EVEN DON'T THE SECOND.

ANY DISCUSSION? ALL THOSE IN FAVOR? ALL THOSE OPPOSED? ALL THOSE ABSTAINING?

>> ABSTENTIONS ACCOUNT.

>> YOU'RE ABSTAINING, CORRECT?

>> THOSE ABSTENTIONS ARE [INAUDIBLE].

>> NO.

>> YOU HAD FIVE. YOU HAVE THREE THAT VOTED NO.

FIVE VOTED YES. MS. SHAWN, WERE YOU VOTED FOR, CORRECT?

>> I DID ABSTAIN.

>> YOU ABSTAINED? WELL THEN SORRY.

>> VOTE AGAIN.

>> THEN THE VOTE DOES NOT MOVE THROUGH.

>> [INAUDIBLE]

>> THE MOTION IS TO APPROVE MS VESSA.

CORRECT. THERE WERE FOUR ABSTENTIONS.

PERFECT. THAT CONCLUDES OUR ITEMS IN OPEN SESSION.

WE WILL NOW ADJOURN INTO CLOSED SESSION UNDER THE FOLLOWING SECTIONS.

[X. Closed Session]

THEN FINALLY, 551.076 TO REVIEW A REPORT REGARDING SECURITY AUDITS.

THE TIME IS CURRENTLY 9:05 PM.

PERFECT. THE BOARD END ITS CLOSED SESSION AT 12:07 AM.

WE'RE NOW BACK IN OPEN SESSION.

WE HAVE ITEMS COMING OUT OF CLOSED SESSION.

FIRST, DO WE HAVE A MOTION TO APPROVE CONSENT AGENDA ITEM G,

[VIII.G. Budget Amendment #3 (Part 2 of 2)]

>> I'LL MOVE THE MOTION.

>> LDL MAKES A MOTION.

DO I HAVE A SECOND? ALL THOSE IN FAVOR?

>> SORRY.

>> WONDERFUL. THEN THE NEXT ITEM FROM CLOSED SESSION.

[XI. Approve Action Items Discussed in Closed Session]

>> I MOVE TO APPROVE THE EMPLOYMENT RESIGNATIONS AND TERMINATIONS OF STAFF AS PRESENTED.

>> ALBY MAKES A MOTION. DO I HAVE A SECOND? ANN IS THE SECOND.

ARE THERE ANY DISCUSSION? ALL THOSE IN FAVOR? PERFECT. THE NEXT ITEM ON THE AGENDA WHICH I THINK WE WENT THROUGH MOST OF IT.

NEW BUSINESS IN FUTURE BOARD AGENDA ITEMS. NO ITEMS. HAVING NO OBJECTION TO ADJOURNING, NO OBJECTION.

>> WAIT. QUICK ONE.

I WASN'T PAYING ATTENTION. YOU DID APPROVE THE BUDGET AMENDMENT.

>> ITEM G?

>> YEAH. [OVERLAPPING]

>> YES. NOW YOU'RE FINE.

WE WILL ADJOURN AT 12:10 AM.

* This transcript was compiled from uncorrected Closed Captioning.